HomeMy WebLinkAboutItem 09 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of
June, 2011 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South
Main Street, with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Roy Stewart
Mike Lease
Chris Coy
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Council Member Darlene Freed absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the workshop to order at 6:06 p.m.
ITEM 1. DISCUSS POSSIBLE AMENDMENTS REGULATING TEMPORARY
POLITICAL SIGNS
Development Services Director Scott Williams reviewed metroplex cities' regulations
regarding temporary political signs in the public right of way. Discussion ensued relative to
eliminating political signs in the Historical District, in right of way of City properties and
consideration to require property owner's permission to have political signs in residential
rights of way. Staff was directed to draft a proposal and bring back to workshop for further
discussion.
There was no formal action taken by the City Council.
ITEM 2. PUBLIC WORKS DEPARTMENT UPDATE
Public Works Director Matt Singleton reported that the Public Works Department has nine
divisions, but that he had combined them into seven major divisions for the update
regarding operations, responsibilities and projects. He briefed the City Council on the
Administration /Engineering Division, Streets /Drainage Division, Traffic Division,
Environmental Division, Facilities Division and the Fleet Division. He noted that
06/07/11
development is slowing as the City nears build out and economic pressures continue,
therefore, staffing has been reduced in the Engineering and the Streets divisions.
Discussion ensued relative to the timing of the traffic signals and Council requested an
update of traffic light signalization at a future Council meeting.
There was no formal action taken by the City Council.
ADJOURNMENT
Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn
the workshop at 7:26 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of June, 2011,
ATTEST:
Linda Huff
City Secretary
2
APPROVED:
William D. Tate
Mayor
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th
day of June, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200
South Main Street, with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Roy Stewart
Mike Lease
Chris Coy
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Council Member Darlene Freed absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:26
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate or
expand in the City; with which businesses the City is conducting economic development
negotiations under Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Section 551.087, Texas Government Code.
NOTE: City Council continued with the Regular City Council meeting in open session in
the City Council Chambers.
ADJOURNMENT
06/07/11
Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to
adjourn the meeting at 8:50 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of June, 2011.
ATTEST:
Linda Huff
City Secretary
2
APPROVED:
William D. Tate
Mayor
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the
day of June, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Roy Stewart
Mike Lease
Chris Coy
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Council Member Darlene Freed absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr., City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:40 p.m.
INVOCATION AND PLEDGE OF ALLEGIANCE
Council Member Lease delivered the Invocation and led the Pledge of Allegiance.
ITEM 1. OATH OF OFFICE
City Secretary Linda Huff administered the Oath of Office to re- elected Council Member,
Place 5, Chris Coy and re- elected Council Member, Place 6, Roy Stewart.
ITEM 2. _PRESENTATION, THE VINEYARDS CAMPGROUND AWARDS
Mr. Brian Schaeffer, Executive Director of Texas Association of Campground
Owner /Operators (TACO), presented Mayor Tate the first place awards for The Vineyards
Campground being named the Campground and Website of the Year. TACO represents
the campground industry for the state of Texas and has over 430 campgrounds within its
organization. The Vineyards is being recognized for excellence in operations, customer
service reviews, park promotions, directory ratings, management skills, employee training
and community service. The campground website was recognized for its ease of
navigation, timeliness and depth of information.
06/07/11
ITEM 3. PRESENTATION, GRAPEVINE ART PROJECT TO HOST NATIONAL
WATERCOLOR SOCIETY TRAVELING EXHIBITION
Mr. David Morgan, representing the Grapevine Art Project (GAP), a non profit organization
that was founded in 2008 and consists of 150 members, announced that Grapevine has
been selected to host the 2012 National Watercolor Society Traveling Exhibition from May
17 ā June 17, 2012. Grapevine is one of six cities in the United States to host the tour and
it will be shown in the Convention & Visitors Bureau Headquarters during Main Street Days.
ITEM 4. RESOLUTION, AUTHORIZE FIRST AMENDMENT, TOWER/GROUND
LEASE NEW CINGULAR WIRELESS PCS LLC DOVE WATER TOWER
Note: Item 13 was discussed with this item.
Public Works Director Matt Single recommended approval of a resolution authorizing the
First Amendment to the Tower /Ground Lease Agreement with New Cingular Wireless PCS,
LLC for the co- location of antennae and installation of communications equipment at the
Dove Water Tower, 1702 Sagebrush Trail. NEW CINGULAR WIRELESS PCS, LLC is the
successor to Dallas SMSA Limited Partnership. The installation of the proposed antenna
is expected to add service coverage to their customers in this area of Grapevine.
The annual rental rate will be $36,000.00 per year for 20 years with a stipulated 15%
increase in five year increments.
Motion by Council Member Spencer, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
RESOLUTION NO. 2011 -37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE FIRST
AMENDMENT TO THE TOWER /GROUND LEASE
AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC,
FOR THE INSTALLATION OF COMMUNICATIONS
EQUIPMENT INCLUDING ANTENNAS, CABLES AND
OTHER COMMUNICATION INSTRUMENTS ON THE DOVE
WATER TOWER AND PROVIDING AN EFFECTIVE DATE
ITEM 5. APPROVE CITY INVESTMENT POLICY
Administrative Services Director John McGrane recommended approval of a "more
aggressive" approach to City investments that would extend the stated maturity of
4
06/07/11
investments and extend the weighted average maturity of the portfolio. Approval of the
change to the City Investment Policy is pursuant to the provisions of the Public Funds
Investment Act, Chapter 2256, Texas Government Code.
