HomeMy WebLinkAboutRES 2006-058 RESOLUTION NO. 2006-58
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS RATIFYING AUTHORIZATION TO
ENTER INTO A JOINT ELECTION AGREEMENT WITH
TARRANT COUNTY RELATIVE TO HOLDING A 4B SALES
AND USE TAX ELECTION AND A CRIME CONTROL AND
PREVENTION DISTRICT ELECTION ON NOVEMBER 7,
2006; TAKING ALL OTHER NECESSARY ACTIONS;
PROVIDING SPECIFIC INSTRUCTIONS FOR THE
CONDUCTING OF SAID ELECTION; REPEALING
INCONSISTENT RESOLUTIONS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, Section 41.001 of the Texas Election Code provides for the holding of
special City elections on the first Tuesday after the first Monday in November; and
WHEREAS, the City of Grapevine ("City") desires to conform its practices with
State law; and
WHEREAS, the City as well as other cities and school districts ("political
subdivisions")will hold special elections on November 7, 2006; and
WHEREAS, it is desirable for voter convenience and to reduce the overall cost to
each entity that said elections be held jointly with those political subdivisions in Tarrant
County conducting an election on November 7, 2006; and
WHEREAS, in order that the joint election be organized properly, the political
subdivisions in Tarrant County must select the Tarrant County Election Administrator to
conduct and coordinate this joint election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine ratifies and
authorizes the Joint Election Agreement with Tarrant County for the 4B Sales and Use
Tax Election and the Crime Control and Prevention Election.
Section 3. That the City hold a special election jointly with Tarrant County on
November 7, 2006 in accordance with Section 271.002, Texas Election Code.
Section 4. That said election will be conducted jointly pursuant to the terms of the
agreement attached as Exhibit "A", being made part of this resolution.
Section 5. This resolution shall repeal every prior resolution in conflict herewith,
but only insofar as the portion of such resolution shall be in conflict and as to all other
sections of resolutions not in direct conflict herewith, this resolution shall be and is hereby
made cumulative.
Section 6. The Mayor shall issue all necessary orders, writs and notices for said
election and the returns of said election shall be made to the City Council immediately
after the close of the polls and the completion of the counting of the ballots.
Section 7. That this resolution shall be effective from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of September 2006.
APPROVED:
William D. Tate
Mayor
ATTEST:
I 'a'n`'
Linda Huff //
City Secretary
APPROVED AS TO FORM:
Matthew Boyle
City Attorney
me
RES. NO. 2006-58 2
EXHIBIT "A" TO RES. NO. 2006-58
Page 1 of 9
JOINT ELECTION AGREEMENT
FOR TARRANT COUNTY AND CITY OF GRAPEVINE
NOVEMBER 7, 2006
THIS AGREEMENT is made and entered into this day of
, 2006, by and between the COUNTY OF TARRANT, acting by
and through the TARRANT COUNTY ELECTIONS ADMINISTRATOR ( hereinafter
referred to as "COUNTY") and the CITY OF GRAPEVINE, TEXAS, acting by and
through its Mayor or his/her designee (hereinafter referred to as "ENTITY").
WHEREAS, the County of Tarrant will conduct a General and Special
Election and the City of Grapevine will conduct a 4B Sales and Use Tax Election
and Crime Control and Prevention District Election on November 7, 2006; and
WHEREAS, it is desirable for voter convenience and to reduce the overall
cost to each entity that said elections be held jointly on November 7, 2006; and
WHEREAS, the City of Grapevine has determined that Tarrant County's
designated polling places located within the boundary of the election precinct
adequately and conveniently serves the Tarrant County voters and will facilitate
the orderly conduct of the election within Tarrant County; and
WHEREAS, the City of Grapevine desires to select the Tarrant County
Elections Administrator to conduct and coordinate this Joint Election for the
Tarrant County voters; NOW THEREFORE,
FOR AND IN CONSIDERATION of the mutual project referenced herein, the
parties hereto agree to hold an election jointly on November 7, 2006, from 7:00
a.m. until 7:00 p.m., in accordance with Section 271.002, Texas Election Code,
and that said election be conducted jointly pursuant to the terms of this
Agreement.
I. AGREEMENT
GENERAL TERMS:
1 .01 On Tuesday, November 7, 2006, the election shall be held from 7:00 AM until
7:00 PM, that day.
