HomeMy WebLinkAbout2021-09-27 Regular Meeting
AGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDAY, SEPTEMBER 27, 2021
6:30 P.M.
LIBRARY PROGRAM ROOM – 1201 MUNICIPAL WAY
6:15 pm – Gathering in Library Program Room – Meet new appointees to the Library Board
(Note: Oaths administered prior to meeting)
6:30 pm – Call to Order of Library Board Meeting
I. Call to Order (Lynda Brown will lead meeting prior to Election of Officers)
II. Election of Officers – Positions: Library Board Chair and Secretary
III. Citizen Comments (Remainder of Meeting led by new Library Board Chair)
Any person who is not scheduled on the agenda may address the Board under Citizen Comments or on any
other agenda item by completing a Citizen Appearance. A member of the public may address the Board
regarding an item on the agenda either before or during the Board’s consideration of the item, upon being
recognized by the Chair or upon the consent of the Board. In accordance with the Texas Open Meetings
Act, the City Council is restricted in discussing or taking action during Citizen Comments.
IV. Consideration of Minutes
(remainder of meeting will be led by newly elected Library Board Chair)
A. April 19, 2021
V. Old Business
A. Library Operations Update
B. Grants Update
VI. New Business
A. Library Program Update (On-site and Outreach)
B. New Library Staff Members
VII. Miscellaneous Reports and/or Discussions
A. Friends’ Artisans Market Update
B. Discussion/Comments from Board
C. Next Meeting January 18, 2021
VIII. Adjournment
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES
SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE LIBRARY AT (817) 410-3400 AT
LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR
NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS PREPARED AND POSTED THIS
24th DAY OF SEPTEMBER, 2021 AT 5 PM.
LIBRARY DIRECTOR
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in the
Regular Session on the 27th day of September 2021 at 6:30 pm in the Program Room of the
Grapevine Public Library, 1201 Municipal Way. The following members present to-wit:
Lynda Brown Chairman
Sonia Duque-Miyashita Member
Megan Li Member
Suzanne Matthews Member
Gerald Shannon Member
Krishna Shenoy Secretary
Janee Trasler Member
constituting a quorum with the following member of the City staff: Ruth Chiego, Library Director.
The Library’s City Council Liaison, Darlene Freed, was also in attendance.
1. CALL TO ORDER
The meeting was called order by Lynda Brown at 6:29 pm.
2. ELECTION OF OFFICERS
Open to nominations.
Janee Trasler nominated Lynda Brown to be the next Chair, Gerald Shannon seconded
the motion. Janee Trasler nominated Krishna Shenoy to be Secretary. Gerald Shannon
seconded the motion.
Ayes: Unanimous
Nays: None
3. CITIZEN COMMENTS
None.
4. APPROVAL OF MINUTES
Motion by Gerald Shannon, seconded by Lynda Brown, to approve April 19, 2021
meeting minutes. Correction to the minutes was made on page 2. The July 19, 2021
Board Meeting did not take place. This portion was revised prior to minutes approval.
Ayes: Unanimous
Nays: None
5. OLD BUSINESS
Library Operations update given. All browsing collections continue to be open to the
public. Drive through continues to be very busy. Staffing levels remain steady. Program
strategy of having more sessions spread out to allow for social distancing is working
well, as are new seating options that help facilitate this.
6. NEW BUSINESS
1. Library is now accepting donations. Preferred timeframes for donation drops are
posted. Workflow between library and Friends seems to be working well and keeps
library’s technical processing and circulation areas tidier and well organized. This
also helps make it clearer which donations are still under review by staff prior to
officially putting them in the Friends closet for contribution to their ongoing book sale
in the Friends’ Gallery.
2. The new Sustainable Shelves program through the library’s main book vendor, Baker
& Taylor, has been adopted. This program helps the library responsibly remove
weeded or unwanted books from the collections and donations. The library is credited
upon receipt of books by Baker and Taylor for the value of the books that are
reusable. Those credits can be used to purchase more materials through Baker and
Taylor. The rest are responsibly recycled. This allows for dollars from the weeded
collection to directly benefit continued growth of library collections and the
community.
3. The adult volunteer program has resumed. There are currently 16 volunteers with
regular shifts. New roles have been established and some old roles brought back.
Adjustments had to be made due to COVID precautions, new ILS (Koha), and public
library standards for protection of customer information.
4. Teen Volunteer program, Volunteens, is a revamped approach that is designed to
create a better experience for the teens and the Library. Among the new
opportunities are Neatniks, Puppeteens, Program Peeps, Teen Think Tank, Summer
Reader Leaders, Booktokkers, and Homework Helpers. All descriptions are available
on the library’s web site.
5. Received a $2500 grant from Texas Book Festival to begin a Children’s Playaway
collection. These are all-in-one audiobook units fit in the palm of your hand. They do
not require an Internet connection or additional devices, such as headphones. They
can be used in vehicles with auxillary cables but don’t require them. This is very
important for customers without access to audio players.
6. eSports open house will take place on November 6, 2021. The Library Board is
invited and is encouraged to join in the tours.
7. Summer program theme for Youth “Tails Tales” included a wide array of animal-
themed programs including animal talks, educational programs, including STEM
demonstrations, and included a new collaborative program with GCISD teachers who
came to read-aloud for a weekly program called “Teacher Creature Feature”.
8. Wally Funk, regular library patron, visited the Library following her rocket ride with
Blue Origin. She took photos with many customers and also was tickled by the
creation of a giant card the community made for her at the library in honor of this big
accomplishment.
9. Adult Summer Program included take and makes, painting instruction and reading
challenges. Collaborated with GCISD and Grapevine Parks and Rec Parr Park Rock
Trail for a rock painting program to help with the Guinness Book of World Records
challenge.
10. Adding more board games, puzzles, coloring materials for patrons to encourage
passive enjoyment of the library.
11. GROW Bus and GROW carts are very active. The library has participated in
many community events, including Main Street Fest and Community Outreach
events.
12. City of Grapevine Library Card Sign Up was a huge success.
13. Molly Melone (Assistant Librarian – Outreach and Youth Services) and Sarah
Cooper (Library Assistant – Administration – PT) joined the library team.
7. MISC. REPORTS AND/OR DISCUSSION
1. The Friends’ Artisan Market is December 4 and 5 (flyer provided)
2. The next Board meeting is scheduled for Monday, January 17, 2022 at 6:30 pm.
There was no formal action taken.
8. ADJOURNMENT
Motion by Janee Trasler, seconded by Gerald Shannon, to adjourn the meeting. Meeting
was adjourned at 7:52 pm.
Ayes: Unanimous
Nays: None
PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE,
TEXAS on the SEVENTEENTH DAY OF JANUARY, 2022.
APPROVED:
_____________________________________
Chair
ATTEST:
___________________________________________
Secretary