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HomeMy WebLinkAbout2013-06-04 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 4, 2013 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET 1. Update on Christmas decorations. 2. Discuss uses and parking within the "CBD" Central Business District. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 31st day of May, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of June, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:17 p.m. DISCUSS CHRI.1 tatty Manager Bruno Rumbelow stated Staff had been working with Christmas light and rdeco designers on a long-term plan for the placement of Christmas decorations for the -"Xt several years. Assistant Parks Director Kevin Mitchell introduced Mr. Jim Ketchum with , -�Christmas by Zenith and Ms. Casey Hall with Lonesome Dove Designs. The consultants presented information on the City's history of lighting and decorating the downtown area, planning of future displays, replacement products and the potential of leasing decorations, themes and ideas for repurposing existing decorations to allow Staff to incorporate long-term plans into future budgets as appropriate. Council discussion ensued on updating the downtown area's decorations, providing more photo opportunities, and repurposing items from the downtown and relocating them to other entry ways into the City. There was no formal action taken by the City Council. ITEM 2. DISCUSS USES AND PARKING WITHIN "CBD" CENTRAL BUSINESS DISTRICT 06/04/13 City Manager Rumbelow introduced the discussion on the uses allowed within the "CBD" Central Business District and the impact these uses have on the current and future inventory of on-street and off-street parking in the downtown area, increased needs in the near term and long range parking and the potential for added parking. Planning and Development Manager Ron Stombaugh reviewed permitted uses, general retail sales and uses allowed through a conditional use permit in the Central Business District. Discussion followed on developing a plan to preserve the retail and restaurant mix in the downtown area, updating the downtown parking study and the need for additional parking. Public Works Director Stan Laster suggested a utilization study on current parking trends. There was no formal action taken by the City Council. ADJOURNMENT Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the workshop at 7:29 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Jo ' i Brown Ci t Secretary 0 C. Shane Wilbanks Mayor Pro Tern A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. conference with employees under Section 551.087, Texas Government Code. 0", Inglang If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made t* assist your needs. 1111lip'll =11191411 A a Imm "T this the 31st day • May, 2013 at 5:00 p.m. anU 010slel STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of June, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:29 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 06/04/13 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: Joklit. Brown V City Secretary 0 "T I J, J0 -.0161 a " C. Shane Wilbe Mayor Pro Tern V W AV 107-111 0 City Secretary to administer the Oath of Office to re-elected Place 3, Council Member Mike Lease and Place 4, Council Member Darlene Freed. wm��f 3. City of Gra•evine's Next Generation Leadership Class of 2012 to present Capsto Projects--Creation of a Centralized Volunteer Database, Citywide Reportinj Mechanism and Citywide Internship Program. 1,111'AuTA.-Mm 4. City Council to elect a Mayor Pro Tern for 2013-2014 and take any necessary action. 5. Consider an ordinance AM13-01 amending the Grapevine Code of Ordinances, Appendix G Historic Preservation relative to design requirements for residentiai structures within historic districts and the Historic Grapevine Township District and take any necessary action. 6. Consider an ordinance approving the Atmos Energy Corporation, Mid-T Division's Rate Review Mechanism (RRM) Tariff that reflects the negotiated RR process as a temporary replacement for the Gas Reliability Infrastructure Progra statutory mechanism known as GRIP, and take any necessary action. I 7. Consider resolutions expanding the membership of the Animal Shelter Adviso Committee and the Senior Citizens Advisory Board and take any necessary actioi 1, Consider citizen appointments to boards and commissions; consider Mayor Chairman appointments to the Convention & Visitors Bureau Advisory Board, th Grapevine Heritage Foundation, Parks & Recreation Advisory Board and the Seni Citizens Advisory Board; Mayor to appoint City Council liaison to the boards an$ take any necessary 1 action. 1 4. Consider award of a construction contract to Bandera Utility Contractors, Inc. for the Los Robles Phase I Sanitary Sewer Construction Project, authorize the City Manager to execute the contract and take any necessary action. 10. Consider a ground lease agreement with the First Baptist Church of Grapevine to use • church property for public parking, authorize the City Managerto execute the agreement and take any necessary action. 