HomeMy WebLinkAboutItem 10 - Melter and Crack SealerMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER,$\
MEETING DATE: APRIL 5, 2011
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE A MELTER
AND CRACK SEALER FOR THE STREETS DIVISION
THROUGH AN INTERLOCAL AGREEMENT WITH THE LOCAL
GOVERNMENT PURCHASING COOPERATIVE (BUYBOARD)
RECOMMENDATION:
City Council to consider approval of a resolution to purchase a melter and crack sealer
for the. Streets division of Public Works from Crafco Texas Inc. through an interlocal
agreement. with the Local Government Purchasing Cooperative (Buyboard). The total
cost of this purchase is not to exceed $48,569.09.
FUNDING SOURCE:
Funding for this expenditure is available in account 325 - 48910 - 415 -11 Capital
Equipment/Machine Purchase Fund /FY2011 Capital Acquisitions /Motor Vehicles /Public
Works.
m-me] Zil1Jr+I
This purchase will be made in accordance with an existing Interlocal Agreement with the
Local Government Purchasing Cooperative (Buyboard.com) as allowed by Texas Local
Government Code, Section 271.102 Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Crafco Texas Inc.
under contract number 345 -10. The Interlocal Agreement and Cooperative Purchasing
Agreement satisfy all bidding requirements under the Local Government Code.
Council approved the Vehicle and Equipment Replacement List in the FY 2011 budget.
This list includes the replacement of unit 15249 (melter and crack sealer). This unit
meets the Fleet Replacement Criteria in life cycle cost, time in service and special
circumstances. This unit is a special and highly utilized piece of equipment used by the
Street Division and is recommended to be replaced with equal or better.
This unit is used for repair, service and to maintain street service levels and conditions.
It is a high demand and critical piece of street equipment and requires safety
consideration when in use.
March 30, 2011 (9:30AM)
Staff recommends approval of the purchase of a 2011 Crafco melter and crack sealer
for the Street division of Public Works from Crafco Texas, Inc. through an interlocal
agreement with the Local Government Purchasing Cooperative (Buyboard). The total
cost of this purchase is not to exceed $48,569.09.
GR
March 30, 2011 (9:30AM)
X 0 0
S
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
CRAFCO SEALANT MELTER THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the Local Government Purchasing Cooperative (Buyboard.com) and wishes to use
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) has
established a contract with Crafco Texas, Inc., contract #345 -10, for Road and Bridge
equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a Crafco sealant melter through an Interlocal Agreement with the Local Government
Purchasing Cooperative (Buyboard.com) for $48,569.09.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of April, 2011.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO.