Loading...
HomeMy WebLinkAbout2011-06-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JUNE 7, 2011 AT 6:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss possible amendments to the Grapevine Code of Ordinances regulating temporary political signs. 2. Public Works Department update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of June, 2011 at 5:00 p.m. eice, 06, .•i C. Brown A sistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of June, 2011 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate culled the workshop to order at 6:06 p.m. ITEM 1. DISCUSS POSSIBLE AMENDMENTS REGULATING TEMPORARY POLITICAL SIGNS Development Services Director Scott Williams reviewed metroplex cities' regulations regarding temporary political signs in the public right of way. Discussion ensued relative to eliminating political signs in the Historical District, in right of way of City properties and consideration to require property owner's permission to have political signs in residential rights of way. Staff was directed to draft a proposal and bring back to workshop for further discussion. There was no formal action taken by the City Council. ITEM 2. PUBLIC WORKS DEPARTMENT UPDATE Public Works Director Matt Singleton reported that the Public Works Department has nine divisions, but that he had combined them into seven major divisions for the update regarding operations, responsibilities and projects. He briefed the City Council on the Administration/Engineering Division, Streets/Drainage Division, Traffic Division, Environmental Division, Facilities Division and the Fleet Division. He noted that 06/07/11 development is slowing as the City nears build out and economic pressures continue, therefore, staffing has been reduced in the Engineering and the Streets divisions. Discussion ensued relative to the timing of the traffic signals and Council requested an update of traffic light signalization at a future Council meeting. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of June, 2011. APPROVED: aWSig". William D. Tate Mayor ATTEST: Linda uff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JUNE 7, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of June, 2011 at 5:00 p.m. e: JAI:1Tc. Brown As istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of June, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:26 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 06/07/11 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of June, 2011. APPROVED: 4%.Sk- William D. Tate Mayor ATTEST: Lind Huff liTiCe City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JUNE 7, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Mike Lease OATH OFFICE 1. City Secretary to administer the Oath of Office to re-elected Place 5, Council Member Chris Coy and Place 6, Council Member Roy Stewart. CITIZEN COMMENTS PRESENTATIONS 2. Mr. Brian Schaeffer, Executive Director of Texas Association of Campground Owner/Operators (TACO), to present the City of Grapevine awards for The Vineyards Campground being named the Campground and Website of the Year. 3. Mr. David Morgan, representing the Grapevine Art Project(GAP), to announce that Grapevine has been selected to host the 2012 National Watercolor Society Traveling Exhibition from May 17 — June 17, 2012. OLD BUSINESS 4. Consider a resolution authorizing the First Amendment to Tower/Ground Lease Agreement with New Cingular Wireless PCS, LLC for the co-location of antennae and installation of communications equipment at the Dove Water Tower, 1702 Sagebrush Trail and take any necessary action. NEW BUSINESS 5. Consider approval of the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256,Texas Government Code and take any necessary action. 6. Consider authorizing funding for improvements and alternates to the Convention & Visitors Bureau Headquarters and take any necessary action. 7. Consider authorizing funding for the design, fabrication and installation of the clock and thermometer in the Convention & Visitors Bureau Headquarters and Museum Complex and take any necessary action. 8. Consider authorizing funding for the design, fabrication and installation of the gunfighters animatronics in the Convention & Visitors Bureau Headquarters and Museum Complex and take any necessary action. 9. Consider approving the Sanitary Sewer Replacement, Phase 2 construction contract to Horseshoe Construction, Inc. and take any necessary action. 10. Consider approving an amendment to the Engineering Services Contract with AECOM for the design of sidewalk and street lights on Stone Myers Parkway from Prospect Parkway to State Highway 360 and take any necessary action. 11. Consider approving Advanced Funding Agreement #3 with TxDOT for the Euless Grapevine/Stone Myers Parkway construction project and take any necessary action. 12. Consider approving a License Agreement with Dallas Area Rapid Transit(DART)for the construction of a 12" waterline crossing the DART rail line in the vicinity of the Wal Mart/Sam's complex and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 13. Consider a resolution authorizing the Second Amendment to the Tower/Ground Lease Agreement with Grapevine-Colleyville Independent School District and New Cingular Wireless PCS, LLC for the co-location of antennae and installation of communications equipment at the Mustang Water Tower, 3051 Ira E. Woods Avenue. Public Works Director recommends approval. 14. Consider an ordinance authorizing a rate settlement agreement with Oncor Electric Delivery. Assistant City Manager recommends approval. 15. Consider a resolution creating the City of Grapevine Animal Shelter Advisory Committee. Police Chief recommends approval. 16. Consider a one year renewal of the Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and Judge Terry Leach as the second alternate. Administrative Services Director recommends approval. 17. Consider renewal of the Asphalt Milling Services Annual Contract with TexOp Construction and Dustrol, Inc. through an existing interlocal agreement and contract with Tarrant County. Public Works Director recommends approval. 18. Consider a resolution continuing DS3 Circuit Services for the City's Network System from Qwest Communications Company through a State of Texas Department of Information Resources ICT Co-op Contracts Program. Assistant City Manager recommends approval. 19. Consider renewal of Pavement Stabilization Annual Contract with Nortex Concrete Lift and Stabilization, Inc.through an existing interlocal agreement and contract with the City of Grand Prairie. Public Works Director recommends approval. 20. Consider renewal of the Facility Janitorial Services Contract with Regent Services through an interlocal agreement with the City of Coppell. Public Works Director recommends approval. 21. Consider the minutes of the May 16, 17 and 24, 2011 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of June, 2011 at 5:00 p.m. 1p„ t 1 d •►i C. Brown A sistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of June, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Lease delivered the Invocation and led the Pledge of Allegiance. ITEM 1. OATH OF OFFICE City Secretary Linda Huff administered the Oath of Office to re-elected Council Member, Place 5, Chris Coy and re-elected Council Member, Place 6, Roy Stewart. ITEM 2. PRESENTATION, THE VINEYARDS CAMPGROUND AWARDS Mr. Brian Schaeffer, Executive Director of Texas Association of Campground Owner/Operators (TACO), presented Mayor Tate the first place awards for The Vineyards Campground being named the Campground and Website of the Year. TACO represents the campground industry for the state of Texas and has over 430 campgrounds within its organization. The Vineyards is being recognized for excellence in operations, customer service reviews, park promotions, directory ratings, management skills, employee training and community service. The campground website was recognized for its ease of navigation, timeliness and depth of information. 06/07/11 ITEM 3. PRESENTATION, GRAPEVINE ART PROJECT TO HOST NATIONAL WATERCOLOR SOCIETY TRAVELING EXHIBITION Mr. David Morgan, representing the Grapevine Art Project(GAP), a non profit organization that was founded in 2008 and consists of 150 members, announced that Grapevine has been selected to host the 2012 National Watercolor Society Traveling Exhibition from May 17—June 17, 2012. Grapevine is one of six cities in the United States to host the tour and it will be shown in the Convention &Visitors Bureau Headquarters during Main Street Days. ITEM 4. RESOLUTION, AUTHORIZE FIRST AMENDMENT, TOWER/GROUND LEASE, NEW CINGULAR WIRELESS PCS, LLC, DOVE WATER TOWER Note: Item 13 was discussed with this item. Public Works Director Matt Single recommended approval of a resolution authorizing the First Amendment to the Tower/Ground Lease Agreement with New Cingular Wireless PCS, LLC for the co-location of antennae and installation of communications equipment at the Dove Water Tower, 1702 Sagebrush Trail. NEW CINGULAR WIRELESS PCS, LLC is the successor to Dallas SMSA Limited Partnership. The installation of the proposed antenna is expected to add service coverage to their customers in this area of Grapevine. The annual rental rate will be $36,000.00 per year for 20 years with a stipulated 15% increase in five year increments. Motion by Council Member Spencer, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2011-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE FIRST AMENDMENT TO THE TOWER/GROUND LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE DOVE WATER TOWER AND PROVIDING AN EFFECTIVE DATE ITEM 5. APPROVE CITY INVESTMENT POLICY Administrative Services Director John McGrane recommended approval of a "more aggressive" approach to City investments that would extend the stated maturity of 2 06/07/11 investments and extend the weighted average maturity of the portfolio. Approval of the change to the City Investment Policy is pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. Motion by Council Member Coy, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 6. AUTHORIZE FUNDING, IMPROVEMENTS/ALTERNATES, CONVENTION & VISITORS BUREAU HEADQUARTERS Convention &Visitors Bureau Director P. W. McCallum recommended approval of funding for improvements and alternates to the Convention &Visitors Bureau Headquarters in the following areas: Entry Vestibule ($40,385), Video Controlled Security ($42,452), Grand Staircase ($47,480), Function Room Finishes ($82,943), Windows ($23,005), Old Virginia brick($72,968), Grapevine Relief Cast Stonework($5,175), and Foyer($6,430)for a total amount of$320,838.00. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 7. AUTHORIZE FUNDING, CLOCK AND THERMOMETER, CONVENTION & VISITORS BUREAU HEADQUARTERS AND MUSEUM COMPLEX Convention & Visitors Bureau Director McCallum recommended approval of authorizing funding in the amount of $63,915.00 to The Verdin Company, Cincinnati, Ohio, for the design, fabrication and installation of the clock and thermometer in the Convention & Visitors Bureau Headquarters and Museum Complex Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 8. AUTHORIZE FUNDING, GUNFIGHTERS ANIMATRONICS, CONVENTION & VISITORS BUREAU HEADQUARTERS AND MUSEUM COMPLEX 3 06/07/11 Convention & Visitors Bureau Director McCallum recommended approval of authorizing funding in the amount of $161,840.00 to Life Formations, Bowling Green, Ohio, for the design, fabrication and installation of the gunfighters animatronics in the Convention & Visitors Bureau Headquarters and Museum Complex. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 9. APPROVE SANITARY SEWER REPLACEMENT, PHASE 2 CONSTRUCTION CONTRACT Public Works Director Matt Singleton recommended approval of the Sanitary Sewer Replacement, Phase 2 construction contract to Horseshoe Construction, Inc. in the amount of $1,729,398.00 and authorization for Staff to execute said contract. The project will replace approximately 25,000 linear feet of sanitary sewer lines in the Lakeview/Lakeridge Drive area, north of Kimball. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 10. APPROVE AMENDMENT, ENGINEERING SERVICES CONTRACT, SIDEWALK AND STREET LIGHTS, STONE MYERS PARKWAY Deputy Director of Public Works Stan Laster recommended approval of an amendment to the Engineering Services Contract with AECOM in the amount of$22,410.00 for the design of sidewalk and street lights on Stone Myers Parkway from Prospect Parkway to State Highway 360. The sidewalk and street lights will connect with Big Bear Creek Trail on the east side of State Highway 360. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 11. APPROVE ADVANCED FUNDING AGREEMENT #3, TXDOT, EULESS GRAPEVINE/STONE MYERS PARKWAY CONSTRUCTION PROJECT 4 06/07/11 Public Works Deputy Director Laster recommended approval of Advanced Funding Agreement #3 with TxDOT for the Euless Grapevine/Stone Myers Parkway construction project and authorize Staff to execute the document. Both COG and TxDOT Staff have agreed to the proposal and the RTC has approved the funding for this addition. The added cost of $338,000.00 will be funded under the current project percentages, 31% City and 69% Federal. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 12. APPROVE LICENSE AGREEMENT, DALLAS AREA RAPID TRANSIT, 12" WATERLINE Deputy Director of Public Works Laster recommended approval of a License Agreement with Dallas Area Rapid Transit (DART)for the construction of a 12"waterline crossing the DART rail line in the vicinity of the Wal Mart/Sam's complex. NorthGate Constructors is relocating a 12" waterline crossing of State Highway 26 in the vicinity of Ernest Dean Parkway. Motion by Council Member Coy, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Item 13 Resolution, Authorize Second Amendment, Tower/Ground Lease, Mustang Water Tower, New Cingular Wireless PCS, LLC was removed from the consent agenda. ITEM 13. RESOLUTION, AUTHORIZE SECOND AMENDMENT, TOWER/GROUND LEASE, MUSTANG WATER TOWER, NEW CINGULAR WIRELESS PCS.LLC This item was considered along with Item 4. 5 06/07/11 Public Works Director Singleton recommended approval of a resolution authorizing the Second Amendment to the Tower/Ground Lease Agreement with Grapevine-Colleyville Independent School District (GCISD) and New Cingular Wireless PCS, LLC for the co- location of antennae and installation of communications equipment at the Mustang Water Tower, 3051 Ira E. Woods Avenue. The annual rental rate of$36,000.00 per year will be shared by the City and GCISD with a stipulated 15% increase in five year increments. The lease is to expire in 2024. Motion by Council Member Spencer, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2011-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE SECOND AMENDMENT TO THE TOWER/GROUND LEASE AGREEMENT WITH GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT AND NEW CINGULAR WIRELESS PCS, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE MUSTANG WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 14. Ordinance, Authorize Rate Settlement Agreement, Oncor Electric Delivery Assistant City Manager recommended approval of an ordinance authorizing a rate settlement agreement with Oncor Electric Delivery authorizing new rate tariffs. The settlement results in a system-wide rate increase of 6.1% with Oncor agreeing to not file another general base rate case prior to July 1, 2013. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2011-23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS, ("CITY")APPROVING A NEGOTIATED RESOLUTION BETWEEN THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR ("STEERING COMMITTEE") 6