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HomeMy WebLinkAbout2022-02-01 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 1, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, 121 East Northwest Highway, 200 West Worth Street, and 120 East Worth Street, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Leon Leal 3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 86 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may City Council February 1, 2022 Page 2 address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present a proclamation recognizing February as Boy Scouts of America month. PUBLIC HEARINGS 6. City Council to conduct a public hearing relative to the adoption of the Youth Programs Standards of Care. NEW BUSINESS 7. Consider Ordinance No. 2022-006 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider Resolution No. 2022-001 calling the 2022 City Officers Election to be held on Saturday, May 7, 2022, designating the polling place and, if necessary, a run-off election to be held on June 18, 2022. City Secretary recommends approval. 9. Consider a Special Event Permit application submitted by Fellowship Church located at 2450 North State Highway 121 for private fireworks display to be held on February 11, 2022. Fire Chief recommends approval. 10. Consider a sole source purchase of solar lights at the Oak Grove parking lot from Firstlight Technologies. Parks and Recreation Director recommends approval. 11. Consider an appointment to the Animal Shelter Advisory Committee to fill a vacancy. Police Chief recommends approval. 12. Consider the renewal of an annual contract for dedicated server hosting with BIS Consulting. Public Works Director recommends approval. City Council February 1, 2022 Page 3 13. Consider the annual renewal of project management software from ProjectMates and Ordinance No. 2022-007 to appropriate the funds. Public Works Director recommends approval. 14. for the award of an informal request for a quote for the purchase of a progressive cavity pump from Hartwell Environmental Corporation. Public Works Director recommends approval. 15. Consider an engineering contract for the design of the 2022 Grapevine Golf Course Waterline Extension to Kimley Horn and Associates, Inc., and Ordinance No. 2022-008 to appropriate the funds. 16. Consider the minutes of the January 18, 2022 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on January 28, 2022 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of February, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Shawna Barnes Business Process Manager Call to Order Mayor Tate called the meeting to order at 7:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, 121 East Northwest Highway, 200 West Worth Street, and 120 East Worth Street, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:01 p.m. The closed session ended at 7:23 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow requested Council approve the parking lot lease agreements with Gregory Investments and KC Kingdom Perspective, LLC and to authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion was made to approve the parking lot lease agreements with Gregory Investments and KC Kingdom Perspective, LLC and to authorize the City Manager to execute same and all other associated documents and to take all other necessary action. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation Council Member Leon Leal gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 86 Posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments No one spoke during citizen comments. PRESENTATIONS Item 5. Mayor Tate to present a proclamation recognizing February as Scouts of America month. Mayor Tate presented the proclamation to Head Executive Scout Leader of the Longhorn Council, Wendy Shaw who thanked Council for the proclamation and its support of scouting. Council did not take any action on this item. City Council February 1, 2022 Page 2 PUBLIC HEARINGS Item 6. City Council to conduct a public hearing relative to the adoption of the Youth Programs Standards of Care. Parks and Recreation Director Kevin Mitchell presented this item in conjunction with item 7. The youth standards of care are required by the Texas Department of Family and Protective Services for exempt status for daycare licensing. These standards provide basic child care regulations for day camp activities operated by the City of Grapevine. Director Mitchell answered questions from Council. No one spoke during the public hearing. Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 NEW BUSINESS Item 7. Consider Ordinance No. 2022-006 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care and take any necessary action. Parks and Recreation Director Mitchell presented this item as part of the presentation on item 6. Motion was made to approve Ordinance No. 2022-006 amending the Code of Ordinances Chapter 16 Parks and Recreation Section 16-19 by adopting the Youth Programs Standards of Care. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING SECTION 16-19, ADOPTING THE YOUTH PROGRAMS STANDARDS OF CARE, City Council February 1, 2022 Page 3 CITY OF GRAPEVINE, TEXAS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider Resolution No. 2022-001 calling the 2022 City Officers Election to be held on Saturday, May 7, 2022, designating the polling place and, if necessary, a run-off election to be held on June 18, 2022. City Secretary Tara Brooks recommended approval of the resolution calling a City election to be held on May 7, 2022 to elect City Council, Place 3 and City Council, Place 4. The early voting polling place will be The REC of Grapevine as well as any polling place within Tarrant County. On election day, Tarrant County will have Vote Centers throughout the County, with The REC of Grapevine being one location. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2022-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, CALLING FOR THE 2022 GENERAL ELECTION OF OFFICERS TO BE HELD ON MAY 7, 2022; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 9. Consider a Special Event Permit application submitted by Fellowship Church located at 2450 North State Highway 121 for private fireworks display to be held on February 11, 2022. City Council February 1, 2022 Page 4 Fire Chief Darrell Brown recommended approval of the Special Event Permit for a fireworks display to be held on February 11, 2022 at 9:30 p.m. at 2450 North State Highway 121. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider a sole source purchase of solar lights at the Oak Grove parking lot from Firstlight Technologies. Parks and Recreation Director Mitchell recommended approval of the sole source purchase of parking lot solar lights for an amount not to exceed $53,158. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider an appointment to the Animal Shelter Advisory Committee to fill a vacancy. Police Chief Mike Hamlin recommended approval of the appointment of Assistant Chief Tim Hall to the Municipal Officer position on the Animal Shelter Advisory Committee to a term to expire later this year. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for dedicated server hosting with BIS Consulting. Public Works Director Bryan Beck recommended approval of the annual contract for server hosting for the Public Works Department’s ArcGIS Server and Cartograph OMS web applications and databases for an amount not to exceed $16,800. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council February 1, 2022 Page 5 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the annual renewal of project management software from ProjectMates and Ordinance No. 2022-007 to appropriate the funds. Public Works Director Beck recommended approval of the renewal of the project management software for an amount of $49,036.91 and an ordinance to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $49,036.91 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider the award of an informal request for quote for the purchase of a progressive cavity pump from Hartwell Environmental Corporation. Public Works Director Beck recommended approval of the award of an informal request for quote for the purchase of a progressive cavity pump in an amount not to exceed $30,550. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider an engineering contract for the design of the 2022 Grapevine Golf Course Waterline Extension to Kimley Horn and Associates, Inc., and Ordinance No. 2022-008 to appropriate the funds. Public Works Director Beck recommended approval of the engineering design contract for the 2022 Grapevine Golf Course Waterline Extension project in an estimated amount City Council February 1, 2022 Page 6 of $221,100 and an ordinance to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $221,100.00 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the minutes of the January 18, 2022 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:43 p.m. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of February, 2022. APPROVED: ___________________________ William D. Tate Mayor City Council February 1, 2022 Page 7 ATTEST: ___________________________ Tara Brooks City Secretary City Council February 1, 2022 Page 8