HomeMy WebLinkAboutItem 16- Roof MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER \�V
MEETING DATE: FEBRUARY 17, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
WITH RENEWALS FOR A PREVENTATIVE ROOF
MAINTENANCE PROGRAM
City Council to consider a resolution for an annual contract with renewals for a
preventative roof maintenance program to Tremco/Weatherproofing Technologies, Inc.
through an established Cooperative Agreement with The Cooperative Purchasing
Network (TCPN).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-118-012 (Roof
Program), 210-43350-340-01 (Lake Enterprise Fund/ Golf Course Pro Shop/ Building
Maintenance), 200-43350-530-2 (Utility Enterprise Fund/ Water Treatment Billing &
Collections/ Building Maintenance) for an annual estimated budgeted amount of
$25,554.26.
This purchase will be made in accordance with an existing Cooperative Agreement with
The Cooperative Purchasing Network (TCPN) as allowed by Texas Local Government
Code, Section 271.102, Cooperative Purchasing Program. This contract is for an initial
one-year period beginning March 1, 2015 and ending February 28, 2016 with three, one-
year renewal options available.
Bids were taken by the Cooperative and five multiple award contracts were established
with Tremco/Weatherproofing Technologies, Inc. being one of the recipients. The
Facilities staff and Purchasing reviewed the contract for specification compliance and
pricing and determined that the contract would provide the best service and pricing for
meeting the needs of the City.
This purchase will provide a preventative maintenance program to extend the life of the
roofs before a complete replacement is required. A comprehensive roof program is
designed to maximize the life of the roof, decrease repair expenses, and accurately
forecast capital needs for roof replacements.
2/11/2015 (10:53:57 AM)
The preventative maintenance program will include initial inspection and evaluation 4
•- maintenance, repair • replacement requirements, The program includes a
database reporting system allowing City Staff to accurately forecast and budget for
current and future repair and replacement needs. TremcoANeatherproofing
Technologies is our current provider.
UMMEM9122M
RESOLUTION NO. ^aaF</0G,
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WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Cooperative Purchasing Network (TCPN) is a qualified purchasing
cooperative program as authorized by the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established a Cooperative Agreement
with TCPN and wishes to utilize a contract meeting all State of Texas bidding
requirements; and
WHEREAS, TCPN has an established contract #R132205 for Roofing Products and
Services with Tremco/Weatherproofing Technologies, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need for a preventative roof
maintenance program to extend the life of the roofs of City buildings; and
WHEREAS, all legal prerequisites forthe adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, •'E, BE IT RESOLVED BY THE CITY COUNCILOF
OF
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the contract
for a preventative roof maintenance program from Tremco/Weatherproofing Technologies,
Inc. for an annual estimated budgeted amount of $25,554.26.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said preventative roof maintenance program.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of February, 2015.
UMNaelviWel
RES. NO. 2