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HomeMy WebLinkAbout2011-03-15 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MARCH 15, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Monthly financial update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 12th day of March, 2011 at 5:00 p.m. del 10 gltr-vd/A_ Jo 7 . Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 15th day of March, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 7:00 p.m. ITEM 1. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update, noting that the General Fund revenues are up, expenses are down and a projection of flat sales tax for February. He stated that expenditures are being monitored on a monthly basis. He noted there is a slight increase in the Hotel Occupancy Tax. The City's unemployment rate increased to 6.8%. There was no action taken by the City Council. ADJOURNMENT Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks 03/15/11 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of April, 2011. APPROVED: William D. Tate Mayor ATTEST: Linda uff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 15, 2011 AT 7:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to con with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 12th day of March, 2011 at 5:00 p.m. J•• C. Brown A istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 15th day of March, 2011 at 7:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Assistant City Manager Jennifer Hibbs stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 03/15/11 Council Member Spencer, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of April, 2011. APPROVED: William D. Tate Mayor ATTEST: XmLeum Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, MARCH 15, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Betty Wilson JOINT PUBLIC HEARINGS 1. City Council and Planning & Zoning Commission to continue a public hearing relative to Zoning Application Z11-01, Planned Development Application PD11-01 and final plat application of Lots 1R1, 2R and 3R1, Block 1, W. R. Boyd Center Addition being a replat of Lots 1R, 2, 3R and 5, Block 1, W. R. Boyd Center Addition. The applications were filed by Grapevine Texan Apartments for property located at 401 Boyd Drive. Z11-01 requests rezoning of 12.35 acres from "CC" Community Commercial District Regulations to "R-MF-2" Multifamily District Regulations for the development of a 319 unit 3-story apartment complex. PD11-01 requests a planned development overlay for the proposed development. (Item tabled at the February 15, 2011 meeting.) 2. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU11-03 filed by Buffalo Wild Wings requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-36, as amended, to revise the floor plan and exterior elevations. The subject property is located at 1525 William D. Tate Avenue and is zoned "CC"Community Commercial District Regulations. 3. City Council and Planning &Zoning Commission to conduct a public hearing relative to Conditional Use Application CU11-04 filed by Farina's Winery requesting a conditional use permit to amend the site plan approved by Ordinance No. 2007-23, as amended, for outside dining with on- and off-premise consumption of alcoholic beverages (wine only). The subject property is located at 418 and 420 South Main Street and is zoned "CBD" Central Business District. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 12th day of March, 2011 at 5:00 p.m. 402.•• a-474/1° • Jo• . Brown Ass tant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 15, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS PRESENTATION 4. Presentation by Patillo, Brown & Hill, LLC of the City's annual audit for fiscal year ending September 30, 2010 in compliance with the City Charter, Article 3, Section 3.14. NEW BUSINESS 5. Consider a resolution approving the Tarrant County contract with Whitewater Construction for Base Bid A for the 36th Year Community Development Block Grant Waterline Replacement Project and take any necessary action. 6. Consider approving Advanced Funding Agreement No. 2 with TxDOT for the Euless Grapevine/Stone Myers Parkway Construction Project and take any necessary action. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 24 Manufactured Homes and Manufactured Home Parks relative to fencing and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider a resolution authorizing the purchase of various types of protective clothing (bunker gear) for the Fire Department from Casco Industries through an interlocal agreement with the City of North Richland Hills. Fire Chief recommends approval. 9. Consider a resolution authorizing the purchase of flooring, wall carpet and sport surfaces, including installation, for the Community Activities Center through an interlocal agreement with Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 10. Consider a resolution authorizing an interlocal purchasing agreement with the City of North Richland Hills to allow the two cities to purchase various goods and services commonly utilized by both entities. Administrative Services Director recommends approval. 11. Consider award of the Parks & Recreational Janitorial Services and Litter Control Annual Contract to Regent Services. Parks & Recreation Director recommends approval. 