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HomeMy WebLinkAbout2011-08-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, AUGUST 2, 2011 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss possible amendments to Grapevine Code of Ordinances, Chapter 12 Health and Sanitation, Article VI, Division 2, Nuisances, Section 12-111 Weeds, Trash, Brush and other Unsightly Matter. 2. Development Services Department update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 29th day of July, 2011 at 5:00 p.m. J • ' . Brown As- tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of August, 2011 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:30 p.m. ITEM 1. _ DISCUSS PROPOSED AMENDMENTS TO CHAPTER 12 HEALTH AND SANITATION Development Services Director Scott Williams reviewed proposed amendments to the Grapevine Code of Ordinances, Chapter 12 Health and Sanitation, Article VI, Division 2, Nuisances, Section 12-111 Weeds, Trash, Brush and other Unsightly Matter. The proposed amendments require property owners to keep the right of way maintained to the appropriate height of six inches (adjacent to residential)or 12 inches (adjacent to all other zoning classifications). There was no formal action taken by the City Council. ITEM 2. DEVELOPMENT SERVICES DEPARTMENT UPDATE Development Services Director Scott Williams reviewed the various responsibilities of the three divisions in the Development Services Department: Administration, Building Inspections and Planning. He noted the department has operated under their approved budget since 2005 and has continued to maintain an excellent customer service record. The Building Inspections division is responsible for plans review, permit processing, code 08/02/11 interpretations and inspections, project inspections, issuing Certificates of Occupancy, code enforcement and permit counter customer service. The Planning division responsibilities include consultation, review and preparation of cases for City Council and Planning & Zoning Commission consideration; Board of Zoning Adjustments case preparation and ordinance preparation for code amendments. He stated some of the future projects for the department are implementing a customer interactive permit system; commuter rail; laptops for the department; expansion of Baylor Hospital, Gaylord Texan Hotel and Grapevine Mills Mall renovation and adoption of the most current Building Code. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of September, 2011. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 2, 2011 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Value, lease, or purchase of real property relative to public parking on South Main Street pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of July, 2011 at 5:00 p.m. le I .w Jo`r. Brown As tant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 2nd day of August, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor,200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:02 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) value, lease, or purchase of real property relative to public parking on South Main Street pursuant to Section 551.072, Texas Government Code; and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. Regarding real property, City Manager Rumbelow requested authorization for the City Manager to proceed with the purchase of real property for public parking located at 115 08/02/11 East Worth Street in the amount of $400,000.00 plus closing costs and authorization for the City Manager to execute all associated documents and the funding source shall be the Convention & Visitors Bureau funds as available and subject to potential refunding requirements. Council Member Spencer, seconded by Council Member Stewart, offered a motion to approve the purchase of 115 East Worth Street as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Abstain: Freed City Manager Rumbelow requested authorization for the City Manager to proceed with the purchase of real property for public parking located at 221 West Texas Street in the amount of $400,000.00 plus closing costs and authorization for the City Manager to execute all associated documents. Council Member Coy, seconded by Council Member Lease, offered a motion to approve the purchase of 221 West Texas Street as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:28 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of September, 2011. APPROVED: 432-' William D. Tate Mayor 2 08/02/11 ATTEST: Lind. Huff fl City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 2, 2011 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Darlene Freed CITIZEN COMMENTS NEW BUSINESS 1. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 20 Streets, Sidewalks and Other Public Ways regulating temporary political signs and take any necessary action. 2. Consider a resolution authorizing the Connector Project Marketing Program, First Phase, with Thomas Arts Advertising Agency and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-27 Speed Limits, Schedules of Additional School Zones around Faith Christian School. Public Works Director recommends approval. 4. Consider a resolution authorizing and ratifying the emergency purchase of pump repair services from T-Gray Electric for one of the 6.8 MGD Treated Water High Service Pumps at the Water Treatment Plant. Public Works Director recommends approval. 