11. Consider canceling the July 2, 2013 City Council meeting due to lack of a quorum the City Council. City Manager recommends approval. I 12. Consider a concession agreement with Dase Group dba Segway Grapevine to operate Segway tours at Meadowmere Park. Parks & Recreation Director recommends approval. 13. Consider a resolution authorizing the purchase of vehicle emergency lighting and equipment from GT Distributors, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 14. Consider renewal of the Personal Services Annual Contract with Regent Services for janitorial services for various City facilities. Public Works Director recommends approval. 15. Consider award of Bid 407-2013 Emergency Stand-by Generators and Tran Switches for the Lakeview and Kimball Lift Stations to Facility Solutions Group, Public Works Director recommends approval. 1 16. Consider a resolution authorizing the purchase of backlit street signs from Consolidated Traffic Controls, Inc. through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Public Works Director recommends approval. 17. Consider a resolution adopting rules to ensure the identification, security, confidentiality of electronic bids and proposals. Administrative Services Dire recommends approval. I '18. Consider a resolution declaring the 2002 E-ONE Bronto Fire Truck as surplus property and approve the sale through public auction. Administrative Services Director recommends approval. 21. Consider a one year First Alternate Municipal Court Judge contract with Brad Bradley and a one year Second Alternate Municipal Court Judge contract with Terry Leach. Administrative Services Director recommends approval. 22. Consider Adopt-An-Area agreements with ReGeared and the Moyer Family fl McPherson Slough from Catfish Lane to the Lakeview boathouse area. Parks Recreation Director recommends approval. if, 3. Consider award of an Engineering Design and Construction Phase Services Contract • DeltaTek Engineering for the design and inspection • structural repairs and the interior and exterior painting • the Dove Elevated Water Storage Facility and authorizing the City Manager to execute the contract. Public Works Director recommends approval. lilill —_ Rll on !l RM ffirm- • . Se't _IU( 1110", T loreOT It IU- dAUTU Iteir tis rflayue consiaerea in Executive bession closed to thl-Z public. Any decision held on such matter will be taken or conducted in open sessi following the conclusion of the executive session. I 04,61110111 If you plan to attend this public meeting and you have a disability that requires speci arrangements at the meeting, please contact the City Secretary's Office at (817) 410-31 at least 24 hours in advance of the meeting. Reasonable accommodations will be made ?ssist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 19r" Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted th is the 31 st day • May, 2013 at 5: 00 p. m. • 1 STATE OF TEXAS I COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of June, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Chris Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS DON BIGBIE Mr. Don Bigbie, 4 Windy Knoll, spoke on the significance of the Historic Preservation Commission, the board's role in historic preservation and requested the Council and Historic Preservation Commission meet jointly and review the proposed ordinance prior to being considered by the City Council. ITEM 1B. CITIZENS COMMENTS STEPHEN HOFMEYER Mr. Stephen Hofineyer, 522 East Texas Street, spoke on membership regulations contained in the National Historic Act of 1966, the City's township and the creation of a historic district that included the D. E. Box Addition, and spoke in opposition to the minimum house size included in the proposed ordinance. ITEM 1C. CITIZENS COMMENTS ROSS BANISTER 06/04/13 Mr. Ross Banister, 424 Ball Street, expressed his appreciation of the efforts in drafting the proposed ordinance to preserve the historic district. ITEM 1 D. CITIZENS COMMENTS, ARAM AZADPOUR Mr. Aram Azadpour, P. O. Box 2644, Grapevine, commented that he would continue with the complaint filed with the Tarrant County District Attorney; that Mayor Tate should recue himself from discussions on the Grapevine Tate Joint Venture if there was a conflict of interest; that roadway markings on Glade Road were not up to Code and that an electronic speed indicator should be installed; and that the City should provide funding for Open Records training. ITEM 1 E. CITIZENS COMMENTS, CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, extended a meeting invitation on smart meters at St. Francis Catholic Church on June 9 at 12:40 p.m. and expressed concerns on the May 21, 2013 approval of Zoning Application Z13 -01 for "R -5.0" Zero Lot Line zoning and the density for the area. ITEM 1 F. CITIZENS COMMENTS, JEFF AVERY Mr. Jeff Avery, 1314 Worthington, spoke on the proposed amendments to Appendix G Historic Preservation and requested the Council consider grandfathering current property owners from the