1.02 Each political subdivision participating in the election on November 7, 2006, shall
have and use the same election officials, supplies, ballots, and voting equipment
(Optical Scan for mail and Election Day, and DRE equipment for Early Voting by
personal appearance and Election Day).
9/6/200610:44 AM 1
EXHIBIT "A" TO RES. NO. 2006-58
Page 2 of 9
II. TARRANT COUNTY
2.01 The County agrees to coordinate, supervise, and conduct the Joint Election,
pursuant to the provisions of the Texas Election Code unless specifically
provided otherwise in this Agreement.
2.02 The Elections Administrator shall perform the following duties:
a. Designate voting locations and contact the owners or custodians of
public (or if unavailable, private) buildings and arrange for their use.
Such voting locations shall be furnished to the Entity as soon as possible.
b. Appoint, notify, and train the presiding judges and alternate judges. The
names and addresses of each judge and alternate judge shall be
furnished to the Entity at a later date.
c. Compensate election judges and clerks. Each election judge will receive
$8.00 per hour and each clerk will receive $7.50 per hour (for a maximum
of 14 hours). The election judge will receive an additional $25.00 for each
Entity for picking up election supplies prior to Election Day and delivering
election returns and supplies to a designated location after the polls close.
d. Procure, prepare, and distribute supplies and DRE equipment for Early
Voting by personal appearance.
e. Procure, prepare, and distribute Election Day supplies and equipment,
including ballots and DRE equipment.
f. Procure, prepare, and distribute tables and chairs, as needed, and
transport equipment to and from the polling places.
g. Procure and deliver to polling places all voting equipment.
h. Rent, if necessary, voting locations.
Provide lists of registered voters to the election judges.
j. Preparation of programs and test materials for tabulation of the ballots
to be used with electronic voting equipment in accordance with the
provisions of the Texas Election Code and of this Agreement.
k. Publish notice of the date, time, and place of the testing of the electronic
tabulation equipment and conduct such testing.
9/6/200610:44 AM 2
EXHIBIT "A" TO RES. NO. 2006-58
Page 3 of 9
I. Supervise the handling and disposition of election returns, tabulate
unofficial returns, and assist in preparing the tabulation for the official
canvass for each Entity.
m. Prepare the unofficial canvass report after all precincts have been counted
and deliver a copy of the unofficial canvass to the Entity.
n. Serve as custodian of election records and store election records as
provided by law for a period of 22 months.
o. Conduct the manual count.
p. Provide maps and other reference guides to the Entity.
III. EARLY VOTING
3.01 Early Voting By Mail:
a. The County Elections Administrator shall receive the Early Voting ballot
requests by mail.
b. The Entity or designee shall forward any requests for mail applications to
the Elections Administrator.
c. The County shall be responsible for all preparation of mail ballots including
mailing ballot to voter.
3.02 Early Voting by Personal Appearance
a. Steve Raborn shall serve as Early Voting Clerk for the Election and other
clerks shall be appointed as needed.
b. Early Voting by personal appearance shall be conducted at the locations
listed on Exhibit B. All eligible voters in Tarrant County may vote early at
any early voting location.
c. Early Voting by personal appearance will begin on October 23, 2006, and
will end on November 3, 2006.
9/6/200610:44 AM 3
EXHIBIT "A" TO RES. NO. 2006-58
Page 4 of 9
d. Extended hours for early voting shall take place at all early voting
locations on Saturday, October 28 from 7:00 AM to 7:00 PM, Sunday,
October 29 from 11:00 AM to 4:00 PM, and October 30 — November 3,
Monday through Friday from 7:00 AM to 7:00 PM. Additional temporary
branch Early Voting locations will be available according to the schedule.
3.03 The Early Voting Ballot Board Judge for Tarrant County shall be Jeanne Lyon.
The Early Voting Ballot Board's duties will include:
(1) Serve as Signature Verification Committee
(2) Prepare the mail ballots for tabulating
(3) Review and qualify the provisional ballots for counting
(4) Convene to count provisional ballots and late ballots from out of the
country. (7th day or earlier after Election Day)
IV. CITY OF GRAPEVINE
The Entity shall have the following responsibilities in conducting this Joint Election on
November 7, 2006;
4.01 Prepare any election orders, resolutions, notices, and other pertinent documents
for adoption or execution by the appropriate officer; and take all actions required
by law for calling the election, handling contests, canvassing the returns, and
declaring the results of the election.
4.02 Prepare and publish in the official newspaper, or post all required election notices
of the election.
4.03 Deliver to the Elections Administrator the official wording, including Spanish
translation, to be printed on the ballot.
4.04 Approve final ballot wording for content, form, and spelling.
4.05 Prepare and submit to the U.S. Department of Justice, under Section 5 of the
Voting Rights Act of 1965, the required submission on voting changes with
respect to the election.
4.06 Canvass the official results between the 8TH and 11th day following the election.
9/6/200610:44 AM 4
EXHIBIT "A" TO RES. NO. 2006-58
Page 5 of 9
V. PAYMENT FOR SERVICES
5.01 In consideration for the services and expenses provided, the County is
conducting the Joint Election for a cost of$3,828.00 to the City, 75% of the
estimated cost of an election in the City of Grapevine.
5.02 Should a recount be required, those costs associated with the recount, if any,
shall be negotiated at the time the need for said recount is determined.
5.03 The official for parties to contact for all purposes shall be listed at the end of
the Agreement. All notices and other deliveries under the Agreement shall be
delivered to said individual so listed.
9/6/200610:44 AM 5
EXHIBIT "A" TO RES. NO. 2006-58
Page 6 of 9
ACCEPTANCE:
On behalf of Tarrant County Elections Administration, I hereby accept the
terms of the Agreement contained in this Resolution.
Signed this day of , 2006.
Steve Raborn
Elections Administrator
Tarrant County, Texas
On behalf of the City of Grapevine, I hereby accept the terms of this
Agreement.
Signed this 7" ' day of 1p446L , 2006.
Lin a Huff 71-6fd
City Secretary
City of Grapevine, Texas
IN WITNESS WHEREOF, the above Resolution and Agreement was adopted at a
meeting of the Commissioners Court of Tarrant County on the day of
, 2006.
COUNTY OF TARRANT
Tom Vandergriff,
County Judge
Tarrant County Commissioners Court
Officials for notice:
Steve Raborn Linda Huff
County of Tarrant City of Grapevine
Elections Administrator City Secretary
2700 Premier Street 200 South Main Street
Fort Worth, Texas 76111 Grapevine, Texas 76099
817-831-6480 817-410-3182
9/6/200610:44 AM 6
EXHIBIT "A" TO RES. NO. 2006-58
Page 7 of 9
TARRANT COUNTY COMMISSIONERS COURT
RESOLUTION CALLING FOR JOINT ELECTION
WITH THE CITY OF GRAPEVINE
WHEREAS, on Tuesday, November 7, 2006, Tarrant County is required to
conduct a General and Special Election; and
WHEREAS, the City of Grapevine will hold a 4B Sales and Use Tax Election and
Crime Control and Prevention District Election; and
WHEREAS, it is desirable that said elections be held jointly by the City of
Grapevine and Tarrant County;
NOW, THEREFORE, BE IT HEREBY RESOLVED that we, the Commissioners
Court of Tarrant County, will hold the Election jointly with the City of Grapevine,
pursuant to Section 271.002 of the Texas Election Code.
MOTION was made by , and
seconded by , that the Resolution,
above and foregoing, be adopted.
AYES:
NOES:
The above Resolution was voted on at a regular meeting that the Commissioners Court
of Tarrant County held on the day of , 2006.
TOM VANDERGRIFF, TARRANT COUNTY JUDGE
TARRANT COUNTY COMMISSIONERS COURT
ATTEST:
TARRANT COUNTY COMMISSIONERS COURT
9/6/200610:44 AM 7
EXHIBIT "A" TO RES. NO. 2006-58
Page 8 of 9
Exhibit "B" to Joint Election
TARRANT COUNTY EARLY VOTING Agreement for Tarrant County and
(VOTACION TEMPRANO DEL CONDADO DE TARRANT) City of Grapevine November 7, 2006
Page 1 of 2
NOVEMBER 7, 2006 - GENERAL AND SPECIAL JOINT ELECTIONS
(7 DE NOVIEMBRE DEL 2006-ELECCIONES GENERALES Y ESPECIALES ADJUNTAS)
EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS
(DIAS Y HORAS DE VOTACION TEMPRANO POR APARICION PERSONAL)
October(Octubre)23-27 Monday-Friday(Lungs Viemes) 8:00 a.m.-5:00 p.m.
October(0,..Nore)28 Saturday(Se ) 7:00 a.m.- 7:00 p.m.
October(Octubre)29 Sunday(Domingo) 11:00 a.m.-4:00 p.m.
October roctubno 30-31 Monday-Tuesday(Luees-Mertes) 7:00 a.m. -7:00 p.m.
November(froviembre)1 - 3 Wednesday- Friday(Miercofes Viemes) 7:00 a.m.- 7:00 p.m.
E • _ IPC .Tiok • K
(1/tB LA LISTA DE_CASEMS.441—REYE-fiSQ1
EARLY VOTING BY MAIL
(VOTACION TEMPRANO POR CORREO)
TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION CALL
TARRANT COUNTY ELECTIONS ADMINISTRATION: 817-831-8683
(PARA RECIBIR UNA APLICACION PARA BOLETA 0 PARA MAS INFORMACION LLAMAR
AL ADMINISTRADOR OE ELECCIONES DEL CONDADO OE TARRANT:817-831-8683)
Applications for a ballot by mail may be submitted between September 8,2006, and October 31,2006
with one of the following requirements: (Apticaciones pare una boleta por corm pueden ser sometidas entre el 8 de Septiembre
del 2006,y 31 de Oclubre del 2006,con una de los siguientes requisitosj
1. Age of voter is 65 or over on Election Day. (Edad del votente es 65 o mas el Dia de Eleccian.)
2. Voter is disabled.(Valente este incapacitado.)
For#1 or#2,the ballot must be mailed to the voter registration residence address/mailing address or
to a hospital, nursing home/long-term care facility, retirement center or address of a relative. The
relationship of the relative must be indicated. (Para#1 0#21a boleta debe ser enviada a le direcci0n residencial/direccion de
Gomm de registro de volante o on hospital,clinica pare corwalecientes O ancianosiracilidad de cuidado de!amino largo,centre de jubilaciOn o
direccian de On pariente. Debe indicar el parentesco del pariente.)
3. Voter is confined in jail - ballot must be mailed to the jail or address of a relative. (Votante esta
encarcelado-boleta debe ser enviada é la carrel o a la direccion de on pariente.)
4. Voter expects to be out of the county on Election Day and during the regular hours for
conducting early voting - ballot must be mailed to an address outside the county.(Votante espere
ester afuera del condado el Dia de Eleccion y duranle las hems regulares de conducir Votacian temprano-boleta debe set enviada a
una direcciOn afuera del condado.)
Applications must be received at the following address
NO LATER THAN TUESDAY,.00TOBER 31, 2006.
(Aplicaciones deben ser cibides Dor COrT/00 0 la direcciOn siquiente NO MAS TARDAR DEL MAR TES,31 DE OCTUBRE DEL 2005.)
STEVE RABORN, EARLY VOTING CLERK
PO BOX 961011
FORT WORTH TX 76161-0011
FOR VOTERS WITH ONSET OF AN ILLNESS ON OR AFTER OCTOBER 30,2006,EMERGENCY BALLOT APPLICATIONS MUST BE RETURNED NO LATER THAN 5 PM,
ELECTION DAY,AT THE ELECTIONS CENTER,2700 PREMIER ST.,FORT WORTH,TX 76111(5Ec.102.001,TEXAS ELECTION CODE.) (Pegs VOTANTES CON
PRINCiPtos DE LINA ENFERMEDAD EN 0 OESPUES DEL 3000 OCTUBRE DEL 2000 APLIcectLeiE4 PARA BDLETA DE EMERGENCLA DEBE SER REGRESADA NO MRS TARDAR DE LAS 5PM,EL Do
DE ELECCION EN EL CENTRO DE ELECGONES,2700 PREMIER Sr.,FORT WORTH,7X 75111(SEC,102 001,Cccmo DE ELECOON DE TEJAS.)
