HomeMy WebLinkAboutItem 09 - Golf EquipmentI �1%
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 17, 2011
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE
REPLACEMENT GOLF EQUIPMENT THROUGH AN
INTERLOCAL AGREEMENT WITH THE LOCAL GOVERNMENT
PURCHASING COOPERATIVE (BUYBOARD)
RECOMMENDATION:
City Council to consider approval of the purchase of replacement golf equipment from
Luber Brothers and Professional Turf Products through an interlocal agreement with
Local Government Purchasing Cooperative (Buyboard). The total cost of this purchase
is not to exceed $76,306.62.
FUNDING SOURCE:
Funding for this expenditure is available in account 325- 48860 -340 -11 Capital
Equipment/Machine Purchasing Fund /Lake Enterprise /FY2011 Capital Acquisitions.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Agreement with the
Local Government Purchasing Cooperative (Buyboard.com) as allowed by Texas Local
Government Code, Section 271.102. Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Luber Brothers and
Professional Turf Products under contract number 292 -08. The Interlocal Agreement
and Cooperative Purchasing Agreement satisfy all bidding requirements under the Local
Government Code.
This request is to approve the purchase of replacement golf equipment listed below:
TYPE VENDOR AMOUNT
Light Duty Utility Vehicle Luber Brothers $ 7,332.00
Greens Sprayer w /covered broom Luber Brothers $ 33,703.92
Heavy Duty Utility Vehicle Professional Turf Products $19,283.60
Sand Pro Trap Rake Professional Turf Products $15,987.10
May 10, 2011 (4:01PM)
Funds have been approved in the FY 2010 -2011 budget to replace several pieces of golf
equipment used for maintenance at the City of Grapevine Municipal Golf Course.
The Light Duty Utility Vehicle is to replace an existing vehicle that was purchased in
December 2002. These carts historically are replaced on a 5 -6 year basis. The greens
sprayer is to replace the current sprayer that was purchased in July 2003. The sprayer
usually has a life expectancy of 6 -7 years. The covered broom is an add -on that would
allow staff to spray on windy days that could not be sprayed with a conventional broom.
The sand pro trap rake is to replace an existing rake that was purchased in October
2003. The heavy duty utility vehicle is to replace an existing vehicle that was purchased
in April 2004. Both the sand trap rakes and the heavy duty utility vehicle have a life
span of six to seven years.
Staff received quotes from various vendors on Buyboard and determined that Luber
Brothers and Professional Turf Products submitted the lowest quotes on the equipment.
(see attached pricing).
Staff recommends approval of the purchase of replacement golf equipment from Luber
Brothers and Professional Turf Products through an interlocal agreement with Local
Government Purchasing Cooperative (Buyboard). The total cost of this purchase is not
to exceed $76,306.62.
GR
May 10, 2011 (4:01 PM)
I
Light Duty Utility Vehicle
Vendor
Unit Price "
Luber Brothers
$33,703.92
Professional Turf Products
$34,290.00
John Deere Co
$35,553.44
$21,583.13
Greens Sprayer w /Covered
Broom
Vendor
Unit; Price
Luber Brothers
$7,332.00
Professional U Products
$7,490.80
Heavy Duty Utility Vehicle
Vendor
Unit`Price
Professional Turf Products
$19,283.60
John Deere Co
$19,573.92
Luber Brothers
$21,583.13
Sand Pro Trap Rake
Vendor
" Unit Price
Professional Turf Products
$15,987.10
Luber Brothers
$16,647.20
W u�0r
M M�1 D Md'
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
GOLF EQUIPMENT THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271 .102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the Local Government Purchasing Cooperative (Buyboard.com) and wishes to use
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) has
established a contract with Luber Brothers and Professional Turf Products under contract
#292 -08, for Golf Equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of Golf Equipment through an Interlocal Agreement with the Local Government Purchasing
Cooperative (Buyboard.com) for $76,306.62.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of May, 2011.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO.