HomeMy WebLinkAboutItem 20 - Janitorial ServicesEdR 9
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 7, 2011
SUBJECT: APPROVAL FOR RENEWAL OF A CONTRACT TO PURCHASE
JANITORIAL SERVICES THROUGH AN INTERLOCAL
AGREEMENT WITH THE CITY OF COPPELL
RECOMMENDATION:
City Council to consider approval to renew a Facility Janitorial Services Contract i
Regent Services through an interlocal agreement with the City of Coppell for a total
annual amount not to exceed $209,281.84.
FUNDING SOURCE:
Funds are available !in account 100-44540-118-2 it i Services /Maintenance/
Professional Services.
BACKGROUND:
This contract will be established under an existing interlocal agreement with the City of
Coppell as allowed by Texas Local Government Code, Section 271.102. Bids were
taken by the City of Coppell and a contract was awarded to Regent Services under bid
Q- 0407 -01 on April 10, 2007. The contract was renewed for another year with the City of
Coppell starting June 1, 2011 and ending on May 31, 2012.
Council approved award of this contract through an interlocal agreement with the City of
Coppell on November 17, 2008 enabling the City to save money from the previous
contract as well as increase the quality of services performed. Council has also
approved renewals of this contract the last two years.
The City currently has 193,108 square feet to cover for janitorial services. The price
under the Coppell contract will be $1.081S.F. making the total cost $209,281.84.
According to the National Building Service Contractors Association, the average cost per
square foot for janitorial service contracts is $1.441S.F. A breakdown of the current and
recommended costs for each facility is attached for review.
Regent Services, which is a local Grapevine company, has performed these services in
the last year with satisfactory results and has agreed to renew the contract for another
year with no increase in pricing.
June 1, 2011 (2:43PM)
Staff recommends renewing a Facility Janitorial Services contract with Regent Services
for janitorial services through an interlocal agreement with the City of Coppell at a total
annual cost of $209,281.84.
GR
May 23, 2011 (10:04AM)
CONTRACT AGREEMENT. BETWEEN
THE CI', Y OF G4tAPE . E., TEXAS
AND
SOUTHLAXE LEASINC AND MANAGEMENT
(dba REGENT SERVICES)
:'RICE SCx-.E,, DTLE
SCHEDULE A
BUILDING
Day's 1
SQ
Annual
DESCRIPTION
Wk
Footage
Cost
Cost/ SF
Animal Contol
5
704
$489.96
$0.70
Central Fire Station
5
1,232
$857.52
$0.70
City Hall
5
35,188
$24,490.80
$0.70
Library
7
51,500
$50,058.00
$0.97
Merlot Community Cntr
7
1,130
$1,098.36
$0.97
Municipal Service Center
5
9,504
$6,614.76
$0.70
'olice / Courts Building
7
22,748
$22,111.08
$0.97
Senior Citizens Center
7
10,403
$10,111.68
$0.97
Community Activities Ctr
7
47,900
$44,236.00
$0.93
Police Grapevine Mills
7
2,400
$2,332.80
$0.97
Water 'Treatment Plant
5
2,300
$1,600.80
$0.70
Wastewater Plant
5
2,199
$1,530.48
$0.70
Mitchell House
7
1,800
$1,749.60
$0.97
IT Building
5
2,500
$1,740.00
$0.70
Golf Pro Shop
Oak Grove Ball Park
Community Outreach Cntr
Day Porters
2
1,600
$40,260.00
$25.16
ANNUAL COST 193,108 $209,281.84 $1.08
( *Janitorial Services only)
* The above pricing schedule is for services only and does not include paper goods.
Paper goods will be purchased by soller and invoiced to Buyer as Setter's cost.
Invoice for paper goods will be issued separately from invoices for services and marked
"non janitorial services goods" and no markups of any kind will be added to paper good
invoices.
LIST OF FACILITIES
CLEANING SCHEDULE
BUILDING DESCRIPTION
DAY'S OF WEEK SERVICED
Animal Control
704 square feet
5
Central Fire Station
.i ,232 square feet
5
City Hall
35,188 square feet
5
Library
51,500 square feet
7
Merlot Community Center
1 ,130 square feet
7
Municipal Service Center
9,504 square feet
5
Police 1 Courts Building
22,748 square feet
7
Senior Citizens Center
10,403 square feet
7
Community Activities Center
47,900 square feet
7
Police Grapevine Mills
2,400 square feet
7
Water Treatment Plant
2,300 square feet
5
Wastewater Plant 2,199 square feet 5
Mitchell House 1,300 square feet 7
IT Building 2,500 square feet 5
Golf Pro Shop
Oak Grove Ball Park
Community Outreach Center
Day Porters 2