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HomeMy WebLinkAboutItem 15 - MinutesSTATE OF TEXAS o jWW -0 pr9 Lei I KAM 2Uej 10MAIN The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of March, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Theresa Mason Alternate constituting a quorum, with Vice Chairman Herbert Fry, Commissioner Betty "BY Wilson, and Alternate Dennis Luers being absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Mayor Tate called the meeting to order at 6:45 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION 03/17/2015 A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:49 p.m. The closed session ended at 7:31 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. Call to Order Mayor Tate called the meeting to order at 7:35 p.m. in the City Council Chambers. Invocation and Pledge of Allegience Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. Following the Pledge of Allegiance, the Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room to consider published business. Due to a publication error there were not any public hearings at this meeting. Item 2. Citizen Comments Sarah Wright, 603 East Worth Street, Grapevine, Texas spoke in opposition to CU 15-04 and PD15-01 (Faith Christian School). Leah Turlington, 621 Austin Street, Grapevine, Texas spoke in support of CU15-04 and PD15-01 (Faith Christian School). Simon Dirnberger, 521 East Worth Street, Grapevine, Texas spoke in opposition to CU15-04 and PD15-01 (Faith Christian School). Ailey Pope, 10641 Steppington Drive (no city provided), spoke for the release of the video of the February 20, 2015 officer involved shooting. Item 3. Mayor Tate to present proclamation for March for Meals to Meals on Wheels of Tarrant County. 9 03/17/2015 Mayor Tate presented the proclamation to Iris Bruton from Meals on Wheels of Tarrant County. Item 4. Northgate Constructors to present design and construction information for highway ramps for State Highway 360 and State Highway 121 Brian Barth from the Texas Department of Transportation introduced Kristen Steig with Northgate Constructors who updated Council on the FM2499 project and the highway ramps for State Highway 360 and State Highway 121. There was no formal action required by City Council. Item 5. Pattillo, Brown & Hill LLC the City's auditing firm to present to the City Council filing the annual audit report in compliance with the City Charter Article 3 Section 3.14. Nicole Bradshaw from Pattillo, Brown & Hill, LLC presented this item to Council. Ms. Bradshaw reported the opinion letter states that the financial statements of the City of Grapevine present fairly the financial position of the City. The opinion rendered is an "unmodified opinion", meaning there were no material exceptions found to the fairness criteria under which the records were audited. There was no formal action required by the City Council. Item 6. Monthly Financial Update. Chief Financial Officer Greg Jordan presented this item to Council. There was no formal action required by City Council. Item 7. Consider award of the construction contract for the Denton Creek Lift Station renovation and coatings to Red River Co. and take any necessary action Director of Public Works Stan Laster presented this item and answered Council's questions. Motion was made to approve the contract as presented. Motion: Freed Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may 3 03/17/2015 request that an item be withdrawn from the consent agenda and be placed before the City Council for full discussion. There were no requests. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider declaring certain items as surplus property and authorize for the sale of said items through public auction. Chief Financial Officer Jordan recommended approval to declare a 1998 Freightliner bus model CT260 surplus and authorization to sell it at auction due to equipment age or condition. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 9. Consider award of an annual contract with MCGriff Seibels & Williams Insurance Services for insurance consultant services for group health benefits Chief Financial Officer Jordan recommended approval of the annual contract with McGriff, Seibels & Williams Insurance Services for insurance consultant services in an estimated amount of $50,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 10. Consider renewal of an annual contract with Bound Tree Medical LLC for emergency medical supplies through an Interlocal Cooperative Agreement with the City_ of Cedar Hill Texas. Fire Chief Darrell Brown recommended approval of the annual contract with Bound Tree Medical, LLC to equip five mobile intensive care units with medical supplies for an estimated amount of $110,000. 2 03/17/2015 Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 11. Consider renewal of an annual contract for swimming pool sanitation chemicals from DCC, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Bu bar oard). Parks and Recreation Director Kevin Mitchell recommended approval of an annual contract with DCC, Inc. for liquid chlorine, muriatic acid and other chemicals used to sanitize and balance water chemistry required for Dove Waterpark, Pleasant Glade Pool and The Rec aquatic facilities, on an as -needed basis, for an estimated annual amount of $35,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 12. Consider a resolution authorizing the purchase of a volumetric concrete mixer from Cemen Tech, Inc. through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works Director Laster recommended approval of the purchase of a volumetric concrete mixer, Model MCD6-100, from Cemen Tech, Inc. for an amount not to exceed $91,620.79. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 •�• . A •. �• • '� • 5 03/17/2015 • ••0 ' A ..• , 97jTj Item 13. Consider a resolution authorizing the purchase of HVAC preventive maintenance services from The Brandt Companies LLC through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program Public Works Director Laster recommended approval of a full service maintenance agreement, including repairs, to extend the life of the HVAC equipment located at the Palace Theatre and City Hall from The Brandt Companies, LLC for a total amount not to exceed $22,101. