HomeMy WebLinkAboutItem 13 - VehiclesPurchase of various vehicles
Sam Pack's Five Star Ford
Baby Jack Auto Group
Caldwell Country Chevrolet
LIST OF VEHICLES
*Two of the Crown Victoria's are replacement vehicle's (replaces units 9212 and 9234) and
two are new units added to the fleet as approved for purchase in this fiscal year's budget.
**The suburban includes an additional $13,200.00 approved for upgrades and equipment that
was not in the original budget.
'`OTE:
lee the following replacement summary sheets for description, age, mileage, repair and
maintenance costs of the vehicles to be replaced.
July 11, 2007 (10:10AM)
Approved
Qty.
Purchase Description
Unit Cost
Total Cost
Budget
4 Ea
2007 Crown Victoria Police
Interceptor Package
$23,977.00
$95,908.00*
$112,000.00
1 Ea
2007 Ford F-150 Regular Cab
$15,069.00
$15,069.00
$ 17,500.00
1 Ea
2007 Ford F150 Super Crew V8
$19,721.00
$19,721.00
$ 22,000.00
1 Ea
2008 Chevy 3/ Ton Suburban
$47,000.00
$47.000.00**
$ 33.800.00
$144,777.00
$185,300.00
*Two of the Crown Victoria's are replacement vehicle's (replaces units 9212 and 9234) and
two are new units added to the fleet as approved for purchase in this fiscal year's budget.
**The suburban includes an additional $13,200.00 approved for upgrades and equipment that
was not in the original budget.
'`OTE:
lee the following replacement summary sheets for description, age, mileage, repair and
maintenance costs of the vehicles to be replaced.
July 11, 2007 (10:10AM)
210-3 Fire Operations
Replacement FY 06-07
Replacement Unit:
I0CM4 ------ Chevrolet Caprice
Unit IOCM4
1994 Chevrolet Caprice
Miles: 86000
Vehicle Purchase Price: $15,000
Acquired: 01/31/1994
Age: 13 yrs. 4 mos.
Lifetime Repair cost: $8,865.00
Lifetime Total Maintenance: $10,285.00
Maintenance cost = 67% of purchase price
Budgeted FY 06-07 $22,000.00 for replacement of Caprice
Unit meets replacement criteria being time in service at time of replacement and Life
Cycle Cost Analysis. This unit also meets replacement under Special Circumstances as
being impractical with reason being the Fire Dept. Chief states sedan does not provide the
room for equipment and personnel needed as a station command vehicle.
Nate: Proposed replacement is a 2007 or 2008, '/2 Ton Extended Cab Pickup Truck
530-1 Water DistributiGn.
Replacement FY 06-07
Replacement Unit:
30201------ Ford F150
Unit 30201
2001 Ford F150 Pickup
Miles: 119000
Vehicle Purchase Price: $24,000
Acquired: 07/20/2001
Age: 5 yrs. 10 mos.
Lifetime Repair cost: $ 13,204.00
Lifetime Total Maintenance: $15,895.00
Maintenance cost = 66% of purchase price
Budgeted FY 06-07 $17,500.00 for replacement of 1/2 Ton Ford Pickup
Unit meets replacement criteria being mileage at time of replacement and Life Cycle Cost
Analysis.
Note: Mileage will reach 125000 in approximately four months. Maintenance cost
escalating and problems with propane conversion engine passing State Inspection.
209-2 Police Operations
Replacement FY 06-07
Replacement Unit:
09212 ------ Crown Victoria
Unit 09212
2002 Ford Crown Victoria Police Interceptor
Miles: 86564
Vehicle Purchase Price: $20,940.00
Acquired: 03/08/2002
Age: 5 yrs. 2 mos.
Lifetime Repair cost: $8,476.00
Lifetime Total Maintenance: $11,285.00
Maintenance cost = 51 % of purchase price
Budgeted FY 06-07 $28,000.00 for replacement of Crown Victoria
Unit meets replacement criteria being time in service, mileage and Life Cycle Cost
Analysis.
Note: The $28,000.00 budgeted includes vehicle and lights/graphics/Barriers up -fitting.
0' Operations
Replacement Unit:
09234 ------ Crown Victoria
Unit 09234
2004 Ford Crown Victoria Police Interceptor
Miles: 92500 t
Vehicle Purchase Price: $21,768.00
Acquired: 03/23/2004
Age: 3 yrs. 2 mos.
Lifetime Repair cost: $6,205.00
Lifetime Total Maintenance: $7,560.00
Maintenance cost = 51 % of purchase price
Budgeted FY 06-07 $28,000.00 for replacement of Crown Victoria
Unit meets replacement criteria being mileage and Life Cycle Cost Analysis,
Note: The $28,000.00 budgeted includes vehicle and lights/graphics/Barriers up -fitting.
* Unit has been pulled from front line service and serves as a Citizen on Patrol Vehicle
Unit 09CN4 leaving a vacant patrol unit needing replaced.
209-2 Police Operations
Replacement Unit:
09UT2 ------ Dodge
Unit 09UT2
1992 Dodge 3/4Ton Pickup Truck
Miles: 27800
Vehicle Purchase Price: $13,167.00
Acquired: 04/13/1992
Age: 15 yrs. I mo.
Lifetime Repair cost: $5,560.00
Lifetime Total Maintenance: $6,518.00
Maintenance cost = 50% of purchase price
Budgeted FY 06-07 $33,800.00 for replacement of 3/4 Ton Dodge Truck
Unit meets replacement criteria being time in service and Life Cycle Cost Analysis.
Note: Changes in upgrade has been requested for a Suburban with an extend -a -bed, with
lighting package and up grades for command vehicle. Upgrade cost $47,000.00 at a
zn
$13,200.00 increase of budgeted funds.
Ut�vct-s
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO PURCHASE
FLEET VEHICLES THROUGH ESTABLISHED INTERLOCAL
AGREEMENTS AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Government Code, Chapter 791, Sub
Chapter B, 791.011 (A) (1) to enter into a cooperative purchasing program agreement with
other qualified entities in the State of Texas; and
WHEREAS, the State Building and Procurement Commission and Tarrant County
Texas are qualified purchasing cooperative programs as authorized by Texas Government
Code, Chapter 791, Sub Chapter B, 791.011 (A) (1); and
WHEREAS, the City of Grapevine, Texas, has established Interlocal Agreements
with the State Building and Procurement Commission and Tarrant County Texas and
wishes to utilize established contracts meeting all State of Texas bidding requirements;
and
WHEREAS, the State Building and Procurement Commission and Tarrant County
Texas have established contracts with Sam Packs Five Star Ford and Baby Jack Auto
Group, dba Caldwell Country Chevrolet for the vehicles and at the pricing as listed in the
attached list of vehicles and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of the vehicles from Sam Packs Five Star Ford and Baby Jack Auto Group, dba Caldwell
Country Chevrolet for a total cost not to exceed $144,777.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said vehicles.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of July, 2007.
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2