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Home My WebLink AboutItem 15 - Minutes11/07/06 Council discussion ensued relative to concerns of taking away prime parking spaces from mall customers and the traffic congestion in the proposed car wash area. Discussion ensued relative to alternate locations for the car washing service. Staff stated that a specific site must be approved by the Council. Following discussion, Council Member Freed offered a motion to approve the second location near Last Call Neiman Marcus. The motion was seconded by Council Member Wilbanks and prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ORDINANCE NO. 2006-79 tf• Administrative Services Director Bill Gaither recommended approval of an ordinance authorizing the sale of up to $7,500,000.00 of General Obligation Refunding Bonds to lower the City's overall debt service requirements. In order to take advantage of optimum 4 11/07/06 conditions, the bond sale ordinance includes conditions for sale parameters that authorize the City Manager to execute sale documents if the parameters are met any time between now and December 31, 2006, at which time the authorization expires. Sale of these bonds will result in a total savings of approximately $1,386,000.00. Mayor Pro Tem Ware, seconded by Council Member Freed, offered a motion to approve the sale of the General Obligation Refunding Bonds, Series 2006. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer ORDINANCE NO. 2006-80 • . • . �• . • • • .. KIII . • 11 1, Deputy Director of Public Works Stan Laster recommended approval of a Developer's Agreement with Fairfield Grapevine Main L.P. for the joint public/private partnership with the NCTCOG for funding of the Fairfield on Main Street Grapevine Transit Oriented Development project. In April 2006, the Regional Transportation Council approved the City's applications and authorized $800,000.00 in funding to be matched by the local/private partner in the amount of $200,000.00. This is a reimbursement arrangement with the NCTCOG in that the local participants, City and Fairfield, must front the total cost and then be reimbursed upon completion of the project. The cost attributable to the improvements bordering the Fairfield site is $536,208.00, of which Fairfield's 20% is $107,242.00. The cost attributable to the balance of the improvements exclusive of the Fairfield site improvements is $463,792.00, of which the City's 20% is $92,758.00. Fairfield will provide to the City their share of the funds in advance of award of the design and construction contracts by the City. K, 11/07/06 Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve the Developer's Agreement as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolution Declaring Sale Source Provider Renfro Equipment Pan and Tilt Color Camera System Public Works Director requested approval of a resolution declaring Renfro Equipment and Supplies a sole source provider of a pan and tilt color camera system with a controller for the Utility Division in an amount not to exceed $27,663.00. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2006-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF AN OPTICAL ZOOM PAN AND TILT CAMERA SYSTEM; DETERMINING THAT THE CAMERA SYSTEM IS ONLY AVAILABLE FROM ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution Declaring__ Sole Source Provider ESRI Inc Geographic Information System Software Information Technology Director recommended approval of a resolution for the renewal of a maintenance agreement with ESRI, Inc. for all Geographic Information System Software in an amount not to exceed $21,795.89. 0 11/07/06 Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer RESOLUTION NO. 2006-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A GIS SOFTWARE MAINTENANCE AGREEMENT; DETERMINING THAT THE MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Authorize Purchase of Janitorial Services, Quality Environmental Services Public Works Director recommended approval of a resolution authorizing the purchase of janitorial services from Quality Environmental Services for City Buildings in the amount of $254,252.72. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF JANITORIAL SERVICES AS A PERSONAL SERVICE FROM QUALITY ENVIRONMENTAL SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution Authorize Purchase of SAN Network Information Technology Director recommended approval of a resolution authorizing the purchase of a SAN Network for the IT Department from The Harding Group in an amount not to exceed $87,612.00. 5 I t• Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer !� r .fir .. r • .. Item 8. Resolution, Declare Sole Source Paul E Allen Company Inc Trash Containers Parks & Recreation Director recommended approval of a resolution declaring Paul E. Allen Company, Inc. as the sole source provider for the purchase of trash containers for Main Street in an amount not to exceed $19,404.00. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer • • • 11 • ,' Item 9. Renew Bid 240-2005 Traffic Material and Supplies Annual Contract N. 11/07/06 Public Works Director recommended approval of the renewal of Bid 240-2005 Traffic Material and Supplies Annual Contract with Paradigm Traffic Systems; Vulcan, Inc.; Centerline Supply; 3M Company; Consolidated Traffic; Naztec, Inc.; Hall Signs; Flint Trading and Roadrunner Traffic. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the October 17, 2006 City Council meetings as published. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer 01 931 [01 InI-kpk' I & I a M Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to adjourn the meeting at 5:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Wilbanks, Johnson, Stewart & Freed Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of November, 2006. William D. Tate Mayor ,-") ATTEST: Linda Huff City Secretary