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Home My WebLink AboutItem 19 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of June, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum with Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Butler Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:00 p.m. Council Member Mike Lease arrived at 6:03 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:04 p.m. The closed session ended at 7:05 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno 06/02/15 Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Item 2. Quality of Life Projects. City Manager Rumbelow presented this item to Council. Mr. Rumbelow reviewed the recent Quality of Life Survey results and the projects that were adopted with the FY2015 budget. The fund balance for the Quality of Life at the end of FY2015 is $7,422,350. Council requested staff do some preliminary planning of the high priority items. Item 3. Rockledge Park Master Plan update. Parks and Recreation Director Kevin Mitchell presented this item to Council. The Master Plan for Rockledge was created in conjunction with Texas Parks and Wildlife. After meeting with the Texas Parks and Wildlife Department and Army Corp of Engineers, staff will develop a Pro Forma/Business Plan. Call to Order Mayor Tate called the meeting to order at 7:35 p.m. in the City Council Chambers. Invocation Council Member Chris Coy delivered the Invocation. Pledge of Allegiance Boy Scout Troop 7 posted the colors and led the Pledge of Allegiance. Item 3. Citizen Comments Bruce Shields, 1011 North Lucas Drive, Grapevine, Texas asked Council to look into problems he is having with animal control. Dan Schock, 3525 Hightimber Drive, Grapevine, Texas requested Council leave the Stage 1 drought restrictions in place. Mayor Tate announced that Council would hear item 6 next. Item 6. Grapevine Lake flooding update. Fire Chief Darrell Brown introduced Emergency Management Coordinator Liz Dimmick. Ms. Dimmick updated Council on the current flood conditions regarding Grapevine Lake. With the May rain event, Grapevine Lake crested at 561.55 feet on June 1, 2015 which required the opening of 4 06/02/15 the spillway. Ms. Dimmick showed pictures and videos of the flooding at various City parks, the Golf Course and Fairway Drive. Ms. Dimmick described the work that the flood team is doing to keep citizens safe and informed of the closings. Chief Financial Officer Greg Jordan updated Council on the financial impact of the flood on the Golf Fund and Lake Parks Enterprise funds. Mr. Jordan described the City's insurance policies relative to the flood, damage at the parks and loss of revenue. Mr. Jordan and Ms. Dimmick went over the requirements to receive federal funding. GIS Manager John Hunt and GIS Developer Michael Rogers demonstrated maps that are available for the public to view on the City's website that highlight the flooded areas. Item 5. Parks and Recreation Department update City Manager Rumbelow stated this item would be moved to the next Council meeting. Item 7. Elect a Mayor Pro Tem for 2015-2016 and take any necessary action Motion was made to elect C. Shane Wilbanks as Mayor Pro Tem. Motion: Coy Second: Lease Ayes: Tate, Freed, Lease, Coy and O'Dell Nays: None Abstains: Wilbanks Approved: 5-0-1 Item 8. Consider an Interlocal Agreement for fiber optic installation with Grapevine Colleyville ISD and an ordinance appropriating funds for the project and take any necessary action. Assistant City Manager Jennifer Hibbs presented this item to Council. The project will be a joint effort with the School District to install fifty-seven miles of fiber to connect City facilities and schools. The total project cost is $5,003,484. Dr. Robin Ryan, Superintendent of Grapevine Colleyville ISD, stated the school district is excited about this project and appreciated the opportunity to partner with the City. Motion was made to approve the Interlocal Agreement and ordinance. Motion: Freed Second: Coy Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 '. • 111 ' . • ''` • � ' / '••••'• '' '. 111 11111MAIMCIZtep 3 06/02/15 DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 9. Consider a resolution approving the Local Project Advance Funding Agreement (LPAFA) with Texas Department of Transportation (TXDOT) to establish funding participation levels for the State Highway 114 Green Ribbon Project and take any necessary action. Parks and Recreation Director Mitchell presented this item to Council. The total project cost for phase one is $1,000,000. The City's share is $177,000 which includes engineering design and construction. The estimated monthly maintenance costs will range from $1,500 - $2,500. Motion was made to approve the resolution approving the Local Project Advance Funding Agreement. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-034 Item 10. Consider an easement for a hiking/biking trail with EastGroup Properties for the trail linkage to The REC of Grapevine from the existing Northfield Trail and authorize the City Manager to execute the necessary documents and take any necessary action. Parks and Recreation Director Mitchell presented this item to Council. The easement will tie the Northfield Trail to The Rec of Grapevine trail system. Motion was made to approve the easement. Motion: Freed Second: Lease Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may 2 06/02/15 request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were removed from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider a resolution for the purchase of virtual desktop storage support from Alexander Open Systems, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program City Manager Rumbelow recommended approval of the purchase of virtual desktop storage support in an amount not to exceed $21,829.28. Motion was made to approve the consent agenda. Motion: O'Dell Second: Lease Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 s •.:......• 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VIRTUAL DESKTOP STORAGE SUPPORT THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 12. Consider the minutes of the May 19 2015 Regular City Council meeting City Secretary Tara Brooks recommended approval of the minutes. Motion was made to approve the consent agenda. Motion: O'Dell Second: Lease Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 WOL•11I ► ►7�l�il�� Motion was made to adjourn the meeting at 8:39 pm. Motion: Wilbanks Second: Freed Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 M PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of June, 2015. ATTEST: Tara Brooks City Secretary William D. Tate I Mayor 1.1