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HomeMy WebLinkAboutItem 12 - MinutesI I - "01 IINWO A WK01 2W UOU The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of May, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Duff O'Dell constituting a quorum with Council Member Chris Coy being absent, with the followinig members of the Planning and Zoning Commission: Larry Oliv- - •- erbeFry 4WANWINI 4TXqV9=MrArFP Gary Martin Beth Tiggelaar Theresa Mason Chairman Vice Chairman Member Member Member Member Alternate constituting a quorum with Commission Members Jim Fechter and Dennis Lue absent, with the following members of the City Staff: i Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C. G. Boyle Tara Brooks KNINUN� • �� take any necessary action. City Manager Assistant City Manager City Attorney City Attorney City Secretary me M 05/19/2015 City Secretary Tara Brooks presented this item to Council and reported as of May 1, 2015, the City had 28,704 registered voters. The election was held on Saturday, May 9, 2015, with citizens casting an unofficial total of 2,366 votes for the following candidates: Mayor William D. Tate 2,018 Under Votes 348 Council Place 1 C. Shane Wilbanks 1,472 Marc Blum 741 Under Votes 153 Council Place 2 Sharron Spencer 1,906 Under Votes 460 City Secretary Brooks recommended approval of a resolution declaring William D. Tate elected as Mayor, C. Shane Wilbanks elected to City Council Place 1 and Sharron Spencer elected to City Council Place 2. Motion was made to approve the resolution as presented. Motion: Freed Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 i I lllllF:l�� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF THE 2015 CITY OFFICER ELECTION AND PROVIDING AN EFFECTIVE D,&TE Item 2. City Secretary to administer the Oath of Office to elected Mayor William D. Tate, City Council Place 1 C. Shane Wilbanks, and City Council Place 2 Sharron Spencer. City Secretary Brooks administered the Oath of Office to newly elected Mayor William D. Tate, City Council Place 1 C. Shane Wilbanks and City Council Place 2 Sharron Spencer. Item 3. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: 0 A. Seek advice of the City Attorney regarding contemplated litigation (Villalpando) pursuant to Section 551.071, Texas Government Code. B. Consultation with the City Attorney regarding Interlocal Agreement regarding commuter rail pursuant to Section 551.071, Texas Government Code. C. Pending • contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 • to Section 551.071, Texas Government Code. D. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:11 p.m. The closed session ended at 7:03 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary under Section 551.071, and Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. Item 4. Gateway Landscape Master Plan Parks and Recreation Director Kevin Mitchell introduced Jana Tidwell from Shrickel, Rollins and Associates, Inc. who described the proposed plans for landscaping along State Highway 114 between Main Street and William D. Tate Avenue. No action was taken by Council. III 11�1111 !11 111 1 11111 11 1!1 111! !111111111 11�1111 l�"I 1:11 1 1 I�� 1111 � iiiiiiiiii � III Iv• Commissioner Beth •• delivered the Invocation and led the -•r • Allegiance. ■ llimimblw,4071 0=0 0 Assistant Development Services Director Ron Stombaugh stated the applicant has requested to table the application to the June 16, 2015 Joint City Council and Planning and Zoning Commission meeting. Motion was made to table Zoning Application Z15-02 and Conditional Use Permit CU15- 11 to the June 16, 2015 meeting. Motion: Fry Second: Wilson Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar and Mason Nays: None Approved: 7-0 Motion was made to table Z15-02 and CU 15-11. Motion: Freed Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Item 6.Conditional Use Permit CU15-13 (White Line Storage) Assistant Development Services Director Stombaugh stated the applicant has requested to table the application to the June 16, 2015 Joint City Council and Planning and Zoning Commission meeting. Motion was made to table Conditional Use Permit CU15-13 to the June 16, 2015 meeting. Motion: Wilson Second: Tiggelaar Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar and Mason Nays: None Approved: 7-0 Motion was made to table Z15-02 and CU 15-11. Motion: Wilbanks Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 0 101.11 W, P411 M Item 7.Conditional Use Permit CQ1 5-14 (1St Choice Self Storage) and a Final Plat of Lot 2R, Block 1, Hillsleigh Addition Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated Conditional Use Permit CU15-14 and Final Plat of Lot 2R, Block 1, Hillsleigh Addition is located at 2713 Ira E. Woods Avenue. The application was submitted by 1st Choice Self Storage to amend the previously approved site plan of CU08-04 (Ordinance No. 2008-11) for a planned commercial center with a mini -storage warehouse facility and caretaker residence, specifically for the addition of three buildings totaling 32,510 square feet and outdoor covered parking. Applicant Brad Boswell presented the plan to City Council and the Planning and Zonir'imi Commission. a No one spoke during the public hearing and there was no written correspondence rert. i po Motion was made to close the public hearing. Motion: Wilson Second: Hotelling Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar and Mason Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Item 8.Conditional Use Permit CU15-16 (SuVino Winery) Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated Conditional Use Permit CU 15-16 was submitted by SuVino Winery to allow for wine production and storage at 1201 Minters Chapel Road #501. Applicant Chad Scott presented this item and answered questions from Council. No one spoke during the public hearing and there was no written correspondence to report. 9 05/19/2015 Motion was made to close the public hearing. Motion: Fry Second: Martin Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar and Mason Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Mayor Tate announced the Planning and Zoning Commission would recess to t Planning and Zoning Conference Rooto consider published business. I m The City Council remained in session in the Council Chambers to consider published business. Item 9. Citizen Comments Doris Bateman, 422 Smith spoke against the proposed Gateway Landscape plan. Ms. Bateman requested council focus on sewer and drainage issues. Item 10. Mayor Tate to present a proclamation declaring May as Motorcycle Safety and Awareness Month. Mayor Tate presented the proclamation to Dave Zane. Item 11. Chief Financial Officer to present the Monthly Financial Update. Chief Financial Officer Greg Jordan presented this item to Council. Item 12. Consider a resolution outlining the Board and Commission appointment process and take any necessary action. City Secretary Brooks presented this item to Council. Council Member Spencer requested Section 2 (c) be changed from the first meeting in July to "Formal appointments will be made in July of each year." Motion was made to approve the resolution with the change to Section 2 (c) as presented. Motion: Freed A Second: Wilbanks; Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 llll�llllllFiil� •iii I g 11111 11 IIiIiIiii iliiiii :� lli:i riifflgaEm N.11111 4100 & gis -JU19301;1=961 WAX6111,41 .=I 'we 11111TH - Item 13. Consider an engineering services contract with Burgess & Niple, Inc. for the 2015 Inflow and Infiltration Project, authorize staff to execute said contract, and take any necessary action. Public Works Director Stan Laster presented this item to Council. The areas that will be the focus for 2015-2016 for the rehabilitation and replacement of existing sanitary sewer lines are the Canterbury Village Addition, the Oak Grove Addition area along Dove Road from Dove Lift Station Number 2 to Kimball Road, the South Shore Acres Addition within and downhill of Harber Avenue and near the intersection of Placid Circle and Peninsula Drive. Motion was made to approve the engineering services contract with Burgess & Niple, Inc. Iflotion: Freed Second: Lease Ayes: Tate, Wilbanks, Nays: None Approved: 6-0 CONSENTAGENDA, Spencer, Freed, Lease, and O'Dell Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Freed requested Item 18 be removed from consent. Item 18 was considered after the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider a resolution authorizing the purchase of Microsoft Office ProPlus enterprise licenses and software maintenance from SHI Government Solutions, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. N 05/19/2015 City Manager Rumbelow recommended approval of the purchase of Microsoft Office ProPlus enterprise licenses and software maintenance from SHI Government Solutions, Inc. in the amount not to exceed $85,800. This purchase request is for one year of Software Assurance (Microsoft's term for software maintenance) for 600 Microsoft Office licenses currently owned by the City, plus an additional 70 licenses of Microsoft Office. The additional 70 Office licenses includes three years of Software Assurance. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 RESOLUTION OF f' OF OF GRAPEVINE,. AUTHORIZING MANAGER OR THE CITY MANAGER'S PURCHASE MICROSOFT OFFICE PROPLUS ENTERPRISE LICENSES D SOFTWARE MAINTENANCE THROUGH A STATE OF TEXAS DEPARTMENT OF !R. • • D CONTRACT PROGRAM AND PROVIDING DATE Item 15. Consider award of Nash Farm Farmhouse painting to Ware Painting. Convention and Visitors Bureau Executive Director P.W. McCallum recommended approval of the award of Nash Farm Farmhouse painting to Ware Painting in an amount not to exceed $16,900. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Item 16. Consider renewal of an additional one year contract for outside audit services with Pattillo Brown & Hill LLP. Chief Financial Officer Jordan recommended approval of a contract with Pattillo, Brown & Hill, LLP for outside audit services in an amount not to exceed $108,000. This would be the third year of the five year contract renewal options. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Wilbanks, Nays: None Approved: 6-0 Spencer, Freed, Lease, and O'Dell 05/19/2015 Item 17. Consider awarding a contract to Furgo Consultants Inc. for Construction Materials Engineering and Testing Services for the Grapevine Public Safety Facility. Public Works Director Laster recommended approval of award of contract to Furgo Consultants, Inc. for Construction Materials Engineering and Testing Services for the Grapevine Public Safety Facility in an amount not to exceed $128,880.80 Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Item 19. Consider renewal of an annual contract with ThyssenKrupp Elevator Corporation for elevator maintenance services through an established Cooperative Agreement with the National Joint Powers Alliance (NJPA). Public Works Director Laster recommended approval of the annual contract with ThyssenKrupp Elevator Corporation for elevator maintenance services in an amount not to exceed $16,804.28. Motion was made to approve the consent agenda as presented. Motion: Lease Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Item 20. Consider the minutes of the May 5, 2015 City Council meeting as published. City Secretary Brooks recommended approval of the minutes. T• ;• was made to approve the consent agenda as presented— Motion: Lease Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell M 05/19/2015 R. ftone Approved: 6-0 Item 18. Consider a resolution authorizing the purchase of backlit street signs from Consolidated Traffic Controls, Inc. through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works Director Laster answered Council's questions regarding the purchase of backlit street signs from Consolidated Traffic Controls, Inc. in an amount not to exceed $85,690. Motion was made to approve the resolution for the purchase of backlit street signs. Motion: Freed Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE BACKLIT STREET SIGNS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE LO�Nlillllllill 11I i I iiilliii I � �•� � �i •1,1 111 1 1� ;F;1il � gromm Item 21. Conditional Use Permit CU15-14 (1St Choice Self Storage) - Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission approved Conditional Use Permit CU 15-14 with a vote of 7-0. Motion was made to approve Conditional Use Permit CU15-14. Motion: Wilbanks Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 •a9 •9• 11inu=0 milk Lei &*A 91101 F-111 01 Lei � 0 We i • 1 Item 22. Final Plat of Lot 2R, Block 1, Hillsleigh Addition - Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 2R, Block 1, Hillsleigh Addition. Motion: Freed Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Item 23. Conditional Use Permit C15-16 (SuVino Winery) - Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission approved Conditional Use Permit CU 15-16 with a vote of 7-0. Motion was made to approve Conditional Use Permit CU 15-16. Motion: Spencer Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 Is � . 1 Motion was made to adjourn the meeting at 8:17 p.m. Motion: Wilbanks Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, and O'Dell Nays: None Approved: 6-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINI TEXAS on - 2nd day of - 2015. 12 UNIMIN Tara Brooks William D. Tate Mayor 13 05/19/2015