om..*
Rcvlscd 09/02/2006 1:52:46 PM
November 7,2006—General and Special Joint Q}.IIBIT "A" TO RES. NO 2006-58
7 di Novirmbre del 2006-Elecciones General y Especio A juntas
9ofqq
Full Voting Schedule at the Following Locations d o
(VotaclOn Completa en las sigulentes casetas)
1. MAIN EARLY VOTING SITE, II. Grapevine Community Activities Center 21. Northwest Sherlfrs Patrol o
Tarrant County Elections Center 1175 Municipal Way 6651 Lake Worth Boulevard
2700 Premier Street Grapevine,Texas 7605! Lake Worth,Texas 76135 N o A
Fort Worth,Texas 76111 r+U E
'Limited and Emergency ballots at 12. Grime Sub-Courthouse 22. Sherrod Elementary School W
this location 3212 Miller Avenue 2626 Lincoln Drive s-t C
Fort Worth,Texas 76119 Arlington,Texas 76006 G N Z
2. Tarrant County Annex 0 /-1
600 West Weatherford Street 13. Haltom Recreation Center 23. Sonny and Nance Allegro Elementary H
Fort Worth,Texas 76102 4839 Broadway Avenue 701 Tierra Vista Way 0 N d
Haltom City,Texas 76117 Fon Worth,Texas 76131 p p,
3. Arlington City Hall re N
101 West Abrams Street 14, Handky-Meadowbrook Community 24. Southlake Town Hail is Cj
Arlington,Texas 76017 Center 1400 Main Street G O
6201 Beaty Street Southlake,Texas 76092 -i p c•
4. Axle Public Library Fort Worth,Texas 76112 A W 7
609 Southeast Parkway 25. South Service Center ,C ti•+ +s o0
Azle,Texas 76020 15. Hunt Recreation Center 1100 SW Green Oaks Boulevard X 6.0•H ro
700 Mary Drive Arlington,Texas 76017 W d U R
5. Benbrook'YMCA Hurst,Texas 76053
1899 Winscott Road 26. Southaide Community Center
Benbrook,Texas 76126 16. Keller Town Hall 959 East Rosedale Street
1100 Bear Creek Parkway Fort Worth,Texas 76104
6. Bob Duncan Center Keller,Texas 76248
2800 South Center Street 27. Southwest Sub-Courthouse
Arlington,Texas 76014 17. Mahoney Commuoil Center 6551 Granbury Road
6800 Forest Hill Drive Fon Worth,Texas 76133
7. Como Elementary School Forest Hill,Texas 76140
4000 Home Street 28. Starrett Elementary Schoo'
Fort Worth,Texas 76107 18. Mansfield Sub-Courthouse 2675 Fairmont Drive
1 100 East Broad Street Grand Prairie,Texas 75052
8. Crowley Community Center Mansfield,Texas 76063
900 East Glendale Street 29. While Settlement Recreation Center
Crowley,Texas 76036 19. North Richland Hills Recreation 8213 White Settlement Road
Center White Settlement,Texas 76108
9. Diamond Hiti/Jarvls Library 6720 Northeast Loop 820
1300 Northeast 35th Street North Richland Hills,Texas 76180 30. Worth Heights Community Center
Fort Worth,Texas 76106 3551 New York Avenue
20. Northeast Sub-Courthouse Fort Worth,Texas 76110
10. Euless Public Library 645 Grapevine Highway
201 North Ector Drive Hurst,Texas 76054
Euless,Texas 76039
Temporary Locations with Special Days and.Hours
(Casein Temporales con dr'as y horas especlales)
October(octabre)23—24 Monday-Tuesday(Lana-Mane=) 7:00 a.m.-7:00 p.m.
Tarrant County College Northeast Campus Texas Wesleyan University
Technology&Arts Building NTAB Foyer Brown-Lupton Student Center
828 Harwood Road 1108 South Collard Street
Hurst,Texas 76054 Fort Worth,Texas 76105
Tarrant County College South Campus Texas Christian University
Student Center Rnt.SSTU 1112 Daniel Meyer Coliseum
5301 Campus Drive 3500 Bellaire Drive N.
Fort Worth,Texas 76119 Fort Worth,Texas 76129
•
October room6re)26—27 Thursday- Friday(-Never Vlrmrr) 7:00 a.m. -7:00 p.m.,
Tarrant County College Northwest Campus Southwest Baptist Theological Seminary
WSTU 1305 John Naylor Student Activities Center
4801 Marine Creek Parkway 1900 West Boyce Avenue
Fort Worth,Texas 76179 Fort Worth,Texas 76115
Tarrant County College Southeast Campus University of Texas In Arlington
North Ballroom Student Center
2100 Southeast Parkway 300 W. 1"Street
Arlington,Texas 76002 Arlington,Texas 76013
UNT-Health Science Center in Fort Worth
Building A
3500 Camp Bowie Boulevard
Fort Worth,Texas 76107