proposed regulations. ITEM 1. OATH OF OFFICE City Secretary Jodi Brown administered the Oath of Office to re- elected Place 3, Council Member Mike Lease and Place 4, Council Member Darlene Freed. ITEM 2. PRESENTATION, GRACE UPDATE GRACE Executive Director Shonda Schaefer showed a presentation on GRACE's offered services in the community and Volunteer Manager Jan Smith spoke on the success of their golf fund raiser, Drive into the Night, benefitting their children's services. ITEM 3. PRESENTATION, NEXT GENERATION LEADERSHIP CAPSTONE PROJECTS Assistant City Manager Jennifer Hibbs introduced the capstone projects from the City's 2012 Next Generation Leadership Program: Creation of a Centralized Volunteer Database, Citywide Reporting Mechanism and Citywide Internship Program. Mr. Albert Triplett of Development Services presented the groups findings on establishing a Centralized Volunteer Database, recommended software and then introduced partners: 06/04/13 Alysia Perales (Information Technology), Patricia Burkholder (Administrative Services) and Tim Gill (Police). Mr. Tony Steele from Parks & Recreation highlighted research results on creating a Citywide Reporting Mechanism; finding that the City currently uses Republic Waste Management's app - -My Waste which could be converted for citywide citizen and Staff reporting; and then introduced partners: Kirk Howard (Public Works), Jamey Shipler (Fire) and Kent Conkle (Public Works). Mr. Randy Sell of Parks & Recreation reviewed the team's process on establishing a Citywide Internship Program by working with department heads to create guidelines, job descriptions and recommending departmental requests for summer interns since funding was included in the FY2013 budget, and then introduced partners: Barry Bowling (Police), David Coulter (Library), Melanie Hill (Administrative Services), Gary Livingston (Administrative Services) and Dewey Stoffels (Public Works). No formal action was taken by the City Council. ITEM 4. ELECT MAYOR PRO TEM 2013 -2014 Council Member Stewart, seconded by Council Member Coy, offered a motion to reappoint Mr. C. Shane Wilbanks as the Mayor Pro Tern for 2013 -2014. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Abstain: Wilbanks ITEM 5. ORDINANCE, AMEND APPENDIX G HISTORIC PRESERVATION Development Services Director Scott Williams presented an ordinance AM13 -01 amending the Grapevine Code of Ordinances, Appendix G Historic Preservation relative to design requirements for residential structures within historic districts and the Historic Grapevine Township District. After discussion on the height of a structure within the 100 foot radius, variance approval and clarification of a hardship, Mayor Pro Tern Wilbanks offered a motion to approve the proposed ordinance. Council Member Spencer requested the term "hardship" be defined in the ordinance and offered a second to approve the revised ordinance. Mayor Pro Tern Wilbanks was agreeable to include the definition of hardship as part of his motion. Council comments ensued relative to concerns with restricting the construction or renovation of a home based on structures located within a 100 foot radius of the subject property. 3 06/04/13 Mayor Pro Tern Wilbanks amended his motion to revise the 100 foot radius, as proposed in the ordinance, to 200 feet and to include the definition of hardship. Council Member Spencer accepted the amended motion and offered a second. The motion failed after the following vote: Ayes: Tate, Wilbanks & Spencer Nays: Stewart, Freed, Lease & Coy Council Member Freed, seconded by Council Member Lease, offered a motion to approve the ordinance with the stipulation that the first sentence of sections (d)(2)a. and b. relative to height and area based on a 100 foot radius be removed from the proposed ordinance. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING APPENDIX G, HISTORIC PRESERVATION, SECTION 7 CERTIFICATES OF APPROPRIATENESS AND SECTION 13 APPEALS OF THE CITY OF GRAPEVINE CODE OF ORDINANCES; PROVIDING THAT ALL ORDINANCES IN CONFLICT HEREWITH ARE HEREBY REPEALED TO THE EXTENT THEY ARE IN CONFLICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 6 ORDINANCE ADOPT RATE REVIEW MECHANISM TARIFF, ATMOS ENERGY CORPORATION Assistant City Manager Hibbs recommended approval of an ordinance approving the Atmos Energy Corporation, Mid -Tex Division's Rate Review Mechanism (RRM) Tariff that reflects the negotiated RRM process as a temporary replacement for the Gas Reliability Infrastructure Program, statutory mechanism known as GRIP. Ms. Hibbs stated the initial RRM Tariff had expired in 2011 and after negotiations, renewal of the RRM tariff for a four year period from 2013 to 2017 was proposed. Motion by Council Member Coy, seconded by Mayor Pro Tern Wilbanks, to approve the ordinance as recommended. The motion prevailed by the following vote: M 06/04/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -24 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ( "CITY ") APPROVING AND ADOPTING RATE SCHEDULE "RRM — RATE REVIEW MECHANISM" FOR ATMOS ENERGY