Motion by Council Member Coy, seconded by Council Member Stewart, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ITEM 6. AUTHORIZE FUNDING, IMPROVEMENTS /ALTERNATES, CONVENTION
& VISITORS BUREAU HEADQUARTERS
Convention & Visitors Bureau Director P. W. McCallum recommended approval of funding
for improvements and alternates to the Convention & Visitors Bureau Headquarters in the
following areas: Entry Vestibule ($40,385), Video Controlled Security ($42,452), Grand
Staircase ($47,480), Function Room Finishes ($82,943), Windows ($23,005), Old Virginia
brick ($72,968), Grapevine Relief Cast Stonework ($5,175), and Foyer ($6,430) for a total
amount of $320,838.00.
Motion by Council Member Spencer, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ITEM 7._ AUTHORIZE FUNDING, CLOCKAND THERMOMETER, CONVENTION &
VISITORS BUREAU HEADQUARTERS AND MUSEUM COMPLEX
Convention & Visitors Bureau Director McCallum recommended approval of authorizing
funding in the amount of $63,915.00 to The Verdin Company, Cincinnati, Ohio, for the
design, fabrication and installation of the clock and thermometer in the Convention &
Visitors Bureau Headquarters and Museum Complex
Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ITEM 8. AUTHORIZE FUNDING, GUNFIGHTERS ANIMATRONICS, CONVENTION
& VISITORS BUREAU HEADQUARTERS AND MUSEUM COMPLEX
06/07/11
Convention & Visitors Bureau Director McCallum recommended approval of authorizing
funding in the amount of $161,840.00 to Life Formations, Bowling Green, Ohio, for the
design, fabrication and installation of the gunfighters animatronics in the Convention &
Visitors Bureau Headquarters and Museum Complex.
Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ITEM 9. APPROVE SANITARY SEWER REPLACEMENT PHASE 2
CONSTRUCTION CONTRACT
Public Works Director Matt Singleton recommended approval of the Sanitary Sewer
Replacement, Phase 2 construction contract to Horseshoe Construction, Inc. in the amount
of $1,729,398.00 and authorization for Staff to execute said contract. The project will
replace approximately 25,000 linear feet of sanitary sewer lines in the Lakeview /Lakeridge
Drive area, north of Kimball.
Motion by Council Member Lease, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ITEM 10. APPROVE AMENDMENT ENGINEERING SERVICES CONTRACT
SIDEWALK AND STREET LIGHTS, STONE MYERS PARKWAY
Deputy Director of Public Works Stan Laster recommended approval of an amendment to
the Engineering Services Contract with AECOM in the amount of $22,410.00 for the design
of sidewalk and street lights on Stone Myers Parkway from Prospect Parkway to State
Highway 360. The sidewalk and street lights will connect with Big Bear Creek Trail on the
east side of State Highway 360.
Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ITEM 11. APPROVE ADVANCED FUNDING AGREEMENT #3 TXDOT EULESS
GRAPEVINE /STONE MYERS PARKWAY CONSTRUCTION PROJECT
rd
06/07/11
Public Works Deputy Director Laster recommended approval of Advanced Funding
Agreement #3 with TxDOT for the Euless Grapevine /Stone Myers Parkway construction
project and authorize Staff to execute the document. Both COG and TxDOT Staff have
agreed to the proposal and the RTC has approved the funding for this addition. The added
cost of $338,000.00 will be funded under the current project percentages, 31 % City and
69% Federal.
Motion by Council Member Stewart, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ITEM 12. APPROVE LICENSE AGREEMENT DALLAS AREA RAPID TRANSIT 12"
WATERLINE
Deputy Director of Public Works Laster recommended approval of a License Agreement
with Dallas Area Rapid Transit (DART) for the construction of a 12" waterline crossing the
DART rail line in the vicinity of the Wal Mart/Sam's complex. NorthGate Constructors is
relocating a 12" waterline crossing of State Highway 26 in the vicinity of Ernest Dean
Parkway.
Motion by Council Member Coy, seconded by Mayor Pro Tern Wilbanks, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
CONSENT AGENDA
The next order of business for the City Council to considerwas the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. Item 13 Resolution,
Authorize Second Amendment, Tower /Ground Lease, Mustang Water Tower, New
Cingular Wireless PCS, LLC was removed from the consent agenda.
ITEM 13. RESOLUTION AUTHORIZE SECOND AMENDMENT TOWER/GROUND
LEASE MUSTANG WATER TOWER, NEW CINGULAR WIRELESS
PCS. LLC
This item was considered along with Item 4.
