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HomeMy WebLinkAbout2015-05-05 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MAY 5, 2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:00 p.m. Workshop — City Council Chambers 7:30 p.m. Regular Meeting - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: 7:00 p.m. - City Council Chambers 2. Briefing on Master Street Thoroughfare Plan. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION: Council Member Darlene Freed I a I a pie] 006 a CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with I MUM] MR the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. 4. Mayor Tate to present Grapevine Heritage Foundation's 2015 Preservation Advocacy Award Winners. 5. Vick and Jackie Cox, Chairpersons, to present Main Street Fest. il. Mayor Tate to present a proclamation for National Travel and Tourism Week. 7. DFW International Airport to present update on FAA NexGen. 8. Presentation of the Grapevine Public Safety Facility and Council to consider the Guaranteed Maximum Price from Manhattan Construction Company for the construction of the Grapevine Public Safety Facility, and take any necessary action. 9. Consider an Interlocal Cooperation Agreement with the North Central Texas Council of Governments for funds awarded by the Regional Transportation Council under the 2014 Incident Management Equipment Call for Projects; consider an ordinance appropriating funds from the unencumbered fund balance of the Grant Fund for the purchase of a forensic mapping system; and consider approval for the award of an informal request for quote for a forensic mapping system and technical support, and take any necessary action. CONSENTAGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10, Consider the mid -year appointment of Keith Spinden to the Convention a Visitors Bureau Board. Council Member Sharron Spencer recommen approval. I 1 1. Consider approval of a resolution authorizing the purchase of a stage system from Sico America Inc., a sole source supplier. Convention and Visitors Bureau Director recommends approval. i A I ZrAT M1 12. Consider award of RFB 426-2015 for annual contracts to BWI Companies, Harrell's, LLC., Helena Chemical Company, Innovative Turf Supply and Winfield Solutions, LLC. for horticultural chemicals and fertilizers. Golf Director and Parks and Recreation Director recommend approval. 13. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, Section 23-34, Turns Prohibited, to prohibit U-turns on eastbound State Highway 26 at Fairway Drive. Public Works Director recommends approval. 14. Consider the minutes of the April 21, 2015 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closeff to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. U3010111V9 If you plan to attend this public meeting and you have a disability that requires speci arrangements at the meeting, please contact the City Secretary's Office 817.410.3182 at least 24 hours in advance of the meeting. Reasonab accommodations will be made to assist your needs. I In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on May 1, 2015 by 5:00 p.m. \I STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of May, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:45 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:48 p.m. The closed session ended at 7:18 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. 05/05/15 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Item 2. Briefing on Master Street Thoroughfare Plan Public Works Director Stan Laster presented this item and answered Council's questions. Mr. Laster described the streets on the Thoroughfare Plan that have yet to be completed. Mr. Laster stated that staff would work on creating a preliminary list of projects and costs and will bring it to Council in July. Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Invocation Council Member Darlene Freed delivered the Invocation. Pledge of Allegiance Boy Scout Troop 563 posted the colors and led the Pledge of Allegiance. Item 3. Citizen Comments Debi Meek, 1025 Brownstone Drive, Grapevine, Texas read a note from Bruce Rider who was unable to attend the meeting due to health concerns. Ms. Meek asked everyone to reach out to Mr. Rider in any way they can. Sue Franks, 412 East Wall Street, Grapevine, Texas invited Council to a Senior Citizens Choir patriotic concert on May 21, 2015 at The REC of Grapevine. Mayor Tate announced that Council would hear item 7 next. Item 7. DFW International Airport to present update on FAA NexGen. Jim Crites, Executive Vice President of Operations at DFW International Airport updated Council on FAA NexGen which is a program that transformed how airspace was used to guide aircraft at the airport. Mr. Crites also described education initiatives called STEM Education for local students. Item 4. Mayor Tate to present Grapevine Heritage Foundation's 2015 Preservation Advocacy Award Winners. IN 05/05/15 Mayor Tate and Curtis Ratliff, Chairman of the Grapevine Heritage Foundation, presented the Grapevine Heritage Foundation's 2015 Preservation Advocacy Awards. The awards and 2015 recipients were: Advocacy Award to Marty Sabota for journalism promoting heritage events; Conservation Award to Bobby Flanagan for Nash Farm agriculture heritage; Grapevine Township Project to Evon & Michael Harris at 404 East Worth Street; Infill New Construction Award to Larry Marshall at 232 Austin Street; Sharing the Vision to Pam Price for "170 Years of Grapevine History" program; and Rehabilitation Project Award to Crystal Stom at 1213 Terrace Drive, Bellaire. Item 5. Vick and Jackie Cox, Chairpersons, to present Main Street Fest. Mr. and Mrs. Cox presented the 31St Annual Main Street Fest, A Craft Brew Experience, that will take place on May 15 — 17, 2015. Item 6. Mayor Tate to present a proclamation for National Travel and Tourism Week. Mayor Tate