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HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 16th day of May, 2011 at 5:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager CALL TO ORDER Mayor Tate called the workshop to order at 5:40 p.m. ITEM 1. COMMUTER RAIL DISCUSSION City Manager Bruno Rumbelow introduced Mr. Tim Baldwin from Steer Davies Gleave. Mr. Rumbelow noted this is the first in a series of discussions with Mr. Baldwin as the City Council discusses the TEX rail line, station design in Grapevine and planning for the area around the station. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of June, 2011.. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 05/1 6/11 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Grapevine 4B Economic Development Corporation Board of the City of Grapevine, Texas met in Executive Session on this the 17th day of May, 2011 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Roy Stewart Chris Coy Chris Reyher Martin Honeycutt Matt Carnes Mayorl413 President Mayor Pro Teml413vice President Council Memberl413 Board Member Council Memberl413 Board Member Council Memberl413 Board Member Council Member Council Member Board Member Board Member Board Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the joint meeting to order at 6:49 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council and Grapevine 4B Economic Development Corporation Board would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. RECESS AND RECONVENE Mayor Tate announced that the City Council and 4B Economic Development Corporation Board would take a brief recess. Note: The City Council conducted their Regular meeting. 0511711 Upon the City Council reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary pursuant to Section 551.087, Texas Government Code. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of June, 2011. ATTEST: Linda Huff City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of May, 2011 at 7 :30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Beth Tiggeiaar Wayne Szot Vice Chairman Member Member Member Member Alternate constituting a quorum, with Chairman Larry Oliver, Member Gary Martin and Alternate Elaine Martin absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Hotelling delivered the invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING ZONING APPLICATION Z11 -02 CITYOF GRAPEVINE Mayor Tate declared the lic hearing open. 05/17/11 Planning & Development Manager Ron Stombaugh reported that Zoning Application Z11- 02 had been filed by the City of Grapevine requesting rezoning of 0.74 acres of property located at 624 South Dooley Street from "R-7.5" Single Family District Regulations to "GU" Governmental Use District. The subject property will be occupied by the Texas Wine and Grape Growers Association and the Dallas/Fort Worth Area Tourism Council. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the two letters of opposition for the application. Commissioner Hotelling, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar & Szot Nays: None Absent: Oliver, Martin & E. Martin Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2. PUBLIC HEARING CONDITIONAL USE APPLICATION CU11 -08 GG'S WINE ROOM Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Conditional Use Application CU 11-08 had been filed by GG's Wine Room requesting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -02 for the possession, storage, retail sale and on and off premise consumption of alcoholic beverages (wine only) in conjunction with a wine tasting room. The 1,427 square foot lease space will yield 979 square feet of retail space including seating for eight patrons. The subject property is located at 3000 Grapevine Mills Parkway #401 and is zoned "CC" Community Commercial District Regulations. Ms. Ganga Thapa requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and City Secretary Huff reported the Council and Commission had been copied the one letter of support for the application. 2 05/17/11 Commissioner Wilson, seconded by Commissioner Szot, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar & Szot Nays: None Absent: Oliver, Martin & E. Martin Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11 -09 CLASSIC CHEVROLET Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Conditional Use Application CU 11 -09 had been filed by Classic Chevrolet requesting a conditional use permit to amend the site plan approved by Ordinance No. 2010 -04, as amended, for the addition of six new bays (2,866 square feet) to the existing new carlservice department. The subject property is located at 2501 William D. Tate Avenue and is zoned "PID" Planned Industrial Development District. Mr. Ron Hamm requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar & Szot Nays: None