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HomeMy WebLinkAboutItem 10 - Interlocal Purchasing AgreementITEM # -10 MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: MARCH 15, 2011 SUBJECT: APPROVAL OF A RESOLUTION TO ESTABLISH AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF NORTH RICHLAND HILLS, TEXAS. RECOMMENDATION: City Council to consider approval of a resolution authorizing an Interlocal Purchasing Agreement with the City of North Richland Hills, Texas. This agreement would allow the City of Grapevine and the City of North Richland Hills, Texas to purchase various goods and services commonly utilized by both entities. FUNDING SOURCE: No funding source would be necessary for this agreement. This request is for approval of a cooperative purchasing agreement between the City of North Richland Hills, Texas and the City of Grapevine in order to participate in various contracts established by both agencies. The City is authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and agreements for the performance of governmental functions and services. Because the City of North Richland Hills, Texas and the City of Grapevine purchase common goods and services, establishing a cooperative purchasing agreement between the two agencies will reduce administrative costs and increase savings for both agencies. Staff recommends approval of a resolution to establish the interlocal agreement between the City of North Richland Hills, Texas and the City of Grapevine to participate in various contracts established by both agencies. The interlocal purchasing agreement is attached for review. GR March 3, 2011 (2:46PM) INTERLOCAL AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND CITY OF GRAPEVINE This Agreement made and entered into by and between the City of North Richland Hills, hereinafter referred to as "NRH", and the City of Grapevine, hereinafter referred to as "City of Grapevine ". Pursuant to the authority granted by the Texas Interlocal Cooperation Act {Article 4413 (32c) Vernon's Annotated Texas Statutes} providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: NRH and City of Grapevine desire to enter into an Agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Specifications for said items should be determined in cooperation with the final approval of the entity processing the bid. The responsibility of each entity shall be as follows: NORTH RICHLAND HILLS NRH shall be allowed to purchase goods and services from vendors who have been selected by City of Grapevine through the competitive bidding process. NRH will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. NRH shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. NRH shall give a 30 -day written notification to all participating agencies of any change or cancellation of participation. 4. The Purchasing Agent, shall be designated as the official representative to act for NRH all matters relating to this cooperative purchasing agreement. City of Grapevine City of Grapevine shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process of NRH. City of Grapevine will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. City of Grapevine shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. City of Grapevine shall give a 30 -day written notification to a participating agency of any change or cancellation of participation. 4. , shall be designated as the official representative to act for City of Grapevine in all matters relating to this cooperative purchasing agreement. This Agreement shall take effect upon execution by the signatories and shall be in effect from date of execution until terminated by either party with thirty (30) written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers. CITY OF NORTH RICHLAND HILLS CITY OF GRAPEVINE BY: BY: City Manager DATE: ATTEST: City Secretary APPROVED AS TO FORM: Attorney for the City TITLE DATE: ATTEST: TITLE: APPROVED AS TO FORM: , �� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF NORTH RICHLAND HILLS, TEXAS AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Section 271.102 to enter into Interlocal purchasing agreements with other qualified entities in the State of Texas; and WHEREAS, the City of North Richland Hills, Texas is a qualified entity as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS, the City of Grapevine, Texas, has requested to enter into an Interlocal Purchasing Agreement with the City of North Richland Hills, Texas and participate in contracts established by the City of North Richland Hills, Texas NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Manager, or his designee, is authorized to take all steps necessary to consummate an interlocal purchasing agreement with the City of North Richland Hills, Texas. Section 3. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of March, 2011. �l APPROVED: ATTEST: APPROVED AS TO FORM: RES. NO.