HomeMy WebLinkAboutItem 09 - Plants and TreesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 16, 2013
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT RFB 341-
2010 FOR THE PURCHASE OF PLANTS AND TREES
RECOMMENDATION:
City Council to consider approval to renew an annual contract RFB 341 -2010 for the
purchase of plants and trees with Southwest Wholesale Nursery and Unique
Landscaping, Inc., and not renew the contracts with Cole Construction and Fannin Tree
Farm, LTD.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department in an
estimated amount of $50,000.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). Notice to bidders was published in the
Fort Worth Star Telegram on May 27, 2010 and June 3, 2010. The bid was opened on
June 11, 2011.
The purpose of this bid is to establish fixed annual pricing for the purchase of plants and
trees on an as- needed basis. This contract has allowed the Parks and Recreation
Department staff to continue to increase their reforestation projects to beautify the city.
This effort has allowed the City of Grapevine to be honored as a Tree City USA city for
over 25 years. If approved, this will be for the third annual renewal of the four optional,
one -year renewals available.
Based on the evaluation of the bid by Purchasing and the Parks and Recreation
Department, it was determined that the award be made to each vendor for the items
they submitted bids on. Southwest Wholesale Nursery and Unique Landscaping, Inc.,
have agreed to renew with no increase in pricing. The contracts with Cole Construction
Inc., and Fannin Tree Farm LTD., are not being renewed due to lack of purchases made
for the items they bid and price increases.
4:23:45 PM 7/10/2013
Southwest Wholesale Nursery, and Unique Landscaping Inc. has provided these
services to the City in the past with successful results.
Staff recommends approval.
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4:23:45 PM 7/10/2013