CORPORATION, MID -TEX DIVISION TO BE IN FORCE IN THE CITY FOR A PERIOD OF TIME AS SPECIFIED IN THE RATE SCHEDULE; ADOPTING A SAVINGS CLAUSE; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND ACSC LEGAL COUNSEL Note: Council Member Coy left the dais. ITEM 7. RESOLUTIONS, EXPAND ANIMAL SHELTER ADVISORY COMMITTEE AND SENIOR CITIZENS ADVISORY BOARD MEMBERSHIP City Secretary Brown stated after the Council Panel board and commission interviews, Council Member Stewart recommended approval of the two resolutions which would increase the membership of the Animal Shelter Advisory Committee by adding a new citizen member position in 2013 for a two year term and the Senior Citizens Advisory Board by adding a new citizen member for an initial one year term, with subsequent appointments for a two year term. Motion by Council Member Freed, seconded by Council Member Lease, to approve the two resolutions increasing the citizen member positions as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2013 -54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 2011- 39 THAT ESTABLISHED THE ANIMAL SHELTER ADVISORY COMMITTEE BY ALTERING THE MEMBERSHIP OF SAID BOARD AND PROVIDING AN EFFECTIVE DATE 06/04/13 RESOLUTION NO. 2013 -55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING RESOLUTION NO. 2000- 39, AS AMENDED BY RESOLUTION NO. 2003 -19 AND NO. 2005 -28, THAT ESTABLISHED THE SENIOR CITIZENS ADVISORY BOARD BY ALTERING THE MEMBERSHIP OF SAID BOARD AND PROVIDING AN EFFECTIVE DATE Note: Council Member Coy returned to the dais. ITEM 8. APPOINTMENTS BOARDS AND COMMISSIONS Citizen appointments were made to the following boards and commissions: Animal Shelter Advisory Committee Council Member Stewart, seconded by Council Member Spencer, offered a motion to reappoint Debra Brantner and to appoint Dr. Jason Steinle and Nancy Snyder for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Spencer, seconded by Council Member Freed, offered a motion to reappoint the following members: Paul Biesiadny, Hal Hardister, Jerrold Sklar and Rex Young, leaving one alternate position vacant (one year term). The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Board of Zoning Adjustment Council Member Stewart, seconded by Mayor Pro Tem Wilbanks, offered a motion to appoint Sal DeAngelo as a full member and leaving two alternate positions vacant (two year term). The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Convention & Visitors Bureau 06/04/13 Council Member Spencer, seconded by Council Member Coy, offered a motion to appoint Tom Cherry as a full member for a two year term, reappoint John Imaizumi, Lance Marrin, Daniel Weinberger and appoint Mark Terpening as an alternate member for a one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Grapevine Heritage Foundation Council Member Lease, seconded by Council Member Coy, offered a motion to reappoint the following members: Sue Franks, Pat Stinson and Don Vaughn and to appoint Ron Hewlett and Frances Jensen for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Golf Advisory Board Council Member Lease, seconded by Council Member Stewart, offered a motion to reappoint the following members: Gary Davis, Shelley Ruddick, John Springer and Jonathan Wall. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Historic Preservation Commission Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to reappoint the following members: Vick Cox, R. Lee Derr, Sean Shope and Chuck Voelker as a one year alternate. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Grapevine Housing Board of Commissioners Council Member Spencer, seconded by Council Member Freed, offered a motion to reappoint the following members: Jane Everett and Joetta King, and to appoint Oleta White, resident member for a two year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 0 06/04/13 Library Advisory Board Council Member Coy, seconded by Council Member Spencer, offered a motion to reappoint the following members: Lynda Brown, Janice Cook, Debbie Venable, and leaving a vacancy for a two year. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Parks & Recreation Advisory Board Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to reappoint the following members: John Dalri, Place 4, Larry Francis, Place 3, Elizabeth Kaufman, Place 6 and Debra Tridico, Place 7, and appoint Terry Musar, Place 5 for a two year term and Gary Humble, Place 8 to fill a vacant one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate appointed Mr. Roy Robertson as the Chairman. Plannina & Zonina Commission Council Member Freed, seconded by Council Member Coy, offered a motion to reappoint the following members: Monica Hotelling and Beth Tiggelaar as full members, Dennis Luers as a one year alternate and to appoint Theresa Mason as a one year alternate. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Senior Citizens Advisory Board Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to reappoint the following members: Tena Burrell, Carey Miller and Pam Price, and to appoint Alexander Graham to the new citizen member position for an initial one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Tate reappointed Mr. Paul Slechta as Chairman of the Convention & Visitors Bureau Advisory Board, Dr. Curtis Ratliff as Chairman of the Heritage Foundation Advisory Board and Mr. Dick Guckel as Chairman of the Senior Citizens Advisory Board. 06/04/13 Mayor Tate reappointed the City Council liaisons to the following boards and commissions: William D. Tate Tax Increment Finance District Boards - One and Two Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Shane Wilbanks Parks & Recreation Advisory Board (2002) Historic Preservation Commission (2008) Open Space Review Committee (1998) U. S. Army Corps of Engineer Liaison (1995) Tax Increment Finance District Boards — One and Two Utility Committee (1998) 1 st Alternate Golf Course Advisory Board (2002) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Council Corps Committee (2008) Sharron Spencer Building Board of Appeals (2001) Convention & Visitors Advisory Board (2008) Housing Authority Advisory Board (1998) Facilities Committee (1985) 1 st Alternate Planning & Zoning Commission (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Council Corps Committee (2008) Roy Stewart Board of Zoning Adjustment (2003) Senior Citizens Advisory Board (2008) Audit Committee (1998) Facilities Committee (1996) Impact Fee Committee (Ex- Officio) (1996) Citizens Drainage Review Committee (1990) Tax Increment Finance District Boards — One and Two 1 st Alternate Building Board of Appeals (2001) Crime Control & Prevention District Board (2006) Animal Shelter Advisory Committee (2011) Darlene Freed Planning & Zoning Commission (2008) Teen Court Advisory Board (1998) Audit Committee (1998) DFW Airport Board Liaison (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Mike Lease Golf Course Advisory Board (2007) Heritage Foundation Advisory Board (2007) 9 06/04/13 Facilities Committee (2008) Tax Increment Finance District Boards — One and Two (2007) 1St Alternate Senior Citizens Advisory Board (2007) 1St Alternate Parks & Recreation Advisory Board (2007) Crime Control & Prevention District Board (2007) Chris Coy Library Advisory Board (2008) Grapevine /Colleyville Independent School Board Liaison (2010) 1St Alternate Board of Zoning Adjustment (2008) Utility Committee (2008) Tax Increment Finance District Boards — One and Two (2008) Impact Fee Committee (Ex- Officio) (2008) Crime Control & Prevention District Board (2008) Council Corps Committee (2008) ITEM 9 AWARD CONSTRUCTION CONTRACT, LOS ROBLES PHASE_ I SANITARY SEWER CONSTRUCTION PROJECT Public Works Director Stan Laster recommended approval to award a construction contract to Bandera Utility Contractors, Inc. in the amount of $103,825.00 for the Los Robles Phase I Sanitary Sewer Construction Project and authorization for the City Manager to execute the contract. The proposed improvements in the contract comprise the westernmost downstream leg of the line designed to serve all of the houses on Los Robles and will be funded solely from impact fees. Motion by Council Member Freed, seconded by Council Member Stewart, to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 10. APPROVE GROUND LEASE AGREEMENT FIRST BAPTIST CHURCH OF GRAPEVINE Public Works Director Laster recommended approval of a ground lease agreement with the First Baptist Church of Grapevine for the use of the church's parking lot for public parking and authorization for the City Manager to execute the lease. The agreement is for the parking lot located at the southeast corner of Wall Street and Jenkins Street and will allow public parking for a period of 20 years with renewals in increments of ten years, if mutually agreed upon. Mr. Laster estimated pavement repair, overlay and striping costs in the amount of $25,000.00 and will be funded from the Quality of Life Fund, with future maintenance costs funded from the Annual Permanent Street Maintenance Fund. ILI 06/04/13 Motion by Council Member Spencer, seconded by Council Member Freed, to approve the agreement with the stipulation that a 30 day termination clause be added to the agreement. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 11. Cancel July 2, 2013 City Council Meeting City Manager recommended approval of canceling the July 2, 2013 City Council meeting due to lack of a quorum of the City Council. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Authorize Concession Agreement for Se way Tours at Meadowmere Park Parks & Recreation Director recommended approval of a one year concession agreement with Dase Group dba Segway Grapevine to operate Segway tours at Meadowmere Park. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Resolution, Authorize Vehicle Emergency Lighting and Equipment Purchase Public Works Director recommended approval of a resolution authorizing the purchase of vehicle emergency lighting and equipment for recently purchased Police and Fire vehicles from GT Distributors, Inc. in an amount not to exceed $32,653.90 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: 11 06/04/13 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VEHICLE EMERGENCY LIGHTING AND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Renew Personal Services Annual Contract for Janitorial Services Public Works Director recommended approval to renew the Personal Services Annual Contract with Regent Services for janitorial services for various City facilities in an estimated amount of $220,000.00. The contract term is for one year with four optional, one year renewals. This would be the first renewal of the four available. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Award Bid 407 -2013 Emergency Stand -by Generators and Transfer Switches Public Works Director recommended approval to award Bid 407 -2013 Emergency Stand -by Generators and Transfer Switches for the Lakeview and Kimball Lift Stations to Facility Solutions Group, Inc. in an amount not to exceed $97,000.00. Due to budgetary limitations only the generators and transfer switches will be purchased from this vendor. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Resolution Authorize Purchase of Backlit Street Signs Public Works Director recommended approval of a resolution authorizing the purchase of backlit street signs from Consolidated Traffic Controls, Inc. in an amount not to exceed $18,835.00 through an Interlocal Agreement for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC). This purchase includes eight signs that will be installed at the two newly reconstructed intersections on Ira E. Woods Avenue (State Highway 26) at Mustang Drive and Kimball Avenue /Heritage Avenue. IN 06/04/13 Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE BACKLIT STREET SIGNS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 17. Resolution, Adopt Rules for Electronic Bids and Proposals Administrative Services Director recommended approval of a resolution adopting rules to ensure the identification, security, and confidentiality of electronic bids and proposals in accordance with Section 252.0415(a), Texas Local Government Code. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING RULES FOR THE ELECTRONIC BIDDING SYSTEM AND PROVIDING AN EFFECTIVE DATE Item 18. Resolution, Declare Bronto Fire Truck as Surplus Property Administrative Services Director recommended approval of a resolution declaring the 2002 E -ONE Bronto Fire Truck as surplus property and approve the sale through public auction. The minimum bid for the sale of this vehicle was established at $275,000.00 and proceeds from the sale will be deposited into the Fleet Replacement Fund. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 13 06/04/13 RESOLUTION NO. 2013 -59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING A 2002 E -ONE BRONTO FIRE TRUCK AS SURPLUS PROPERTY AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 19. Resolution, Authorize Deck Mower Purchase Administrative Services Director recommended approval of a resolution authorizing the purchase of a deck mower for the Golf Course from Luber Bros. in the amount not to exceed $45,094.03 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A DECK MOWER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Resolution, Authorize Golf Course Driving Range Lighting Purchase Administrative Services Director recommended approval of a resolution authorizing the turnkey purchase and installation of lighting for the Golf Course driving range from Techline Sports Lighting in an amount not to exceed $129,000.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (BuyBoard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER E 06/04/13 OR THE CITY MANAGER'S DESIGNEE TO PURCHASE LIGHTING FOR THE GOLF COURSE DRIVING RANGE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Renew Alternate Municipal Court Judge Contracts Administrative Services Director recommended approval of a one year renewal of the Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and Judge Terry Leach as Second Alternate. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: As Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy ays None { Item 22. Approve Adopt -An -Area Agreements, McPherson Slough Parks & Recreation Director recommended approval of Adopt -An -Area agreements with ReGeared and the Moyer Family for McPherson Slough from Catfish Lane to the Lakeview boathouse area. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 23. Award Engineering Design and Construction Phase Services Contract Dove Elevated Water Storage Facility Public Works Director recommended approval to award an Engineering Design and Construction Phase Services Contract to DeltaTek Engineering in the amount of $49,340.00 plus 10% contingency for the design and inspection of structural repairs and the interior and exterior painting of the support column and tank on the Dove Elevated Water Storage Facility and authorization for the City Manager to execute the contract. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None W 06/04/13 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of June, 2013. ATTEST: a J di it. Brown City Secretary 16 FA C. Shame Wilbanks Mayor Pro Tern