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HomeMy WebLinkAbout2012-10-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, OCTOBER 2, 2012 AT 5:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. B. Pending or contemplated litigation relative to Dawn M. Grams Horak, et al vs. Grapevine Heritage Foundation and City of Grapevine, Texas, Cause No. 342-259676-12 pursuant to Section 551.071, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and conference with employees under Sections 551.071 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 28th day of September, 2012 at 5:00 p.m. 41g,,, ° 40 Jo.% Brown City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 2nd day of October, 2012 at 5:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 5:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. (B) Pending or contemplated litigation relative to Dawn M. Grams Horak, et al vs. Grapevine Heritage Foundation and City of Grapevine, Texas, Cause No. 342-259676-12 pursuant to Section 551.071, Texas Government Code. (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. 10/02/12 Note: Item (C) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code was not discussed in Executive Session. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to pending or contemplated litigation under Section 551.071, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Lease, seconded by Council Member Coy, offered a motion to adjourn the meeting at 5:28 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of October, 2012. APPROVED: William D. Tate Mayor ATTEST: • .• C. Brown Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 2, 2012 AT 5:00 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Mike Lease PRESENTATION 1. Mayor Tate to present an "Above and Beyond" Citizen Award to Trey Hendrieth, a Cannon Elementary School student, for his actions on September 21, 2012. CITIZEN COMMENTS NEW BUSINESS 2. Consider approving an engineering design services contract with Teague, Nall & Perkins, Inc. for the design of a northbound right turn lane at the intersection of Pool Road and Ira E. Woods Avenue and take any necessary action. 3. Consider approval of a resolution for the purchase of a playground structure and installation for Casey's Clubhouse at Dove Park from The PlayWell Group through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard) and take any necessary action. 4. Consider approval of a resolution awarding a General Construction Contract to JC Commercial Inc. for the Dove Pool and Bathhouse Renovation Project, appropriating funds from the unappropriated balance of the Quality of Life Fund and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider approval of a resolution for the purchase of sports lighting for Dove Park from Musco Sports Lighting, LLC through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 6. Consider approval of a resolution for the purchase of a pavilion for Parr Park from Kraftsman Commercial Playgrounds and Water Parks through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 7. Consider approval of a resolution for the purchase of a four wheel drive utility tractor from Kubota Tractor Corporation through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative(Buyboard). Parks & Recreation Director recommends approval. 8. Consider approval of an Adopt-An-Area Agreement with the First Baptist Church Colleyville Class of 2015 for a portion of southbound William D. Tate Avenue Service Road. Parks & Recreation Director recommends approval. 9. Consider approval of an Interlocal Agreement with the North Central Texas Council of Governments for grant funds to assist in paying for the narrow band programming of VHF and UHF radio systems. Police Chief recommends approval. 10. Consider renewal of equipment rental services annual contract with Fox Rental and Kirby Smith Machinery on an as-needed basis and not renewing contracts with HiWay Equipment Company and Sunbelt Rentals. Public Works Director recommends approval. 11. Consider approval of a resolution authorizing the First Amendment to the Tower/Ground Lease Agreement with Grapevine-Colleyville Independent School District and metroPCS Texas, LLC for the co-location of two microwave dishes and installation of communications equipment at the Mustang Water Tower, 3051 Ira E. Woods Avenue and authorize the City Manager to execute the amendment. Public Works Director recommends approval. 12. Consider the minutes of the September 11, 2012 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 28th day of September, 2012 at 5:00 p.m. 41116I• Iii Jo•W. Brown City "ecretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of October, 2012 at 5:00 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent,the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 5:15 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Mike Lease delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, "ABOVE AND BEYOND" CITIZEN AWARD Mayor Tate presented Trey Hendrieth, a Cannon Elementary School student, with the "Above and Beyond" Citizen Award for reporting a possible abduction that he witnessed near his bus stop on September 21, 2012. Due to Trey's initial report and account of the incident, Grapevine Police Officers were able to identify and speak with the parties and determined that the involved female was safe. ITEM 2. APPROVE ENGINEERING DESIGN SERVICES CONTRACT, POOL ROAD RIGHT TURN LANE Public Works Director Stan Laster recommended approval of an engineering design services contract with Teague, Nall & Perkins, Inc. in the amount of $16,500.00 for the design of a northbound right turn lane at the intersection of Pool Road and Ira E. Woods Avenue (State Highway 26). 