12. Consider a resolution authorizing the purchase of replacement mowers from Professional Turf Services through an interlocal agreement with Local Government Cooperative (Buyboard). Parks & Recreation Director recommends approval. 13. Consider renewal of the Pavement Marking and Striping Services Annual Contract with Texas Highway Markings, Inc. Public Works Director recommends approval. 14. Consider approval of the purchase of SCADA System Software Upgrades for the Water Treatment Plant from Process Control Dynamics. Public Works Director recommends approval. 15. Consider renewal of the Micro-Surfacing and Slurry Seal Services Annual Contract from Viking Construction Inc. through an interlocal agreement with the City of Euless. Public Works Director recommends approval. 16. Consider approval to purchase a Thermoplastic Premelter Kettle for the Traffic Operations Division from Advance Striping Equipment. Public Works Director recommends approval. 17. Consider award of Bid 360-2011 Traffic Pavement Marking Materials Annual Contract with four optional one-year renewals to Centerline Supply. Public Works Director recommends approval. 18. Consider award of Bid 362-2011 Traffic Signal Equipment and Materials Annual Contract with four optional one-year renewals to McCain, Inc. and Consolidated Traffic Controls for traffic signal equipment and materials. Public Works Director recommends approval. 19. Consider the minutes of the February 28 and March 1, 2011 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 20. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z11-01 (Grapevine Texan Apartments) and a subsequent ordinance, if applicable. 21. Consider the recommendation of the Planning & Zoning Commission relative to Planned Development Overlay PD11-01 (Grapevine Texan Apartments) and a subsequent ordinance, if applicable. 22. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lots 1R1, 2R and 3R1, Block 1, W. R. Boyd Center Addition and take any necessary action. 23. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU11-03 (Buffalo Wild Wings) and a subsequent ordinance, if applicable. 24. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU11-04 (Farina's Winery) and a subsequent ordinance, if applicable. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 12th day of March, 2011 at 5:00 p.m. J•• Brown A- .tant City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, MARCH 15, 2011 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the March 15, 2011 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410-3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 12th day of March, 2011 at 5:00 p.m. ,,„ Jodi Brown Assis ant City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, MARCH 15, 2011 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Consider Zoning Application Z11-01 (Grapevine Texan Apartments) and make a recommendation to the City Council. 2. Consider Planned Development Overlay PD11-01 (Grapevine Texan Apartments) and make a recommendation to the City Council. 3. Consider the final plat of Lots 1R1, 2R and 3R1, Block 1, W. R. Boyd Center Addition and make a recommendation to the City Council. 4. Consider Conditional Use Application CU11-03 (Buffalo Wild Wings) and make a recommendation to the City Council. 5. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU11-04 (Farina's Winery) and a subsequent ordinance, if applicable. CONSIDERATION OF MINUTES 6. Consider the minutes of the February 15, 2011 Planning & Zoning Commission meetings and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 12th day of March, 2011 at 5:00 p.m. 4101624-(....6aezA;)/%._ Jod� Brown Assis ant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of March, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern Wilbanks absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Wilson delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z11-01, PLANNED DEVELOPMENT APPLICATION PD11-01, FINAL PLAT OF LOTS 1R1,2R, 03/15/11 AND 3R1, BLOCK 1, W. R. BOYD CENTER ADDITION, REPLAT OF LOTS 1R, 2, 3R AND 5, BLOCK 1, W. R. BOYD CENTER ADDITION Mayor Tate declared the public hearing continued from the February 15, 2011 meeting. Development Services Director Scott Williams reported that Zoning Application Z11-01, Planned Development Application PD11-01 and final plat application of Lots 1R1, 2R and 3R1, Block 1, W. R. Boyd Center Addition being a replat of Lots 1R, 2, 3R and 5, Block 1, W. R. Boyd Center Addition were tabled at the February 15, 2011 meeting. The applications were filed by Grapevine Texan Apartments for property located at 401 Boyd Drive. Z11-01 requests rezoning of 12.35 acres from "CC"Community Commercial District Regulations to "R-MF-2" Multifamily District Regulations for the development of a 313 unit 3-story apartment complex. PD11-01 requests a planned development overlay for the development with deviation from density, front yard setback, building height, landscaping, building length and off-street parking. The main access to the complex will be from Boyd Drive with a secondary point of access proposed off Turner Road. All access into the complex is controlled and gated. Mr. Paul Johnston requested favorable consideration of the application clarifying the variance requests for the proposed apartment mix that includes the density being decreased to 25.4 units per acre, building length reduced to 225 feet, increase in recreational open space and parking for two vehicles per unit. He noted that the revisions in the proposal eliminated three of the previous variance requests. The City Council and the Planning & Zoning Commission expressed their appreciation to the applicant for the changes in the project. Council Member Spencer questioned if the applicant would make the submitted documents as part of the ordinance, if the project were to be approved. Mr. Johnston responded they would. Mayor Tate invited guests present to comment regarding the application. Mr. Mike Morris, 849 Riverside Drive North, expressed the concerns of the Northeast Neighborhood Association: parking, exit for the northeast neighborhood from Boyd Drive, consider a traffic light at Boyd Drive and truck parking along Boyd Drive for the Gaylord Texan. There was no correspondence to report. Commissioner Fry, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: 2 03/15/11 Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11-03 BUFFALO WILD WINGS Mayor Tate declared the public hearing open. Planner Albert Triplett advised that Conditional Use Application CU11-03 had been filed by Buffalo Wild Wings requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-36, as amended,to revise the floor plan and exterior elevations. The revised floor plan will have 208 seats inside with 38 seats in an outdoor patio area. The subject property is located at 1525 William D. Tate Avenue and is zoned "CC"Community Commercial District Regulations. Mr. Matt Atkinson requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff advised the City Council and the Commission had been copied the one letter of support. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11-04 FARINA'S WINERY Mayor Tate declared the public hearing open. Planner Triplett advised that Conditional Use Application CU11-04 had been filed by Farina's Winery requesting a conditional use permit to amend the site plan approved by Ordinance No. 2007-23, as amended, for an outside wine tasting area with on- and off- premise consumption of alcoholic beverages (wine only). The subject property is located 3 03/15/11 at 418 and 420 South Main Street and is zoned "CBD" Central Business District. Mr. Triplett advised the applicant proposes to convert an outdoor area (2,337 square feet) to the rear (west) of the retail store and wine tasting room into an outdoor, covered wine tasting area with seating for forty patrons. No outdoor speakers are proposed and no parking will be lost due to this expansion. Mr. Triplett advised that the Grapevine Historic Preservation Commission approved a Certificate of Appropriateness for an outdoor wine tasting area with a patio cover, a combination brick and wood with wrought iron fence, a stone fireplace, brick pavers, and a fountain as shown on the site plan. Mr. Gary Farina requested favorable consideration of the application. Discussion ensued relative to the hours. The applicant expressed his intent to have the outdoor area open the same hours as the inside business. Mayor Tate invited guests present to comment regarding the application. Ms. Debi Meek, 1025 Brown Stone, and property owner on Main Street, expressed her support of the outdoor patio, as it will enhance the downtown area and Barton Street,which will be a continuation of the landscaping project on Barton Street. City Secretary Huff reported the Council and Commission had been copied the one letter of support for the application. Commissioner Wilson, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Lease & Coy Nays: None Abstain: Freed Absent: Wilbanks RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. 4 03/15/11 ITEM 4. PRESENTATION, FISCAL YEAR 2010 AUDIT Administrative Services Director John McGrane introduced Mr. Todd Pruitt, Partner in Charge of Patillo, Brown & Hill, who presented their audit of the City's 2010 financial statements in compliance with the requirements of the City Charter,Article 3, Section 3.14. Mr. Pruitt reported the opinion letter states that the financial statements of the City of Grapevine present fairly the financial position of the City. The opinion rendered is an "unqualified opinion" meaning that there were no material exceptions found to the fairness criteria under which the records were analyzed. The management letter noted some recommendations relative to the procedures in selected departments and those recommendations are being monitored by the related departments. The audit also includes an audit of the Tax Increment Financing Districts (TIF's 1 and 2) and a single audit of all Federal Grant Awards. There was no formal action required by the City Council. ITEM 5. RESOLUTION, APPROVE TARRANT COUNTY CONTRACT, 36TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT WATERLINE REPLACEMENT PROJECT Deputy Public Works Director Stan Laster recommended approval of a resolution approving the Tarrant County contract in the amount of $138,937.00 with Whitewater Construction for Base Bid A for the 36th Year Community Development Block Grant Waterline Replacement Project in Vine Street between Ball Street and Pine Street and authorize Staff to forward the approval recommendation to Tarrant County. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2011-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 36TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT CONTRACTOR AND CONTRACT PRICE AND PROVIDING AN EFFECTIVE DATE ITEM 6. APPROVE ADVANCED FUNDING AGREEMENT NO. 2, EULESS GRAPEVINE/STONE MYERS PARKWAY CONSTRUCTION PROJECT Deputy Director of Public Works Laster recommended approval of the Advanced Funding 5 03/15/11 Agreement No. 2 with TxDOT for the Euless Grapevine/Stone Myers Parkway Construction Project. Motion by Council Member Spencer, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 7. ORDINANCE, AMEND CHAPTER 24 MANUFACTURED HOMES AND MANUFACTURED HOME PARKS Development Services Director Scott Williams recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 24 Manufactured Homes and Manufactured Home Parks relative to fencing on individual lots. The amendment does allow existing fences to remain, but requires removal within seven days of change of tenant. Discussion ensued that that residents need to be able to have fencing for children and dogs for their safety. Therefore, Mr. Williams recommended the City Council consider adding the following condition to the proposed ordinance: That fences may be placed on individual lots under the following conditions: the fence shall be placed behind the face of the manufactured home, may not exceed 48" in height, must be at least 50% through vision, and that vertical and/or horizontal elements shall be spaced such that openings do not exceed 4" in dimension. Following deliberation, motion by Council Member Spencer, seconded by Council Member Stewart, to approve the ordinance with the condition as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2011-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 24, MANUFACTURED HOMES AND MANUFACTURED HOME PARKS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILTY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND 6 03/15/11 PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Resolution, Authorize Purchase of Bunker Gear Fire Chief recommended approval of a resolution authorizing the purchase of various types of protective clothing (bunker gear) in an amount not to exceed $38,100.00 for the Fire Department from Casco Industries through an interlocal agreement with the City of North Richland Hills. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2011-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PROTECTIVE CLOTHING (BUNKER GEAR) THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution,Authorize Purchase and Installation of Flooring,Wall Carpet and Sport Surfaces Parks & Recreation Director recommended approval of a resolution authorizing the purchase of flooring,wall carpet and sport surfaces, including installation, in an amount not to exceed $107,186.73 for the Community Activities Center through an interlocal agreement with Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2011-19 7 03/15/11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FLOORING, WALL CARPET AND SPORTS SURFACES INCLUDING INSTALLATION FOR THE COMMUNITY ACTIVITIES CENTER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Authorize Interlocal Purchasing Agreement, City of North Richland Hills Administrative Services Director recommended approval of a resolution authorizing an interlocal purchasing agreement with the City of North Richland Hills to allow the two cities to purchase various goods and services commonly utilized by both entities. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2011-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF NORTH RICHLAND HILLS,TEXAS AND PROVIDING AN EFFECTIVE DATE Item 11. Award Parks & Recreational Janitorial Services and Litter Control Annual Contract Parks & Recreation Director recommended award of the Parks & Recreational Janitorial Services and Litter Control Annual Contract to Regent Services in the budgeted amount of $265,700.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 12. Resolution, Authorize Purchase of Replacement Mowers 8 03/15/11 Parks & Recreation Director recommended approval of a resolution authorizing the purchase of replacement mowers in the amount of $72,490.31 from Professional Turf Services through an interlocal agreement with Local Government Cooperative(Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2011-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PARK MOWERS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Authorize Renewal, Pavement Marking and Striping Services Annual Contract Public Works Director recommended renewal of the Pavement Marking and Striping Services Annual Contract with Texas Highway Markings, Inc. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 14. Approve Purchase of SCADA System Software Upgrades Public Works Director recommended approval of the purchase of SCADA System Software Upgrades for the Water Treatment Plant from Process Control Dynamics in an amount not to exceed $36,226.20. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks 9 03/15/11 Item 15. Renew Micro-Surfacing and Slurry Seal Services Annual Contract Public Works Director recommended renewal of the Micro-Surfacing and Slurry Seal Services Annual Contract with Viking Construction Inc. through an interlocal agreement with the City of Euless. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 16. Approve Purchase, Thermoplastic Premelter Kettle Public Works Director recommended approval to purchase a Thermoplastic Premelter Kettle for the Traffic Operations Division from Advance Striping Equipment in the total amount of$18,707.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 17. Award Bid 360-2011 Traffic Pavement Marking Materials Annual Contract Public Works Director recommended approval of the award of Bid 360-2011 Traffic Pavement Marking Materials Annual Contract with four optional one-year renewals to Centerline Supply. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 18. Award Bid 362-2011 Traffic Signal Equipment and Materials Annual Contract Public Works Director recommended approval of the award of Bid 362-2011 Traffic Signal Equipment and Materials Annual Contract with four optional one-year renewals to McCain, Inc. and Consolidated Traffic Controls for traffic signal equipment and materials. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as 10 03/15/11 recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 19. Consideration of Minutes City Secretary recommended approval of the minutes of the February 28 and March 1, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z11-01 GRAPEVINE TEXAS APARTMENTS Chairman Larry Oliver reported the Planning &Zoning Commission voted 7-0 for approval of Zoning Application Z11-01 filed by Grapevine Texan Apartments granting rezoning of 12.35 acres from "CC"Community Commercial District Regulations to"R-MF-2"Multifamily District Regulations for property located at 401 Boyd Drive for the development of a 313 unit 3-story apartment complex. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2011-11 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z11-01 ON A TRACT OF LAND OUT OF THE A.F. LEONARD SURVEY, ABSTRACT NO. 946, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS 11 03/15/11 ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS TO "R-MF-2" MULTIFAMILY DISTRICT REGULATIONS; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD11-01 GRAPEVINE TEXAS APARTMENTS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Planned Development Overlay PD11-01 with the condition that they include the JLB Partners design guidelines brochure attached as part of the ordinance. Approval of the application filed by Grapevine Texan Apartments grants approval of the planned development overlay for the development at 401 Boyd Drive with deviation from density, front yard setback, building height, landscaping, building length and off-street parking. Council Member Spencer, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation for approval with the condition in the ordinance granting the planned development overlay. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2011-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD11-01 FOR THE DEVELOPMENT OF A 313 UNIT APARTMENT COMPLEX TO INCLUDE BUT NOT BE LIMITED TO DEVIATION FROM 12 03/15/11 DENSITY, FRONT YARD SETBACK, HEIGHT, LANDSCAPING, BUILDING LENGTH AND PARKING ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1R1, 2R AND 3R1, BLOCK 1, W. R. BOYD CENTER ADDITION Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1R1, 2R and 3R1, Block 1, W. R. Boyd Center Addition located at 751 East Northwest Highway. The 18.9 acre property is being platted for development of an apartment complex. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1R1, 2R and 3R1, Block 1, W. R. Boyd Center Addition. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 23 PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-03 BUFFALO WILD WINGS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU11-03 filed by Buffalo Wild Wings granting a conditional use permit to amend the site plan approved by Ordinance No. 2004-36, as amended, to revise the floor plan and exterior elevations on property located at 1525 William D. Tate Avenue. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the 13 03/15/11 Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2011-13 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE,TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11-03 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2004-36 TO REVISE THE FLOOR PLAN AND EXTERIOR ELEVATIONS OF A RESTAURANT IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-04 FARINA'S WINERY Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU11-04 filed by Farina's Winery granting a conditional use permit to amend the site plan approved by Ordinance No. 2007-23, as amended, for an outside wine tasting area on property located at 418 and 420 South Main Street. Council Member Lease, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: 14 03/15/11 Ayes: Tate, Spencer, Stewart, Lease & Coy Nays: None Abstain: Freed Absent: Wilbanks ORDINANCE NO. 2011-14 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE,TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11-04 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2007-23 FOR AN OUTSIDE WINE TASTING AREA IN CONJUNCTION WITH A WINE TASTING ROOM, IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Spencer, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of April, 2011. APPROVED: 15 03/15/11 William D. Tate Mayor ATTEST: Lind uff City Secretary 16