Absent: Oliver, Martin & E. Martin Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE 3 05/17/11 Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in Council Chambers to consider published business. ITEM 4. PRESENTATION ANIMAL CONTROL SHELTER DEPARTMENT UPDATE Police Chief Eddie Salame presented an update on the operations of the Animal Control Shelter as a result of the investigation and resignation of all three employees in February 2010. He reported that the shelter has remained open and operational due to volunteers, officers and contractors that have stepped up to take care of the facility and its animals. He reported the three new permanent staff offer great potential for the operations of the facility. He reviewed the building improvements, as well as the operational improvements made with the hiring of the new staff. He stated that staff is working with rescue groups to become a non -kill shelter. Chief Salame reported there will be an item before the Council at a later date to form an Animal Shelter Advisory Board that will monitor the facility and its operations. There was no formal action taken by the City Council. Note: Mayor Tate announced the City Council would begin the Parks & Recreation Master Plan public hearing at 8:00 pm. The following item was considered after Item 7. ITEM 5. PUBLIC HEARING PARKS & RECREATION MASTER PLAN UPDATE ORDINANCE AMENDING CHAPTER 16 PARKS & RECREATION Mayor Tate declared the public hearing open. Parks & Recreation Director Doug Evans stated that the City Council last approved an update to the Open Space Master Plan on July 6, 1999. To be eligible for grants for parkland acquisition and development of parks and recreation facilities, the Texas Parks & Wildlife Department requires that a master plan be no older than 10 years. The process of updating the master plan included a citizen survey, citizen focus group meetings, priorities of the City Council, discussion of new trends in parks and recreation and a public meeting for citizens to provide their comments on the proposed update. Mr. Evans and Mr. Leon Younger, of Pros Consulting, reviewed some of the recommended Signature Projects and the General Park recommendations of the Master Plan: expansion of the Community Activities Center and the Senior Activities Center; additional hike and bike trails, development of a Master Plan for a nature center at Wall - Farrar Park; revisit the Master Plan for Meadowmere Park (adopted in October, 1998); El 05/17/11 additional restrooms in parks and along hike and bike trails; add multi - purpose practice /game fields at select parks, add bike racks to downtown areas and in the parks; add and/or improve lighting on existing sports complexes; finish developing all parks that have an approved Master Plan. In response to the citizen surveys, discussions with officials from the Corps of Engineers and the Parks & Recreation Advisory Board, the adventure park and trail across Lake Grapevine Dam were removed from the Master Plan. Added to the Master Plan were 1,034 acres designated as an Environmentally Sensitive Area (ESA). The designation of ESAs will preserve nature based areas and wildlife habitat and viewing areas in the park system. The total acreage of the recommended ESAs represents 66% of the park system in Grapevine. Mayor Tate invited guests present to comment regarding the application. The following citizens spoke: Mr. Michael Suarez, 3710 Oakwood Drive, requested that Meadowmere Park remain in its current status with no additional lighting, trailers or parking lots. Dr. Ray Chancellor, 890 Harbor Court, Southlake, spoke at length regarding the differences in ecological and environmental impacts to the parks. He stated that he supported the Master Plan update and recommended further studies be completed priorto making changes that would further impact the wildlife and migratory birds in the parks. Note: Mayor Tate left the dais and turned the meeting over to Mayor Pro Tern Wilbanks. Ms. Georjean Sherriff, 3705 Oakwood Drive, representing eight of her neighbors, spoke against the development of Meadowmere Park and requested documentation of studies relative to migratory birds. Mr. Austin Williams, 3733 Oakwood Drive, presented photos of Lakeview Park showing piles of debris /trash and requested that the City add recycling dumpsters to parks. Ms. Kathryn Reece, 944 Humming Bird Trail, expressed her support for expansion of the Community Activities and Senior Activities Centers, but stated her opposition to additional fencing and lighting of the soccer complex due to the impact on the adjacent neighborhood. Mr. Chris Burton, 1518 Overlook Drive, stated that as the current President of the G rapevine/South lake Soccer Association, he supports the Master Plan Update as additional lights and