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Home My WebLink AboutItem 05 - DFW Connector Project LandscapeMEETING DATE: SUBJECT: RECOMMENDATION: HONORABLE MAYOR AND MEMBERS OF • BRUNO RUMBELOW, JULY 16, 2013 LANDSCAPE ARCHITECTURE SERVICES CONTRACT - CONNECTOR PROJECT City Council to consider awarding a Landscape Architecture contract to la terra studio in the amount of $89,000 plus 10% contingency for the design of six areas throughout the connector project and authorize staff to execute said contract and take any necessary action. FUNDING SOURCE: Funds are available from the Quality of Life Unencumbered Fund Balance due to the $700,000 saved in the State Highway 26 landscaping project. BACKGROUND INFORMATION: Several areas throughout the Connector corridor were not included in TXDOT's landscape plan for the project. These areas are highly visible and landscaping will enhance the look of Grapevine. The following areas are proposed for landscape design: Location 1 — CVS at W. Northwest Highway and E. SH 114 Frontage Road Location 2 — South of Ira E. Woods Avenue on east side of SH 114 Location 3 — South of Ira E. Woods Avenue on the west side of SH 114 Location 4 — Area east of Location 2 above that creates a "bowl" in front of Target Location 5 — William D. Tate Avenue at E. SH 114 Frontage Road- Classic Chevrolet corner Location 6 — Area west of Main Street between the westbound road and SH 114 Once TXDOT has approved the proposed six locations, the intent would be to budget the installation of landscaping and irrigation for these areas in multiple years. La terra has assembled a team of Pacheco Koch for civil engineering and Irri *Tech for irrigation design as sub - consultants on this project. All three firms are sub - consultants on the CAC expansion project headed by Barker, Rinker, Seacat. Having la terra prepare both designs will provide a seamless connection as well as be more cost effective. Staff recommends approval. 7/11/2013 (9:29:17 AM) la terra i 2109 commerce, dallas, tx 75201 :: 214.749.0333 :: www.laterrastodlo.com June 19th, 2013 Mr. Kevin Mitchell Re: Proposal for Professional Services DFW Connector Project — Landscape Enhancements Grapevine, Texas Agreement between Client and Landscape Architect Dear Mr. Mitchell: la terra studio, inc. is pleased to submit this proposal to provide Professional Services for the above referenced project. ARTICLE 1 -AGREEMENT This Agreement is made and entered into effect as of the 19th day of June, 2013. Between the Landscape Architect's CLIENT: City of Grapevine Parks and Recreation 501 Shady Brook Drive, Grapevine, TX 76051 and the LANDSCAPE ARCHITECT: la terra studio, inc. 2109 Commerce Street Dallas, Texas 75201 1.1 PROJECT TEAM: This proposal provides for the basic services of the project team listed below. The project team shall consist of the following: ■ la terra studio — Prime Consultant ■ Irri *Tech — Irrigation Design ■ Pacheco Koch — Civil Engineering ARTICLE 2 — BASIC SERVICES 2.1 The LANDSCAPE ARCHITECT shall prepare contract documents for construction associated with the implementation of landscape enhancements along the DFW Connector Project in Grapevine, Texas. 2.1.1 Data Gathering The Landscape Architect shall meet with the Client in an initial kickoff meeting to establish the goals and milestones for the project. The Landscape Architect will work with the City to obtain electronic base files. The City is responsible for providing Landscape Architect with data necessary to conduct schematic designs and construction documents. The Client will work with the Landscape Architect to obtain information pertaining to City and State requirements in reference to landscape and irrigation guidelines along TxDOT right -of -way. The following is a list of locations for landscape improvements included in the above reference project (also, see attached location indicators) Location 1 — CVS at W. Northwest Hwy and E Texasl 14 Frontage Road Location 2 — South of Ira E Woods Ave on the East side of Texasl 14 Location 3 — South of Ira E Woods Ave on the West side of Texas 114 Location 4 — Area east of location 2 above that creates a "bowl' across from Barbeques Galore Location 5 — William D. Tate Ave at E Texas 114 Frontage Road - Classic Chevrolet corner Location 6 —Area west of Main Street between the west -bound frontage road and State 114 2.1.2 Schematic Design The Landscape Architect shall