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HomeMy WebLinkAboutItem 10 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of January, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Gary Martin Beth Tiggelaar Theresa Mason Chairman Vice Chairman Member Member Member Member Alternate constituting a quorum, with Commissioners Jim Fechter and Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary wxsf�� Mayor Tate called the meeting to order at 6:16 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION 01/20/2015 A. Deliberate the sale, exchange, or value of real property (Parks and Recreation park land) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:19 p.m. Council Member Duff O'Dell arrived at 6:21 p.m. The closed session ended at 6:32 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Item 1.A. Real Property relative to Parks and Recreation park land under Section 551.072, Texas Government Code, City Manager Bruno Rumbelow recommended acceptance of the donation of approximately seven acres of park land by K Hovnanian Homes in the Lake Pointe Subdivision and authorization for the City Manager to execute the associated documents. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to accept the park land donation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None NOTE: No action was taken on Item 1.B. relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. • �� The Workshop Session was called to order at 6:38 p.m. Development Services Director Scott Williams introduced Mr. Tim Baldwin from Rocky Mountain West Transit and Urban Planning. Mr. Baldwin summarized the information received during the May 16, 2011 Council Workshop and the November 2011 community input session relative to the commuter rail, design of Grapevine's station and master planning of the area around the station. Following Council discussion on K 01/20/2015 identifying a "train district", station design concept, timelines and corridor planning, it was the consensus of Council to schedule joint workshops with the Council and Planning & Zoning Commission and the Council and 4B Board. No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned at 7:18 p.m. RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess prior to the start of the 7:30 p.m. meeting. Upon reconvening in the Council Chambers, all members of the City Council were present. • • ' Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. INVOCATION Commissioner Betty "BJ" Wilson delivered the Invocation and led the Pledge of Allegiance. .� • . .•u a loy-All• PLANNED DEVELOPMENT OVERLAY GRAPEVINE I Mayor Tate declared the public hearing open Assistant Development Services Director Ron Stombaugh stated that Conditional Use Application CU14-45 and Planned Development Overlay PD14-03 (The Gatehouse in Grapevine) had been submitted by John Fegan for property located at 670 Westport Parkway. The conditional use and planned development overlay applications request to amend the site plan approved by Ordinance No. 2012-39 and Ordinance No. 2012-40 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is zoned "CC" Community Commercial District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: 3 01/20/2015 Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None o- 5 :a 705 EAST TEXAS STREET Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Historic Landmark Subdistrict HL14-07 (705 East Texas Street) had been submitted by Neal Cooper for property located at 705 East Texas Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 5. PUBLIC HEARING HISTORIC LANDMARK SUBDISTRICT HL14-08 622 ESTILL STREET Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Historic Landmark Subdistrict HL14-08 (622 Estill Street) had been submitted by Copper Street Homes for 0 01/20/2015 property located at 622 Estill Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 6. PUBLIC HEARING, AM14-06 PROPOSED AMENDMENTS TO GRAPEVINE CODE OF ORDINANCES, APPENDIX D, COMPREHENSIVE ZONING ORDINANCE NO. 82-73, AS AMENDED, SECTION 23A GRAPEVINE VINTAGE DISTRICT REGULATIONS AND SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that AM14-06 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations relative to breweries and distilleries and Section 42 Supplementary District Regulations relative to distilleries. There were no questions from the City Council or the Planning & Zoning Commission Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Mason, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter 5 01/20/2015 Council Member Coy, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 7. CITIZEN COMMENTS 7.A. Ms. Joe Ann Standlee, 515 Bluebonnet, representing the Grapevine Historical Society, expressed the Society's appreciation to the Council and City departments for supporting the Society during the November 2014 museum opening and 40th anniversary celebration. 7.13. Ms. Donna Ernst, 7905 Ulster Drive, North Richland Hills, noted she was a former resident and had selected Grapevine to attend a Council meeting as part of her doctorate program in Nursing through Texas Tech University. NOTE: The City Council then considered the Planning & Zoning Commission recommendations. Administrative Services Director John McGrane presented Items 8, 9 and 10 jointly and then each item was voted on separately. Mr. McGrane recommended approval of ordinances that provide the parameters for which the City may sell General Obligation Refunding Bonds, Series 2015 in an aggregate principal amount not to exceed $16,500,000; Combination Tax and Revenue Certificates of Obligation, Series 2015 in an aggregate principal amount not to exceed $12,500,000 and Combination Tax and Tax Increment Reinvestment Zone Number Two Revenue Refunding Bonds, Series 2015 in an aggregate principal amount not to exceed $22,750,000. Mr. McGrane noted the proceeds from the refunding sale of bonds will be used to refund existing debt at a lower interest rate which will result in savings of approximately $6,200,000. The length of the debt repayment will not be extended beyond the existing payout period. N. 01120/2015 Mr. McGrane stated the Certificates of Obligation will fund $10,000,000 in utility system improvements, the Wall Street parking lot renovation and the purchase of two ambulances, one fire truck and one paver. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the ordinance authorizing the issuance of General Obligation Refunding Bonds, Series 2015. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-002 • . • •,• • .. •. . • • • � '� • 11 111 'i miigq� OGLIGATION,SERIES Administrative Services Director John McGrane presented Items 8, 9 and 10 jointly and then each item was voted on separately. Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to approve the ordinance authorizing the issuance of Combination Tax and Revenue Certificates of Obligation, Series 2015. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-003 • ' • . . . �, • . A • • • '' f1 111 "'• � •' � �'� • N 01/20/2015 M� iil"llllll 1111 - 7DI REINVESTMENT ZONE•, REVENUJ7E7REF7UNDIN BONDS,1 Administrative Services Director John McGrane presented Items 8, 9 and 10 jointly and then each item was voted on separately. Council Member O'Dell, seconded by Council Member Freed, offered a motion to approve the ordinance authorizing the issuance of Combination Tax and Tax Increment Reinvestment Zone Number Two Revenue Refunding Bonds, Series 2015. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-004 , 1 111 ..� l •. . .•� • a �. Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City 01/20/2015 Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 11. Resolution, Authorize extension of Court Fees and Fines Collection Services Contract Administrative Services Director recommended approval of a resolution authorizing an extension of the contract for court fees and fines collection services with Linebarger Goggan Blair & Sampson, LLP for a two-year period. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO, 2015-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING AN EXTENSION OF THE CONTRACT FOR COURT FINES AND FEES COLLECTION SERVICES WITH LINEBARGER GOGGAN BLAIR & SAMPSON, LLP AND PROVIDING AN EFFECTIVE DATE Item 12. Extend Conditional Use Permit CU 13-34 RaceTrac Development Services Director recommended approval of a one-year extension of Conditional Use Permit CU13-34 (RaceTrac) for property located at 3955 Grapevine Mills Parkway. The conditional use permit granted the possession, storage, retail sale and off -premise consumption of alcoholic beverages (beer and wine only), gasoline service and outside dining in conjunction with a convenience store. The subject property is zoned "CC" Community Commercial District Regulations. The conditional use extension will expire December 4, 2015. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 13. Renew Masonry Construction and Repair Services Annual Contract Parks and Recreation Director recommended approval of the renewal of annual contracts with Austin Masonry Construction Inc., as primary vendor, and Chibli Stone Works, as the secondary vendor, for masonry construction and repair services. 9 01/20/2015 Funding for this purchase is limited to the budgeted amount by each department for an annual estimated budget amount of $183,000.00. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 14. Renew Grounds MgnaaLement Services Annual Contract Parks and Recreation Director recommended approval of the renewal of an annual contract with VMC Landscape Services for grounds management services. Funding for this purchase is limited to the budgeted amount by each department for an annual estimated budget amount of $1,700,000.00. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 15. Reject Bids submitted for Denton Creek Lift Station Renovation and Recoating Project Public Works Director recommended approval of rejecting all bids submitted for the Denton Creek Lift Station Renovation and Recoating Project and authorization for Staff to take any necessary action. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 16. Consideration of Minutes City Secretary recommended approval of the minutes of the January 6, 2015 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None im 01/20/2015 ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-45 THE GATEHOUSE IN GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-45 (The Gatehouse in Grapevine) submitted by John Fegan granting the conditional use to amend the site plan approved by Ordinance No. 2012-39 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is located at 670 Westport Parkway and is zoned "CC" Community Commercial District Regulations. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-005 11 01/20/2015 ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD14-03 THE GATEHOUSE IN GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Planned Development Overlay PD14 03 (The Gatehouse in Grapevine) submitted by John Fegan granting planned development overlay to amend the site plan approved by Ordinance No. 2012-40 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is located at 670 Westport Parkway and is zoned "CC" Community Commercial District Regulations. Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the planned development overlay. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-006 iim 01/20/2015 ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL14-07 705 EAST TEXAS STREET Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict HL14-07 (705 East Texas Street) submitted by Neal Cooper granting a historical landmark subdistrict for property located at 705 East Texas Street and adoption of the design guidelines. The subject property is zoned "R-7.5" Single Family District Regulations. Council Member Spencer, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-007 • • f • )� • •" �� 1: •111 US IN Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict HL14-08 (622 Estill Street) submitted by Copper Street 13 01/20/2015 Homes granting designation as a historical landmark subdistrict for property located at 622 Estill Street and adoption of the design guidelines. The subject property is zoned "R-7.5" Single Family District Regulations. Council Member Lease, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historic landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-008 AM14-06 PROPOSED AMENDMENTS, GRAPEVINE CODE OF ORDINANCES, APPENDIX D, SECTION 23A GRAPEVINE VINTAGE DISTRICT ` •; AND •' 42 SUPPLEMENTARY DISTRICT REGULATIONS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of AM14-06 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations and Section 42 Supplementary District Regulations relative to breweries and distilleries. 01/20/2015 Council Member Freed, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance amending the Grapevine Code of Ordinances, Appendix D. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-009 -�•-� • i • . A" ) • i . •, ' 111 1/ t �- �' • � NOTE: After Item 21, the City Council then considered the New Business and Consent Items. NOTE: Mayor Tate then announced that Administrative Services Director John McGrane and City Secretary Jodi Brown would retire at the end of January. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:59 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED ANDAPPROVED BY THE CITY COUNCILOF OF • • • TEXAS on this - 3rd.. of February, 15 Tara Brooks City Secretary William D. Tate Mayor R. 01/20/2015