improvements are needed for the soccer complex. . Bob Broussard, 932 Hummingbird Trail, stated his opposition to the use of public parks for private organization play, opposition to public parks being locked to citizens and opposition to additional lighting and fences. Ms. Kristan Broussard, 932 Hummingbird Trail, stated her opposition to additional construction at Oak Grove Soccer Complex, games should be started earlier and not late in 5 0511711 the evening that would require additional lighting, opposed to fences and the fields being locked. Ms. Judy Deacon Jacobs, 1916 Sheffield Street, noted the City should consider the recommendations to preserve the parks ecological system and wildlife for future generations to enjoy. Mr. Clarence Muller, 3612 Lakeside, thanked the City Staff for their work with the citizens to review, receive citizen input and comments on the comprehensive update of the Master Plan. He expressed his support of the bike trails. Mr. Mike Morris, 849 Riverside North, expressed his appreciation to the Staff for their work on updating the Master Plan. He stated his concern regarding parking lots in Katie's Woods, as well as stating that the high use of alcoholic beverages in the parks is not enforced by the Police due to conflicting City ordinances. Council Member Spencer requested that Staff place this item on the next Council agenda for review and discussion. Ms. Nancy Snyder, 2848 Dove Pond Drive, stated her concerns regarding the changes in Meadowmere Park and that she supports preserving nature's treasures and not letting those treasures disappear. She requested the Council considerforming a Citizen Advisory Board to work on the Master Plan for Meadowmere Park to preserve the gift nature has given the community. Mr. Leon Younger recommended adding to the Master Plan a Resource Management Plan for all sensitive parks to be able to determine all ecological values associated with wildlife and how to enhance those values. Mayor Pro Tem Wilbanks stated the proposal being reviewed is the over all Master Plan which includes revisiting the plans for Meadowmere Park. The items being discussed tonight would be further reviewed before implementation. Note: Mayor Tate returned to the dais. The City Council noted there were excellent comments made regarding the Master Plan Update. It was noted there are challenges and balances to determine how to keep neighborhoods safe and to generate enough revenue for the maintenance of the parks. They expressed concern regarding the grassy areas that are being mowed and requested Staff to research who is doing the mowing. Council commented they were very sensitive to the residents concerns regarding lighting, locked parks, traffic and trash that were impacting their neighborhoods. Mr. Evans stated that only the trails planned by the Corps of Engineers will be in the ESA areas of Meadowmere Park and the fields are locked to prevent vandalism of the facilities 0 05/17/11 from those outside of the community. The locked facilities are the same as in other metroplex cities. City Manager Rumbelow stated that Staff would meet with the Russwood neighborhood to have more consultation and discussion regarding the lighting and locked ballfields. Following all comments, Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Note: Mayor Pro Tern Wilbanks returned the meeting to Mayor Tate. Mayor Pro Tern Wilbanks reported that the Master Plan Update had been approved by the Parks & Recreation Advisory Board and it is a good plan that should move forward with the understanding it will be tweaked as needed. Council Member Freed, seconded by Council Member Spencer, offered a motion to approve the Master Plan Update with the following addition as recommended by Mr. Younger, of Pros Consulting: The principle and design of the plan, and also recommended for each park, is to have a Resource Management Plan done and incorporated into the Master Plan where they have highly sensitive areas. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. RESOLUTIONS, JOINT ADMINISTRATIVE AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND HOME CONSORTIUM FOR PARTICIPATION IN TARRANT COUNTY'S HOME INVESTMENT PARTNERSHIP PROGRAM Deputy Director of Public Works Stan Laster recommended approval of a resolution forming a Joint Administrative Agreement between the City of Grapevine as a designated Metropolitan City and Tarrant County for administration of the Community Development Block Grant Program for the three year program period of FY2012 through FY2014. Mr. Laster recommended approval of a resolution forming a HOME consortium between the City of Grapevine as a designated Metropolitan City and Tarrant County for participation in Tarrant County's Home Investment Partnership Program for the three year program period of FY2012 through FY2014 Tarrant County will continue to provide all administrative services for these two programs as were provided under the Urban County Program. 