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HomeMy WebLinkAboutItem 14 - Microsoft Office ProPlusMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: MAY 19, 2015 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF MICROSOFT OFFICE PROPLUS ENTERPRISE LICENSES AND SOFTWARE MAINTENANCE 18-1 • �, • City Council to consider approval of a resolution for the purchase of Microsoft Office ProPlus enterprise licenses and software maintenance from SHI Government Solutions, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. FUNDING SOURCE: Funding for this purchase is currently available in account 325-44500-101-02 (Professional Services) in the amount not to exceed $85,800.00. This purchase will be made in accordance with a contract established with SHI Government Solutions, Inc. by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Purchases through this program are authorized under Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b). Bids were taken by the cooperative and a contract was awarded to SHI Government Solutions, Inc. The Purchasing and IT staff reviewed the contract for specification compliance and pricing and determined that the contract would provide the best service and pricing for meeting the needs of the City. This purchase request is for one year of Software Assurance (Microsoft's term for software maintenance) for 600 Microsoft Office licenses we already own, plus an additional 70 licenses of Microsoft Office. The additional 70 Office licenses includes three years of Software Assurance. This will collectively give us 670 Microsoft Office licenses with Software Assurance. Staff recommends approval. JJ/BS 5/13/2015 9:55:32 AM RESOLUTION NO. %W WD S OF7" OFF( c. E No Piot S .,. . •• , , - . . n i� WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to make purchases under a state contract therefore satisfying any state law requiring local governments to seek competitive bids for the purchase of the item; and WHEREAS, the State of Texas Department of Information Resources (DIR) Cooperative Contracts program is a qualified purchasing program; and WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR Cooperative Contracts Program through membership in the Program and wishes to utilize the contract meeting all State of Texas bidding requirements; and WHEREAS, the State of Texas DIR has an established contract No. DIR-SDD-2503 with SHI Government Solutions Inc. for IT Products and Related Services; and WHEREAS, the City has a need for Microsoft Office ProPlus enterprise additional licenses and ongoing software maintenance; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and the Open Meetings Act; and WHEREAS, the City Council hereby declares that the approval of this resolution is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 01 GRAPEVINE, TEXAS: E Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchazz Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said Microsoft product. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of May, 2015. FWAI a a lei - 0 RES. NO. 2