presented the proclamation to Convention and Visitors Bureau Executive Director P.W. McCallum. Item 8. Presentation of the Grapevine Public Safety Facility and Council to consider the Guaranteed Maximum Price from Manhattan Construction Company for the construction of the Grapevine Public Safety Facility, and take any necessary action. Hal Sargent from Brinkley Sargent Wigington presented this item to Council. The Guaranteed Maximum Price for the construction of the Grapevine Public Safety Facility is $33,831,549. The facility will consist of 105,000 square feet to house Municipal Court, the Police Department, the Fire Department and the Information Technology Department on seven acres located on Ira E. Woods Boulevard. The projected completion date of the project is February 2017. Motion was made to approve this item as presented. Motion: Freed Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Item 9. Consider an Interlocal Cooperation Agreement with the North Central Texas Council of Governments for funds awarded by the Regional Transportation Council under the 2014 Incident Management Equipment Call for Proiects; consider an ordinance appropriating funds from the unencumbered fund balance of the Grant Fund for the purchase of a forensic mapping system; and consider approval for the award of an 3 05/05/15 informal request for quote for a forensic mapping system and technical support, and take any necessary action. Police Chief Eddie Salame presented this item to Council. The Interlocal Cooperation Agreement allows for reimbursement of eligible costs of incident management equipment and/or technology awarded by the Regional Transportation Council in the amount not to exceed $32,262 as a result of the 2014 Incident Management Equipment Purchase Call for Projects. The appropriation of funds will be used to purchase the forensic mapping system. This expenditure will be reimbursed with the funds received from the grant. GeoShack received the award of an informal request for quote for a forensic mapping system and technical support. Motion was made to approve this item as presented. Motion: Freed Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 AN ORDINANCE OF OF THE CITO OF •A• ADOPTE BUDGET FOR THE FISCAL YEAR ENDING IN 201 PROVIDING FOR THE APPROPRIATION OF THE FUND DECLARING AN EMERGENCY AND PROVIDING A EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 10. Consider the mid -year appointment of Keith Spinden to the Convention and Visitors Bureau Board. Council Member Sharron Spencer recommended approval of the mid -year appointment. Keith Spinden replaced Lance Marrin as the new General Manager at the Grand Hyatt. The Grand Hyatt satisfies the CVB Board requirement for a representative from a hotel with less than 500 rooms. This term will expire in 2015. Motion was made to approve the consent agenda as presented. Motion: Spencer C! 05/05/15 Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Item 11. Consider approval of a resolution authorizing the purchase of a stage system from Sico America Inc., a sole source supplier. Convention and Visitors Bureau Director McCallum recommended approval of the purchase of the stage system. Staff is adding adjustable height stage risers to expand the capability of what can be hosted in the Concord I, II and III rooms where the stage is housed. This purchase is for the addition of pieces that will allow the stage to be bigger, and/or to lay out a runway for fashion shows hosted at the Convention Center. The new pieces will fit side by side with the original pieces. The total amount of the stage system will not exceed $24,074. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 RESOLUTION NO. 2015-029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A STAGE SYSTEM FROM A SOLE SOURCE VENDOR, SICO AMERICA INC., AND PROVIDING AN EFFECTIVE DATE Item 12. Consider award of RFB 426-2015 for annual contracts to BWI Companies Inc., Harrell's, LLC., Helena Chemical Company, Innovative Turf Supply and Winfield Solutions LLC. for horticultural chemicals and fertilizers Golf Director Russell Pulley and Parks and Recreation Director Kevin Mitchell recommended approval of the annual contracts for horticultural chemicals and fertilizers. The purpose of this contract is to establish fixed annual pricing for 74 various types of horticultural chemicals and fertilizers to be purchased on an as -needed basis for the Grapevine Golf Course and Parks and Recreation Department. The contracts are for an estimated annual amount of $150,000. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell 5 05/05/15 Nays: None Approved: 7-0 Item 13. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic Section 23-34 Turns Prohibited to prohibit U-turns on eastbound State Highway 26 at Fairway Drive. Public Works Director Laster recommended approval of the ordinance. In order to facilitate improved traffic flow, the following changes have been made to the Fairway Drive approach: • Provided separate left and right turn lanes • Installed a separate right turn signal head with a green arrow which is activated at the same time as the eastbound State Highway 26 left turn arrow • Increased the morning (AM peak) green time by 15 seconds The proposed ordinance prohibits U-turns from eastbound State Highway 26 in order to avoid conflicts with the new right turn arrow on Fairway Drive. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 ORDINANCE NO. 2015-023 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-34, TURNS PROHIBITED; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the minutes of the April 21, 2015 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: Spencer Second: O'Dell 0 05/05/15 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:29 pm. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of May, 2015. ATTEST: L2D � Tara Brooks City Secretary William D. Tate Mayor 0