10/02/12 The City will fund the added construction costs for the right turn lane and any necessary right-of-way or easements. The turn lane will be constructed as a change order to the existing TxDOT contract for Ira E. Woods Avenue. Teague, Nall & Perkins designed the TxDOT improvements on Ira E. Woods Avenue and have prepared a layout of the necessary improvements to accommodate the added right turn lane and the slight extension of the left turn lane to restore the left turn queue area lost due to the widening of Ira E. Woods Avenue. Council Member Spencer, seconded by Council Member Coy, offered a motion to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 3. RESOLUTION, AUTHORIZE PLAYGROUND STRUCTURE PURCHASE, CASEY'S CLUBHOUSE AT DOVE PARK Assistant Parks Director Kevin Mitchell recommended approval of a resolution for the purchase of a playground structure and installation services for Casey's Clubhouse at Dove Park from The PlayWell Group in the amount not to exceed $600,000.00 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Replacement of the playground was recommended in the Parks& Recreation Master Plan which was approved by Council in May 2011. Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PLAYGROUND STRUCTURE AND PROVIDE INSTALLATION FOR CASEY'S CLUBHOUSE AT DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE ITEM 4. RESOLUTION, AUTHORIZE DOVE POOL AND BATHHOUSE GENERAL CONSTRUCTION CONTRACT 2 10/02/12 Assistant Parks Director Kevin Mitchell recommended approval of a resolution awarding a General Construction Contract to JC Commercial Inc. in the amount not to exceed $2,710,977.00 for the Dove Pool and Bathhouse Renovation Project and appropriating funds in the amount of$324,977.00 from the unappropriated balance of the Quality of Life Fund. The renovation project will allow Dove Pool,which was built in the 1970s, to meet new ADA standards while adding enhancements such as spray features and zero entry points. He stated it was the goal to open the newly renovated pool by Memorial Day 2013. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO AWARD A GENERAL CONSTRUCTION CONTRACT FOR THE RENOVATION OF DOVE POOL AND BATHHOUSE AND TO APPROPRIATE FUNDS FROM THE UNAPPROPRIATED BALANCE OF THE QUALITY OF LIFE FUND AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 5. Resolution, Authorize Dove Park Sports Lighting Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of sports lighting for Dove Park from Musco Sports Lighting, LLC in the amount not to exceed $230,985.00 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 3 10/02/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SPORTS LIGHTING FOR DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Authorize Parr Park Pavilion Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a pavilion for Parr Park from Kraftsman Commercial Playgrounds and Water Parks in the amount not to exceed $23,966.20 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PAVILION FOR PARR PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Utility Tractor Purchase Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a four wheel drive utility tractor from Kubota Tractor Corporation in the amount not to exceed $20,999.80 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 4 10/02/12 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A FOUR WHEEL DRIVE TRACTOR THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 8. Approve Adopt-An-Area Agreement, William D. Tate Avenue Parks& Recreation Director recommended approval of an Adopt-An-Area Agreement with the First Baptist Church Colleyville Class of 2015 for a portion of southbound William D. Tate Avenue Service Road, from Mustang Drive to Skatetown (2330 William D. Tate Avenue). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 9. Approve Interlocal Agreement, Narrow Band Programming Grant Fund Assistance Police Chief recommended approval of an Interlocal Agreement with the North Central Texas Council of Governments (NCTCOG) for grant funds in the amount of$5,260.00 to assist in paying for the narrow band programming of the City's VHF and UHF radio systems. The total project is expected to cost$6,530.00. NCTCOG will reimburse the City $5,260.00 with the City's cost being $1,270.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 10. Renew Equipment Rental Services Annual Contract 5 10/02/12 Public Works Director recommended renewal of the equipment rental services annual contract with Fox Rental and Kirby Smith Machinery on an as-needed basis and not renewing contracts with HiWay Equipment Company and Sunbelt Rentals. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 11. Resolution, Authorize First Amendment to Tower/Ground Lease Agreement, Grapevine-Colleyville Independent School District and metroPCS Texas, LLC Public Works Director recommended approval of a resolution authorizing the First Amendment to the Tower/Ground Lease Agreement with Grapevine-Colleyville Independent School District and metroPCS Texas, LLC for the co-location of two microwave dishes and installation of communications equipment at the Mustang Water Tower located at 3051 Ira E. Woods Avenue and authorization for the City Manager to execute the amendment. The City and Grapevine-Colleyville Independent School District will equally share the $44,050.00 annual lease payment from metroPCS Texas, LLC. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2012-79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE FIRST AMENDMENT TO THE TOWER/GROUND LEASE AGREEMENT WITH GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT AND METROPCS TEXAS, LLC. FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE MUSTANG WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the September 11, 2012 City Council meetings as published. 6 10/02/12 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ADJOURNMENT Council Member Lease, seconded by Council Member Coy, offered a motion to adjourn the meeting at 5:28 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of October, 2012. APPROVED: William D. Tate Mayor ATTEST: Jog:. Brown Cit ecretary 7