HomeMy WebLinkAboutItem 14 - Electric and Gas Golf CartsCe iTeM #
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: DECEMBER 18, 2012
SUBJECT: APPROVAL FOR THE AWARD OF BID 393 -2013 - ELECTRIC &
GAS GOLF CARTS
RECOMMENDATION:
City Council to consider approval of the award of Bid 393 -2013 for the replacement of 94
2012 electric golf carts and two 2012 gas golf carts from E -Z -GO, Division of Textron,
Inc.
FUNDING SOURCE:
Funding for this purchase will come from the issuance of Certificates of Obligation and
will be available in account 325 - 42281- 340 -13 (Capital Equipment Machinery Purchase
Fund /Apparatus and Tools /Golf Course) for the amount of $207,003.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on October 27, 2012 and November 3, 2012. The bid was opened
publicly on November 16, 2012 at 2:00 p.m.
Through the City a -Bid system, 285 vendors were invited to bid. Three vendors
submitted bids. (See attached bid tabulation).
Of the three bids received, E -Z -GO, Division of Textron, Inc. submitted the lowest
responsive and responsible bid meeting specifications. The bid allowed vendors to bid
on an upgrade option. Upon review of the upgrade option by Golf staff, it was
determined that the base model E -Z -GO TXT or equivalent meets the needs of the
department.
The Grapevine Golf Course received the current golf cart fleet in May 2009. These carts
are now three years old. As a part of the purchase agreement, the City received a three
year parts and labor warranty on major repairs with staff performing daily maintenance.
The warranty has now expired and the expected repair expenses to keep the present
fleet operational would not be economically viable. As a part of this year's purchase,. the
City will receive a four year, parts and labor warranty of major repairs for the new fleet
and staff will continue to do daily maintenance. Council approved the replacement of
the carts during the budget process for this fiscal year.
Staff recommends approval.
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