HomeMy WebLinkAboutItem 03 - Roof Preventative MaintenanceITEM � _�
MEMO TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGERd44//
MEETING DATE: JANUARY 4, 2011
SUBJECT: APPROVAL OF A RESOLUTION TO ESTABLISH AN ANNUAL
CONTRACT FOR ROOF PREVENTATIVE MAINTENANCE
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT WITH
THE COOPERATIVE PURCHASING NETWORK
RECOMMENDATION:
City Council to consider a resolution to establish an annual preventative maintenance contract
with Weatherproofing Technologies, Inc. for preventative maintenance to City facility roofs
under the program as necessary. Expenditures under this contract will be limited to the
budgeted amount for this service.
FUNDING SOURCE:
Funds are available in accounts:
174 - 74004- 012 -000 Capital Replacement/Miscellaneous Projects /Roof Program
210- 43350- 340 -1 Lake Enterprise Fund /Building Maintenance /Golf Course
200 - 43350- 530 -2 Utility Enterprise Fund/ Billing and Collections/Water Treatment
200 - 43350 -531 -2 Utility Enterprise Fund/ Wastewater/Wastewater Treatment
BACKGROUND:
Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8,
Chapter 271, Subchapter F, Section 271.101 and Section 271.102.
This contract will be established under an interlocal agreement with the Cooperative
Purchasing Network (TCPN). Council approved participation in the cooperative on May 16,
2000.
TCPN has an established contract under contract number R4812 with Weatherproofing
Technologies, Inc. for preventative maintenance and roof repair. The current contract will
expire: on September 30, 2011 completing the fourth year of a possible five year contract term.
This contract provides a preventative maintenance program to extend the life of the roof
before a complete replacement is required. Roof services are completed on an as- needed
basis as determined by customer leak complaints. Without a comprehensive roof program,
replacement and repair decisions can be costly to the City. A comprehensive roof program is
December 28, 2010 (1:16PM)
designed to maximize the life of the roof, decrease repair expenses, and accurately forecast
capital needs for roof replacements.
The preventative maintenance program would include initial inspection and evaluation to
identify maintenance, repair or replacement requirements. The program includes a database
reporting system allowing City Staff to accurately forecast and budget for current and future
repair and replacement. needs.
Under the current TCPN contract, the cost of the preventative maintenance program is $0.08
per square foot or $24,685.60 /annually. This cost will include roof inspections and evaluations
to identify roof conditions and continue the current preventative maintenance program.
Staff recommends renewal of a contract to establish a preventative maintenance program for
City facility roofs with Weatherproofing Technologies, Inc. in the total annual amount of
$24;685.60
GR
December 28, 2010 (1:16PM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO PURCHASE
ROOF PREVENTIVE MAINTENANCE THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Cooperative Purchasing Network (TCPN) is a qualified purchasing
cooperative program as authorized by Section 271.102 of the Texas Local Government
Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Agreement
with The Cooperative Purchasing Network (TCPN) and wishes to utilize established
contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Cooperative Purchasing Network (TCPN) has established a
contract with Weatherproofing Technologies Inc, for roof preventive maintenance; and
WHEREAS, without a comprehensive roof program, replacement and repair
decisions can be costly to the City, and where a preventive maintenance program will
extend the life and maximize the life of the City Building's roofs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of roof preventive maintenance services from Weatherproofing Technologies Inc. for a
total cost of $24,685.60.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said equipment.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of January, 2011.
APPROVED-
ATTEST-
APPROVED AS TO FORM:
RES. NO. 2
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