Loading...
HomeMy WebLinkAbout2011-02-08 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 8, 2011 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Fire Department Update. 2. Grapevine University presentation relative to employee development and succession plans. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 4th day of February, 2011 at 5:00 p.m. CfAeLind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 8th day of February, 2011 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Chris Coy Council Member constituting a quorum, with Council Member Mike Lease absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. FIRE DEPARTMENT UPDATE City Manager Bruno Rumbelow noted this is the second briefing by a department head regarding the Evaluation-Action Plan. Fire Chief Steve Bass noted that the Mission Statement of the Grapevine Fire Department is to protect life, prevent harm and preserve property. He stated that the Grapevine Fire Department has an exceptional group committed to their professions. He noted that career development is critical for keeping the excellent staff at the Grapevine Fire Department. He covered the following topics: the current facility space and future facility needs for Administration, Emergency Operations Center, fire stations and training; regional involvement and cooperation with 14 area fire departments; future equipment needs; low staff turnover and pending retirements. There was no formal action taken by the City Council. ITEM 2. GRAPEVINE UNIVERSITY PRESENTATION 02/08/11 City Manager Bruno Rumbelow briefed the City Council on the Grapevine University Project that is being developed by the City Manager's Office and all department heads. The Project will present a Business Culture Policy Statement that identifies Grapevine's core values and will be used to communicate the culture to help new employees assimilate quickly and successfully, develop leadership skills in longer-term employees and measure potential future leaders for key roles in the City's organization. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, & Coy Nays: None Absent: Lease PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2011. APPROVED: 3/ 6 ",• William ff Tate Mayor ATTEST: C44sal' ?Y9/tig( Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 8, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 4th day of February, 2011 at 5:00 p.m. it ' L da Huff 7410 City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 8th day of February, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:14 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 02/08/11 Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:03 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2011. APPROVED: 6k--. William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 8, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Darlene Freed CITIZEN COMMENTS PUBLIC HEARING 1. City Council to conduct a public hearing to receive input relative to the proposed 37t Year Community Development Block Grant (CDBG) Program street reconstruction project, authorize Staff to proceed with the application submittal to Tarrant County and take any necessary action. NEW BUSINESS 2. Consider authorizing a contract with Public Sector Personnel Consultants for a Staffing Study and take any necessary action. 3. Consider a resolution suspending a rate increase request made by Oncor Electric Delivery and take any necessary action. 4. Consider award of the Grounds Management Services Annual Contract to VMC Landscape and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider a resolution calling the 2011 City Officers Election for City Council Places 5 and 6 for Saturday May 14, 2011 in compliance with the Texas Election Code. City Secretary recommends approval. 6. Consider a resolution authorizing the purchase of playground equipment through a sole source and interlocal agreement with the Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 7. Consider a resolution authorizing the Fire Fighter Uniform Annual Contract with GST Public Safety, LLC through an interlocal agreement with an established contract with the City of Bedford. Fire Chief recommends approval. 8. Consider authorizing a 60 day contract extension to Gilmore Park Maintenance, Inc. for janitorial services at various Parks & Recreation facilities. Parks & Recreation Director recommends approval. 9. Consider authorizing the purchase of lumber from Bowie-Sims-Prange to replace decking on pedestrian bridges along Big Bear Creek Trail and C. Shane Wilbanks Trail. Parks & Recreation Director recommends approval. 10. Consider award of a contract to Andritz Separation Inc. to refurbish the belt filter press at the Waste Water Treatment Plant. Public Works Director recommends approval. 11. Consider the minutes of the January 18, 2011 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 4th day of February, 2011 at 5:00 p.m. (:tf4'''.4/64- ‘. 1(t Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 8th day of February, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Freed delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. LEO SQUIRES Mr. Leo Squires, 2500 Mustang Drive #168, spoke to the City Council on behalf of the Trailwood Mobile Home Park residents. He expressed the residents' concerns regarding building code issues and the strict enforcement that threatens to take down room additions, storage sheds and carports of residents that have lived there for years. He stated that inspections were done and permits issued, but the records cannot be located. He requested the structures be preserved as most of the residents have lived there for 20 years or longer. ITEM 1B. CITIZENS COMMENTS, MS. KATHLEEN HOLLIDAY Ms. Kathleen Holliday, 1020 Steeplewood, expressed concerns regarding the playground equipment in City parks, other than Casey's Club House. She noted that all of the 02/08/11 structures should be safe for children of all ages and requested the City review the playground equipment in all parks for safety concerns. ITEM 1. PUBLIC HEARING, 37TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM Mayor Tate declared the public hearing open. Public Works Deputy Director Stan Laster reviewed the 37th Year Community Development Block Grant (CDBG) Program street reconstruction project for the 500 block of East Franklin Street including new curb and gutter, paving, sidewalks, handicap ramps and driveway approaches. He noted there were citizen comment forms available at the back of the Council Chambers. These improvements will contribute to the upgrade of the areas by providing an improved travel surface for motorists and pedestrians in the neighborhood. Mr. Laster stated the estimated cost for the project is $193,052.00. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Motion by Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, to close the public hearing prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Deputy Director Laster requested authorization for Staff to proceed with the submittal of the 37tn Year Community Development Block Grant Program to Tarrant County. Motion by Council Member Spencer, seconded by Council Member Stewart, to authorize the submittal of the CDBG program to Tarrant County prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2. AUTHORIZE CONTRACT, PUBLIC SECTOR PERSONNEL CONSULTANTS, STAFFING STUDY Administrative Services Director John McGrane recommended approval of a contract with Public Sector Personnel Consultants for a Staffing Study in an amount not to exceed $25,000.00. The study will provide an objective analysis to determine the appropriate number, type, and level of employee(s) required to provide existing services; create a baseline of measurable statistics that can be monitored and compared annually as indicators of contraction or growth; create a tool for departments, city management, and City Council to utilize during the budget process that will assist in measuring changes in service demand, service performance levels, and turnaround times. 2 02/08/11 Motion by Council Member Freed, seconded by Council Member Lease, to approve the contract as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. RESOLUTION, SUSPEND RATE INCREASE REQUEST, ONCOR ELECTRIC DELIVERY Mayor Pro Tem Wilbanks reported the City Council Utility Committee recommended approval of a resolution suspending a rate increase request filed by Oncor Electric Delivery (Oncor). Oncor asks the City to approve a 14.6% increase in residential rates, a 15.5% increase in commercial rates, and a 25.9% increase in street lighting rates. According to Oncor, annual rates would increase by approximately $60 for an average residential customer. The resolution suspends the effective date for 90 days to determine whether the filing complies with law, and if lawful, to determine what further strategy, including settlement, to pursue. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUSPENDING THE FEBRUARY 14, 2011, EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY'S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES;APPROVING COOPERATION WITH THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE AND PROVIDING AN EFFECTIVE DATE ITEM 4. AWARD GROUNDS MANAGEMENT SERVICES ANNUAL CONTRACT, VMC LANDSCAPE Assistant Director of Parks Kevin Mitchell recommended approval of the award of the Grounds Management Services Annual Contract to VMC Landscape in the amount of $1,294,404.00. The contract establishes annual fixed pricing contract for Grounds 3 02/08/11 Maintenance services, including mowing, litter control, weed abatement, fertilization, herbicides/pesticides/fungicide application and landscape/irrigation services to be performed at various parks, medians, right-of-ways, facilities, open spaces, and athletic complexes within the City of Grapevine. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Bruno Rumbelow removed Item 6 Resolution, Authorize Purchase of Playground Equipment from the consent agenda. Item 5. Resolution, Calling 2011 City Officers Election City Secretary recommended approval of a resolution calling the 2011 City Officers Election for City Council Places 5 and 6 for Saturday May 14, 2011 in compliance with the Texas Election Code. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2011 CITY OFFICER ELECTION TO BE HELD ON MAY 14, 2011; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE ITEM 6. RESOLUTION,AUTHORIZE PURCHASE OF PLAYGROUND EQUIPMENT This item was removed from the consent agenda and discussed after Item 11. 4 02/08/11 Assistant Director of Parks Kevin Mitchell recommended approval of a resolution authorizing the purchase of playground equipment in the amount of$163,069.05 through a sole source and interlocal agreement with the Local Government Purchasing Cooperative (Buyboard). Mayor Tate questioned the location of the new equipment and whether it had been certified for certain age groups. Mr. Mitchell stated the equipment would be installed at Shadow Glen Park, Glade Landing and Glade Crossing. He stated it would be installed by certified playground equipment installers and the equipment meets the guidelines of the National Product Safety Code and the Playground Certification Guidelines. Mr. Mitchell stated that the playground equipment is labeled for age appropriate group: 2—5 year olds and 5— 12 year olds. The playground equipment is inspected on a monthly cycle by certified inspectors. Motion by Council Member Freed, seconded by Mayor Pro Tern Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE PLAYWELL GROUP AS A SOLE SOURCE PROVIDER AS DETERMINED BY THE PARKS AND RECREATION DEPARTMENT FOR PLAYGROUND EQUIPMENT AND INSTALLATION AND AUTHORIZATION TO PURCHASE UNDER AN INTERLOCAL CONTRACT WITH BUYBOARD AS A ONE-TIME PURCHASE AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Fire Fighter Uniform Annual Contract Fire Chief recommended approval of a resolution authorizing the Fire Fighter Uniform Annual Contract with GST Public Safety, LLC through an interlocal agreement with an established contract with the City of Bedford. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-08 5 02/08/11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FIRE FIGHTER UNIFORMS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 8. Authorize Contract Extension, Parks & Recreation Facilities Janitorial Services Parks & Recreation Director recommended approval of authorizing a 60 day contract extension in the amount of $28,000.00 to Gilmore Park Maintenance, Inc. for janitorial services at various Parks & Recreation facilities. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Authorize Lumber Purchase, Pedestrian Bridges Parks & Recreation Director recommended approval of the purchase of lumber from Bowie-Sims-Prange in an amount not to exceed $26,000.00 to replace decking on pedestrian bridges along Big Bear Creek Trail and C. Shane Wilbanks Trail. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Award Contract, Refurbish Belt Filter Press, Waste Water Treatment Plant Public Works Director recommended approval of the award of a contract to Andritz Separation Inc. to refurbish the belt filter press at the Waste Water Treatment Plant in an amount not to exceed $347,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 6 02/08/11 Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the January 18, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:03 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of February, 2011. APPROVED: '3;253". ` William D. Tate Mayor ATTEST: v 1,./c46 Lin a Huff City Secretary 7