06/07/11
Public Works Director Singleton recommended approval of a resolution authorizing the
Second Amendment to the Tower /Ground Lease Agreement with Grapevine - Colleyville
Independent School District ( GCISD) and New Cingular Wireless PCS, LLC for the co-
location of antennae and installation of communications equipment at the Mustang Water
Tower, 3051 Ira E. Woods Avenue. The annual rental rate of $36,000.00 per year will be
shared by the City and GCISD with a stipulated 15% increase in five year increments. The
lease is to expire in 2024.
Motion by Council Member Spencer, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
RESOLUTION NO. 2011 -38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE SECOND
AMENDMENT TO THE TOWER/GROUND LEASE
AGREEMENT WITH GRAPEVINE- COLLEYVILLE
INDEPENDENT SCHOOL DISTRICT AND NEW CINGULAR
WIRELESS PCS, LLC, FOR THE INSTALLATION OF
COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS,
CABLES AND OTHER COMMUNICATION INSTRUMENTS
ON THE MUSTANG WATER TOWER AND PROVIDING AN
EFFECTIVE DATE
Item 14. Ordinance, Authorize Rate Settlement Agreement, Oncor Electric Delivery
Assistant City Manager recommended approval of an ordinance authorizing a rate
settlement agreement with Oncor Electric Delivery authorizing new rate tariffs. The
settlement results in a system -wide rate increase of 6.1 % with Oncor agreeing to not file
another general base rate case prior to July 1, 2013.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ORDINANCE NO. 2011 -23
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ( "CITY ") APPROVING A NEGOTIATED
RESOLUTION BETWEEN THE STEERING COMMITTEE OF
CITIES SERVED BY ONCOR ( "STEERING COMMITTEE ")
0
06/07/11
AND ONCOR ELECTRIC DELIVERY COMPANY LLC
("ONCOR" OR "COMPANY") REGARDING THE COMPANY'S
APPLICATION TO INCREASE ELECTRIC RATES IN ALL
CITIES EXERCISING ORIGINAL JURISDICTION;
DECLARING EXISTING RATES TO BE UNREASONABLE;
REQUIRING THE COMPANY TO REIMBURSE CITIES'
REASONABLE RATEMAKING EXPENSES; ADOPTING
TARIFFS THAT REFLECT RATE ADJUSTMENTS
CONSISTENT WITH THE NEGOTIATED SETTLEMENT AND
FINDING THE RATES TO BE SET BY THE ATTACHED
TARIFFS TO BE JUST AND REASONABLE; APPROVING
ONCOR'S PROOF OF REVENUES; ADOPTING A SAVINGS
CLAUSE; DETERMINING THAT THIS ORDINANCE WAS
PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF
THE TEXAS OPEN MEETINGS ACT; DECLARING AN
EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS
ORDINANCE TO THE COMPANY AND THE STEERING
COMMITTEE'S LEGAL COUNSEL
Item 15. Resolution, Create City of Grapevine Animal Shelter Advisory Committee
Police Chief recommended approval of a resolution creating the City of Grapevine Animal
Shelter Advisory Committee.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
RESOLUTION NO. 2011-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS CREATING THE ANIMAL SHELTER
ADVISORY COMMITTEE AND PROVIDING AN EFFECTIVE
DATE
Item 16. _ Renew Alternate Municipal Court Judge Contracts
Administrative Services Director recommended approval of a one year renewal of the
Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and
Judge Terry Leach as the second alternate.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
FA
06/07/11
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 17. Renew Asphalt Milling Services Annual Contract
Public Works Director recommended approval of the renewal of the Asphalt Milling
Services Annual Contract with TexOp Construction and Dustrol, Inc. through an existing
interlocal agreement and contract with Tarrant County.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 18. Resolution, Continuing DS3 Circuit Services
Assistant City Manager recommended approval of a resolution continuing DS3 Circuit
Services for the City's Network System from Qwest Communications Company through a
State of Texas Department of Information Resources ICT Co -op Contracts Program in the
total amount of $45,732.00.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
RESOLUTION NO. 2011 -40
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGERS' DESIGNEE TO CONTINUE
45Mbps DS3 CIRCUIT SERVICES FOR ONE YEAR FOR THE
CITY'S NETWORK SYSTEM THROUGH A STATE DIR CO-
OP CONTRACT PROGRAM AND PROVIDING AN
EFFECTIVE DATE
Item 19. Renew Pavement Stabilization Annual Contract
Public Works Director recommended approval of the renewal of the Pavement Stabilization
Annual Contract with Nortex Concrete Lift and Stabilization, Inc. through an existing
interlocal agreement and contract with the City of Grand Prairie.
E:7
06/07/11
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 20. Renew Facilitv Janitorial Services Contract
Public Works Director recommended approval of the renewal of the Facility Janitorial
Services Contract with Regent Services through an interlocal agreement with the City of
Coppell.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 21. Consideration of Minutes
City Secretary recommended approval of the minutes of the May 16, 17 and 24, 2011 City
Council meetings as published.
Motion by Council Member Stewart, seconded by Council Member Coy, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to
adjourn the meeting at 8:50 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 21 st day of June, 2011.
eā
ATTEST:
Linda Huff
City Secretary
10
APPROVED:
William D. Tate
Mayor
O6/07/11