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE HVAC PREVENTIVE MAINTENANCE SERVICES THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider renewal of an annual contract with Manning Concrete Sawing for concrete curb, gutter and flatwork services. Public Works Director Laster recommended approval of an annual contract with Manning Concrete Sawing, in estimated budgeted amount of $400,000, for construction and repair services for new concrete flat work, retaining walls, curbs and gutters on an as -needed basis. Additionally this contract includes construction for handicap accessible ramps and brick paver installation including any repairs needed. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 15. Consider renewal of an annual contract with DFW Materials for hauling of debris and aggregates. N 03/17/2015 Public Works Director Laster recommended approval of an annual contract with DFW Materials, in an estimated budgeted amount of $155,000, for hauling of various types of debris and aggregates which will be removed from construction or maintenance projects performed by City crews. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 16. Consider renewal of an annual contract with Vulcan Inc. for traffic signs blanks and sheeting hardware. Public Works Director Laster recommended approval of an annual contract with Vulcan Inc. for traffic blanks and sheeting hardware in an estimated budgeted amount of $31,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 17. Consider renewal of an annual contract with HD Supply Waterworks for water meters and registers. Public Works Director Laster recommended approval of an annual contract with HD Supply Waterworks, in an estimated budgeted amount of $98,000. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 18. Consider renewal of annual contracts with HD Supply Waterworks and Fortiline Waterworks for waterworks products. Public Works Director Laster recommended approval of an annual contract with HD Supply Waterworks and Fortiline Waterworks, for an estimated budgeted amount of $182,000, for waterworks products such as brass, various size pipe, fire hydrant parts, fittings and many other items. 7 03/17/2015 Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 19. Consider the minutes of the March 3 2015 City Council meeting as published City Secretary Tara Brooks recommended approval of the minutes as published. Motion was made to approve the consent agenda as presented. Motion: Lease Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 20. Conditional Use Permit CU15-04 (Faith Christian School) for property located at 730 East Worth Street and proposed to be platted as Lot 1 R Block 2 Faith Christian School Addition. The applicant is requesting a conditional use permit to amend the previously approved site plan CU14-34 (Ordinance No. 2014-51) specifically for the field house, field light standards and outdoor speakers. Consider the recommendation of the Planning and Zoning Commission and subsequent ordinance if applicable Planning and Development Manager Ron Stombaugh reported that the Planning and Zoning Commission approved Conditional Use Permit CU15-04 with a vote of 6-0, including the following stipulations: • Lights: LED lights installed on the light standards. There will be four standards, 63 feet in height. Lighting levels at the common property line will be 0.0 footcandles without the use of a screening wall and landscaping to reach this level. There will be a small array of lights mounted at the 20 foot level of the light standard and aimed directly into the air with no visibility of any lighting elements. • Sound: Nine total speakers, with six of those being located on the home bleachers, elevated approximately eight feet above the top bleacher with the speakers being downward focused. Three speakers will be located in a similar fashion on the visitor's bleachers. • Screening and Landscaping: Faith Christian School to install and maintain a cedar wood screen, ten feet in height, to run the entire length of the common property line with the Austin Street neighbors. Faith Christian School to install 35 Eastern Red Cedars, a minimum of 20 feet in height. E 03/17/2015 • Bleachers: The press box will be located on the visitors bleachers. The home bleachers will be 19 feet, 4 inches in height, which includes a six foot parapet wall behind the top row of bleacher seats. • Stadium Facility Use: o There will be no "outside" or non -school rental of the facilities that require light and sound other than civic events in which the City of Grapevine is a co-sponsor. o There will be no activities on Sunday. o Lights will be turned off no later than 7:00 p.m. for any outdoor practices. o Lights will be turned off no later than 9:30 p.m. for all games other than varsity football games. o Lights will be turned off no later than 11:00 p.m. for any varsity football game or 30 minutes after completion of any overtime games. o No more than 15 times per year a special exception will be granted to allow practices to occur with lighting beyond 7:00 p.m. but no later than 9:30 p.m. o No more than five times per year, Faith Christian School non- athletic events will be allowed that may require lights and/or sound. Motion was made to approve with the conditions as set by the Planning and Zoning Commission. Motion: Freed Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 9 03/17/2015 • • -M%M ima MMIWAIM• �• � • ' 111 11 � �' ''• , l� Item 21. Planned Development Overlay PD15-01 (Faith Christian School) for property located at 730 East Worth Street and proposed to be platted as Lot 1 R Block 2 Faith Christian School Addition. The applicant is requesting a planned development overlay to increase the height of the field light standards for the new athletic facility. The property is zoned "R-7.5" Single Family District Consider the recommendation of the Planning and Zoning Commission and subsequent ordinance if applicable. Planning and Development Manager Ron Stombaugh reported that the Planning and Zoning Commission approved Planned Development Overlay PD15-01 with a vote of 6- 0. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 • A ••�� • • • •W ••�, •'' Lei 0 ' . , •l •'• irt 03/17/2015 a now •... A a was I M • Motion was made to adjourn the meeting at 8:43 p.m. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of April, 2015. Tara Brooks City Secretary William D. Tate Mayor it