5. Consider a resolution authorizing the purchase and installation of a Point to Point Communication Link for the Water Treatment Plant SCADA System from Scientel Wireless, LLC through an interlocal agreement with the Houston-Galveston Area Council. Public Works Director recommends approval. 6. Consider the appointment of Ms. Becky St. John as the Grapevine-Colleyville School Board representative to the Parks & Recreation Advisory Board. Parks & Recreation Director recommends approval. 7. Consider renewal of Bid 290-2007 Tree Maintenance Services Annual Contract to Preservation Tree Services. Parks & Recreation Director recommends approval. 8. Consider the minutes of the July 18 and 19, 2011 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of July, 2011 at 5:00 p.m. J• • . Brown As stant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of August, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Freed delivered the Invocation and led the Pledge of Allegiance. ITEM 1. ORDINANCE,AMEND CHAPTER 20 STREETS, SIDEWALKS AND OTHER PUBLIC WAYS, POLITICAL SIGNS Development Services Director Scott Williams recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 20 Streets, Sidewalks and Other Public Ways regulating temporary political signs in the rights of way in the Historic District, on public property(except in the right of way at the polling places from the first day of early voting) and to regulate temporary political signs on private property. Motion by Council Member Lease, seconded by Council Member Coy, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-34 08/02/11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 20, STREETS, SIDEWALKS AND OTHER PUBLIC WAYS, REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 2. RESOLUTION, AUTHORIZE CONNECTOR PROJECT MARKETING PROGRAM, FIRST PHASE, THOMAS ARTS ADVERTISING AGENCY Development Manager Dan Truex recommended approval of a resolution authorizing the Connector Project Marketing Program, First Phase,with Thomas Arts Advertising Agency to assist the local businesses impacted by the construction. The project totals$44,277.00 and includes design, layout, copywriting, editing and proofing of the design concepts as well as production of the marketing pieces. The pieces will include postcards, frequency cards, business signage, water bill inserts and rubber stamps. Motion by Council Member Lease, seconded by Council Member Stewart, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE CONNECTOR PROJECT ADVERTISING AGREEMENT, FIRST PHASE AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Ordinance, Amend Chapter 23 Traffic, School Zones Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-27 Speed Limits, Schedules of Additional School Zones around Faith Christian School. 2 08/02/11 Motion by Council Member Stewart, seconded by Council Member Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011-35 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-27 SAME--SCHEDULES OF ADDITIONAL SCHOOL ZONES, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 4. Resolution, Authorize and Ratify Emergency Purchase, Pump Repair,Water Treatment Plant Public Works Director recommended approval of a resolution authorizing and ratifying the emergency purchase in the amount of$22,690.80 for pump repair services from T-Gray Electric for one of the 6.8 MGD Treated Water High Service Pumps at the Water Treatment Plant. Motion by Council Member Stewart,seconded by Council Member Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING AND RATIFYING THE 3 08/02/11 EMERGENCY EXPENDITURE OF FUNDS FOR THE WATER TREATMENT PLANT HIGH SERVICE PUMP REPAIR, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution,Authorize Purchase and Installation, Communication Link,Water Treatment Plant SCADA System Public Works Director recommended approval of a resolution authorizing the purchase and installation in an amount not to exceed $34,995.00 for a Point to Point Communication Link for the Water Treatment Plant SCADA System from Scientel Wireless, LLC through an interlocal agreement with the Houston-Galveston Area Council. Motion by Council Member Stewart,seconded by Council Member Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AND INSTALL A POINT TO POINT COMMUNICATION LINK FOR THE WATER TREATMENT PLANT SCADA SYSTEM THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 6. Appointment, Parks & Recreation Advisory Board Liaison Parks & Recreation Director recommended approval of the appointment of Ms. Becky St. John as the Grapevine-Colleyville School Board representative to the Parks & Recreation Advisory Board. Motion by Council Member Stewart, seconded by Council Member Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. Renew Bid 290-2007 Tree Maintenance Services Annual Contract Parks & Recreation Director recommended approval of the renewal of Bid 290-2007 Tree Maintenance Services Annual Contract to Preservation Tree Services. 4 08/02/11 Motion by Council Member Stewart, seconded by Council Member Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Consideration of Minutes City Secretary recommended approval of the minutes of the July 18 and 19, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Wilbanks,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of September, 2011. APPROVED: *gfi2- William D. Tate Mayor ATTEST: Linda Huff City Secretary 5