7 05/17/11 Motion by Council Member Freed, seconded by Council Member Coy, to approve the resolutions as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -32 RESOLUTION FORMING A JOINT ADMINISTRATIVE AGREEMENT BETWEEN THE CITY OF GRAPEVINE, A DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) METROPOLITAN CITY DESIGNATED AS A DIRECT ENTITLEMENT CITY, AND TARRANT COUNTY FOR ADMINISTRATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR THE THREE PROGRAM YEAR PERIOD, FISCAL YEAR 2012 THROUGH 2014, SUBJECT TO THE JOINT ADMINISTRATIVE AGREEMENT ATTACHED RESOLUTION NO. 2011 -33 RESOLUTION FORMING A HOME CONSORTIUM BETWEEN THE CITY OF GRAPEVINE, A DESIGNATED DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) METROPOLITAN CITY, AND TARRANT COUNTY FOR PARTICIPATION IN TARRANT COUNTY'S HOME INVESTMENT PARTNERSHIP PROGRAM FOR THE THREE PROGRAM YEAR PERIOD, FISCAL YEAR 2012 THROUGH 2014, SUBJECT TO THE JOINT GRANT AGREEMENT ATTACHED (ATTACHMENT "A "). ITEM 7. ENGINEERING SERVICES CONTRACT, WATER AND WASTEWATER STUDY Note: This item was considered after Item 10. Public Works Director Matt Singleton recommended approval of an Engineering Services Contract with Freese & Nichols, Inc. in an amount of $60,000.00 for the evaluation of the City providing Water and Wastewater Service to DFW Airport property in the northwest quadrant of State Highway 121 (International Parkway) and State Highway 114 totaling approximately 1,000 acres land in the Mustang Drive corridor, west of State Highway 121. DFW Airport will fund one -half of the project. Motion by Council Member Freed, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None N 0511711 The following items were considered after Item 13. CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Resolution Authorizing Purchase Ford Hybrid Esca e Public Works Director recommended approval of a resolution authorizing the purchase of a 2012 Ford Hybrid Escape in an amount not to exceed $29,440.87 for the Development Services Department from Philpott Motors through an interlocal agreement with the Houston- Galveston Area Council. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 2012 FORD HYBRID ESCAPE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Authorizina Purchase of Golf Eauir)ment Administrative Services Director recommended approval of a resolution authorizing the purchase of replacement golf equipment in an amount not to exceed $76,306.62 from Luber Brothers and Professional Turf Products through an intedocal agreement with Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER 05/17/11 OR THE CITY MANAGER'S DESIGNEE TO PURCHASE GOLF EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the May 3, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Note: The following items were considered after Item 4. M 11. PLANNING & ZONING COMMISSION RECOMMENDA CATION Z1 1-1 Planning & Development Manager Stombaugh reported the Planning & Zoning Commission voted 6 -0 for approval of Zoning Application Z11 -02 filed by the City of Grapevine granting rezoning of 0.74 acres of property located at 624 South Dooley Street from "R -7.5" Single Family District Regulations to "GU" Governmental Use District. Council Member Spencer, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -20 AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z11 -02 ON A TRACT OF LAND OUT OF THE WILLIAM DOOLEY SURVEY, ABSTRACT NO. 422, DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R -7.5" SINGLE FAMILY DISTRICT 10 05/17/11 REGULATIONS TO "GU" GOVERNMENT USE DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 12. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11 -08 GG'S WINE ROOM Planning & Development Manager Stombaugh reported that the Planning & Zoning Commission voted 6 -0 for approval of Conditional Use Application CU 11-08 filed by GG's Wine Room granting a conditional use permit to amend the site plan approved by Ordinance No. 2011 -02 for the possession, storage, retail sale and on and off premise consumption of alcoholic beverages (wine only) in conjunction with a wine tasting room. The subject property is located at 3000 Grapevine Mills Parkway #401 and is zoned "CC" Community Commercial District Regulations. Council Member Coy, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -21 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 8273, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11 -08 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2011 -02 FOR THE POSSESSION, STORAGE, RETAIL SALE, AND ON AND OFF- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (WINE ONLY) IN CONJUNCTION WITH A WINE TASTING ROOM IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED 11 05/17/11 PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE PERMIT CU11 -09 CLASSIC CHEVROLET Planning & Development Manager Stombaugh reported that the Planning & Zoning Commission voted 6 -0 for approval of Conditional Use Application CU11 -09 filed by Classic Chevrolet granting a conditional use permit to amend the site plan approved by Ordinance No. 2010 -04, as amended, for the addition of six new bays to the existing new car /service department. The subject property is located at 2501 William D. Tate Avenue and is zoned "PID" Planned Industrial Development District. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -22 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11 -09 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2010 -04, TO EXPAND THE NEW CAR/SERVICE BUILDING IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; 12 05/1711 CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Note: The City Council and the 4B Economic Development Corporation reconvened and did not take any action as a result of the Executive Session. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of June, 2011. ATTEST: Linda Huff City Secretary 13 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 24th day of May, 2011 at 12:00 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: John McGrane Administrative Services Director Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 12:01 p.m. ITEM 1. RESOLUTION, CANVASS 2011 CITY OFFICER ELECTION Mayor Tate conducted the canvass of the City Officer Election held on Saturday, May 14, 2011. City Secretary Linda Huff reported the city has 26,483 registered voters with 3,673 voters (13.19 %) casting votes for the following candidates: Council Place 5 Chris Coy .............. ............................... 2,461 Council Place 6 Kathleen Thompson ............................. 1,420 Deverick P. Jordan ........................... 272 Roy Stewart ..... ............................... 1,801 City Secretary Huff recommended approval of a resolution declaring Chris Coy re- elected to Council Place 5 and Roy Stewart re- elected to Council Place 6. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to accept the results and adopt the resolution declaring the following officials elected: Council Place 5 Chris Coy Council Place 6 Roy Stewart 05/24/11 The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed RESOLUTION NO. 2011-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DECLARING THE RESULTS OF THE 2011 CITY OFFICER ELECTION AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Lease, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 12:03 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of June, 2011. ATTEST: Linda Huff City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Grapevine 4B Economic Development Corporation Board of the City of Grapevine, Texas met in Executive Session on this the 24th day of May, 2011 at 12:05 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Mike Lease Roy Stewart Chris Coy Martin Honeycutt Matt Carnes Mayorl413 President Mayor Pro Teml413vice President Council Memberl413 Board Member Council Memberl413 Board Member Council Member Council Member Board Member Board Member constituting a quorum, with Council Member/4B Board Member Darlene Freed and 413 Board Member Chris Reyher absent, with the following members of the City Staff: John McGrane Administrative Services Director Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the joint meeting to order at 12:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council and Grapevine 4B Economic Development Corporation Board would conduct a closed session regarding: (A) conference with Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon the City Council reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Administrative Services Director John McGrane requested approval of an Economic Development Agreement with EBG, LLC dba Eatzi's Market and Bakery in an amount not to exceed $750,000.00 and authorize the City Manager to execute same and all associated documents pursuant to Section 551.087, Texas Government Code. 05/24/11 Council Member Spencer, seconded by Council Member Stewart, offered a motion to approve an Economic Development Agreement with EBG, LLC dba Eatzi's Market and Bakery in an amount not to exceed $750,000.00 and authorize the City Manager to execute same and all associated documents. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Note: The 413 Board took action on the Executive Session and adjourned their meeting. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 12:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of June, 2011. ATTEST: Linda Huff City Secretary 2 APPROVED: William D. Tate Mayor