visit the site to verify and inventory existing conditions, taking special note to vehicular circulation, adjacent landscapes, existing vegetation, views, and focal points. The Landscape Architect shall review the proposed road design to understand proposed road alignments and conditions, taking special note to vehicular circulation, curb cuts, turn lanes, and median widths. The Landscape Architect will apply landscape design principles that are compatible with other adjacent landscape projects. The Landscape Architect will develop concepts to present to City Staff. Upon City Staff selection of a concept, the Landscape Architect will proceed to finalize the selected concept into a final schematic design. The Landscape Architect will submit to the Owner a detailed Estimate of Probable Cost at the Schematic Design phase and the Landscape Architect will work with the City to derive at a budget for construction. The Landscape Architect shall prepare plans and sketches specifically addressing concepts for: -- Earth forms — Hardscape (containment edges) — Landscaping (with plant materials list) — Landscape irrigation system (schematics) The Landscape Architect will prepare plans in TxDOT format 2.1.3 Construction Documents Preparation of construction drawings in TxDOT format which shall include documenting landscape and irrigation enhancements for approximately $1,000,000 worth of construction activities: • Existing condition and removal plans; • Construction layout plans; • Site Plans • Traffic Control Plans (civil) • Erosion Control Plans /SWPPP (civil) • Grading plans; • Landscape plans; • Irrigation plans; o Details Submittal of construction documents for City review at the 60 %, 95% and Final completion. DFW Connector Project — Landscape Enhancements - Grapevine June 19th, 2013 �fea �, cr�r ,a.ra��r. Page 2 of 5 Preparation of updated opinion of probable construction cost which shall accompany the 60 %, 95% and Final submittals. Technical Specifications Bid Form Prepare Final Bidding Documents DELIVERABLES: • Opinion of Probable Cost • Construction Documents: 60 %, 95% and Final submittal - two (2) sets of 11'x17'half- -size and one(1) set of full size 22'x34" construction drawings and at the 95% and Final Submittal two (2) bound copies of the technical specifications and bid documents. • Bid Documents - One (1) set of reproducible drawings, one set of unbound technical specifications and bid proposal form, and one file of the construction documents in electronic format. Format for drawings shall be in PDF and Word format for specifications and bid documents. ARTICLE 3 - ADDITIONAL SERVICES 3.1 Additional Services The LANDSCAPE ARCHITECT may provide services beyond the BASIC SERVICES listed above upon written consent by the CLIENT. Additional services not currently included in the BASIC SERVICES fee proposal could include the following; • Services resulting from significant changes in the general scope, extent, or character of the project or scope of work, and revising previously accepted studies, reports, design documents, or contract documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes, or orders enacted subsequent to the preparation of such studies, reports, or documents, or are due to any other causes beyond the Landscape Architect. • Architectural /Engineering design activities, environmental services, field surveying, or other services not associated with the general oversight and management of the project. • Preparation of Record Drawings • Bidding Assistance Assist the City with the bidding process Answer contractor questions Attend a pre -bid conference Issue Addendum • Construction Observation Provide periodic observation during construction. Review Submittals Participate in a Punch -List site visit and issue report Participate in Final Inspection and issue report Review and approve pay applications Participate in an "End -of- year" warranty site visit Review and approve mock -ups • Project Filing, Plan Review and Post Construction Inspection in compliance with the Texas Department of Licensing and Regulation or an Independent Contract Provider (RAS, Registered DFW Connector Project — Landscape Enhancements - Grapevine June 19th, 2013 „ w,v e +<r. cit -w � ,, �;�, Page 3 of 5 Accessibility Specialist) for Texas Accessibility Standards. LANDSCAPE ARCHITECT shall revise the construction documents accordingly as part of the basic services during the plan review process. (Additional Service Fee of $1,500) • Printing and distribution of construction documents. • Utility Mapping beyond DIGTESS information and visible utilities. • Right -of -Way delineation for dedication. • Wetland Determination & 404 Permitting. ARTICLE 4 - COMPENSATION AND PAYMENTS 4.1 The CLIENT agrees to pay the LANDSCAPE ARCHITECT for the BASIC SERVICES listed above, a lump sum fee of: $89,000.00 — Eighty Nine Thousand Dollars. The project will be invoiced as a percentage complete of the items mentioned below: Information Gathering $ 2,500.00 Schematic Design $ 25,000.00 Construction Documents $ 47,000.00 Sub Consultants a. Irrigation Design $8,500.00 b. Civil Engineering $6,000.00 Sub -total Sub - Consultants: $ 14,500.00 Total $ 89,000.00 4.2 ADDITIONAL SERVICES shall be provided on an hourly basis with a mutually agreed "not to exceed amount ". Hourly rates for Additional Services are as follows: Principal / Registered Landscape Architect $ 155.00 / hour Intern Landscape Architect $ 75.00 / hour CADD Technician $ 60.00 / hour Administrative $ 40.00 / hour 4.3 Reimbursable expenses such as postage, handling of documents, printing, and courier service are will be billed at cost. 4.4 The LANDSCAPE ARCHITECT shall bill the CLIENT on the monthly based on the percentage of services completed during the 30 days prior. Payments are due to LANDSCAPE ARCHITECT upon receipt of invoice. 4.5 The anticipated completion date for this project is August 1St, 2013. LANDSCAPE ARCHITECT will work diligently to meet the before mentioned completion date. Circumstances outside the control of the LANDSCAPE ARCHITECT may cause delay and the LANDSCAPE ARCHITECT will communicate with the CITY any anticipated delays and adjust the completion date accordingly. ARTICLE 5 - MISCELLANEOUS PROVISIONS 5.1 This Agreement is governed by the law of the LANDSCAPE ARCHITECT'S principal place of business. 5.2 This Agreement is the entire and integrated agreement between the CLIENT and LANDSCAPE ARCHITECT. It supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend this Agreement, only by a written instrument signed by both CLIENT and LANDSCAPE ARCHITECT. 5.3 WARRANTY DISCLAIMER: Any language, term or condition of this agreement to the contrary notwithstanding, the LANDSCAPE ARCHITECT makes no expressed or implied warranties of merchantability or fitness for any purpose regarding the LANDSCAPE ARCHITECT'S service, which warranties are expressly disclaimed. 5.4 INDEPENDENT CONTRACTOR: The CLIENT and LANDSCAPE ARCHITECT understand, acknowledge, DFW Connector Project — Landscape Enhancements - Grapevine June 19th, 2013 kiivuZrA e, t1'r` r7tc :t ;., f Page 4 of 5 and agree that the LANDSCAPE ARCHITECT shall be acting as an independent contractor at all times during the performance of this agreement and no provision or obligation expressed or implied in this agreement shall create an employment, agency or fiduciary agreement. 5.5 THIRD PARTY BENEFICIARY DISCLAIMER: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or LANDSCAPE ARCHITECT. 5.6 Neither the CLIENT nor LANDSCAPE ARCHITECT shall assign this Agreement without the written consent of the other. 5.7 This Agreement shall be signed and returned to the LANDSCAPE ARCHITECT prior to the commencement of services. 5.8 This Agreement is entered into effect as of the day and year first written above. ARTICLE 6 - STATEMENT OF JURISDICTION 6.1 The Texas Board of Architectural Examiners (TBAE) has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects in Texas. a' TBAE .. TEXAS Board of P.O. Box 12337 Austin, TX 78711 -2337 Architectural Examiners (512) 305 —9000 r' Arch4wu - I cr A f http: / /www.tbae.state.tx.us /active /home.html ARTICLE 7 — SUMMARY 7.1 is terra studio, inc. is pleased to submit this proposal to you for Professional Services. We appreciate your consideration and are excited about the opportunity to work together. if you have any questions or need additional information, please feel free to contact us. We look forward to the successful completion of this project. 7.2 By executing this Agreement, the LANDSCAPE ARCHITECT and CLIENT agree and accept the terms above. Signature' Name: Michael Black, ASLA Title: CEO Date: June 19th, 2013 CLIENT City of Grapevine Signature: Name: Title: Date: DFW Connector Project — Landscape Enhancements - Grapevine June 19th, 2013 r a<r a ,_ e c, xr,, r >rPrr. Page 5 of 5