HomeMy WebLinkAboutRES 2013-058RESOLUTION NO. 2013 -58
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ADOPTING RULES FOR THE
ELECTRONIC BIDDING SYSTEM AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to continue using an automated software
system to receive bids or proposals through electronic transmission; and
WHEREAS, Chapter 252, Section 252.0415 (a) of the Texas Local Government
Code provides authority for a municipality to receive bids or proposals through electronic
transmission; and
WHEREAS, prior to receiving bids or proposals through electronic transmission, the
Local Government Code requires the governing body ( "City Council ") of the municipality to
adopt rules ensuring the identification, security, and confidentiality of electronic bids or
proposals; and
WHEREAS, said rules must further ensure that the electronic bids or proposals
remain effectively unopened until the proper time.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine, in accordance with the
Texas Local Government Code 252.0415 (a), hereby approves and adopts the rules
ensuring the identification, security, and confidentiality of electronic bids or proposals and
further ensuring that the electronic bids or proposals remain effectively unopened until the
proper time.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to implement the rules as noted in Exhibit "A" that are being followed now.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of June, 2013.
William D. Tate
Mayor
ATTEST:
i odi e * B rown
John F. Boyle, Jlr'
City Attorney
RES. NO. 2013-58
EXHIBIT "A" TO RES. NO. 2013 -58
EXHIBIT A Page 1 of 1
CITY OF GRAPEVINE
RULES FOR THE ELECTRONIC RECEIPT OF BIDS /PROPOSALS
Pursuant to the Texas Local Government Code, Chapter 252, Section 252.0415
"Procedures for Electronic Bids or Proposals," the City of Grapevine formally adopts the
following rules to ensure the identification, security, and confidentiality of electronic bids/
proposals and to ensure that the electronic bids /proposals remain effectively unopened
until the proper time:
➢ All electronic sealed bid data shall be stored in encrypted fields while the solicitation
is still available for supplier responses.
➢ Identity authentication: Each buyer and supplier user shall be required to use a
unique user account and password. Further, the City may request additional identity
information within an electronic bid event.
➢ The City shall have options for dictating password requirements /complexity.
➢ All data transmitted between end users and the system shall be encrypted using
standard Secure Sockets Layer technology.
➢ Passwords shall be stored in an encrypted format.
➢ User sessions shall be validated to prevent hijacking and expire after inactivity.
➢ Key buyer and supplier activities shall have the ability to be audited, such as
response submission or solicitation unsealing.
The City of Grapevine Administrative Services Department is responsible for ensuring that
any system used for the electronic receipt of bids or proposals must comply with the City's
Purchasing Policy, current State law, and the aforementioned rules.
6/7/2013 (10:35:44 AM)