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HomeMy WebLinkAbout2022-05-03 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, MAY 3, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order of City Council Meeting - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Duff O’Dell 3. Posting of the Colors and Pledges of Allegiance: Boy Scouts CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during City Council May 3, 2022 Page 2 the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 5. Mayor Tate to present Grapevine Heritage Foundation’s 2022 Preservation Advocacy Award winners. 6. Main Street Fest Co-Chairs, Bruce and Rene Herndon, to present information regarding the 38th Annual Main Street Fest that will take place May 20-22. NEW BUSINESS 7. Consider the rental for The Ranch at Lonesome Dove for day camp from May 16, 2022 through August 19, 2022 from Promiseland Metro, Inc. and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the renewal of an annual contract for workforce management cloud hosting with Kronos, Inc. Fire Chief recommends approval. 9. Consider the sole source purchase of outdoor warning siren batteries from Joe Goddard Enterprises, LLC. Fire Chief recommends approval. 10. Consider the renewal of a contract for Microsoft licenses from SHI Government Solutions, Inc. Chief Technology Officer recommends approval. 11. Consider the renewal of a contract for fiber connect plus television services and fiber internet access with Spectrum Enterprise. Police Chief and Chief Technology Officer recommend approval. 12. Consider Resolution No. 2022-004 approving additional funding for 48th Year Community Development Block Grant street reconstruction project and Ordinance No. 2022-030 appropriating funds. Public Works Director recommends approval. 13. Consider the renewal of a contract for HVAC preventive maintenance services with the Brandt Companies, LLC. Public Works Director recommends approval. City Council May 3, 2022 Page 3 14. Consider the award of an informal request for quote for dissolved oxygen sensors from HD Supply Facilities Maintenance. Public Works Director recommends approval. 15. Consider the purchase of a replacement traffic pole from Consolidated Traffic Control. Public Works Director recommends approval. 16. Consider an annual contract for fire, security systems and monitoring services from Firetrol Protection Systems, Inc. Public Works Director recommends approval. 17. Consider an annual contract for overhead doors and gates from DH Pace Company, Inc. Public Works Director recommends approval. 18. Consider the award of an informal request for quote for a 20” valve replacement on Hall-Johnson Road at State Highway 121 to Rangeline Utility Services LLC. Public Works Director recommends approval. 19. Consider the award of an informal request for quote for building improvements at the Wastewater Treatment Plant from Ware Brothers Remodeling LLC. Public Works Director recommends approval. 20. Consider the purchase of three Ford vehicles from Sam Pack’s Five Star Ford. Public Works Director recommends approval. 21. Consider the minutes of the April 19, 2022 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on April 29, 2022 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary City Council May 3, 2022 Page 4 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of May, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:31 p.m. City Council May 3, 2022 Page 2 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:35 p.m. Item 2. Invocation Council Member Duff O’Dell gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 86 Posted the Colors and led the Pledges of Allegiance. Item 4. Citizen Comments Anne Lapkin, 901 West Texas, Grapevine, suggested actions the City should take in response to the purchasing card issue. Becky St. John, 2702 West Kimball Avenue, Grapevine, requested everyone vote yes on the Texas Constitutional Amendment Propositions on the May 7 ballot. PRESENTATIONS Item 5. Mayor Tate to present Grapevine Heritage Foundation’s 2022 Preservation Advocacy Award winners. Mayor Tate and Heritage Foundation Advisory Board Chairman Curtis Ratliff presented the 2022 Preservation Advocacy Awards. The 2022 Grapevine Township Project Award was presented to Balla Wright the owner of the 1915 Wiggins House at 307 East College Street. Mrs. Wright thanked the City and her son, Lamoine, and grandson, Ashley, for their work on the house. Lamoine Wright described the additions and the work done to restore the house. The 2022 Preservation/Conservation Project Award was presented to Theresa Meyer and Steven Wheeler for the preservation of the Millican House located at 603 East Worth Street. The 2022 Rehabilitation Project Award was presented to Howard and Barbara Witham for their work on the 1893 Mary Barton Boling House located at 319 East College Street. Mr. Witham thanked the City and Foundation for the award and described the work that was done on the house. City Council May 3, 2022 Page 3 The 2022 Restoration Project Award was presented to Dan and Robin Bock for the restoration of the Rawls House located at 426 East Texas Street. Mr. Bock described the restoration work. The second 2022 Restoration Project Award was presented to Joe and Jana Garcia for the restoration of the 1908 J.W. Harrison House located at 513 East Worth Street. Mr. Garcia thanked the City and described the work that was done to restore the house. Council did not take any action on this item. Item 6. Main Street Fest Co-Chairs, Bruce and Rene Herndon, to present information regarding the 38th Annual Main Street Fest that will take place May 20-22. Bruce and Rene Herndon updated Council on the plans for the 38th Annual Main Street Fest. The theme for the event is “Where fun comes to play.” Some of the festival activities the Herndons described included street performers, live music stages, Kids Zone, the Craft Brew experience, and wine tents. They also updated Council on the hours, the sponsors of the event and the parking. The Herndons reported there were over 1,000 volunteers scheduled to work the festival. Council did not take any action on this item. NEW BUSINESS Item 7. Consider the rental for The Ranch at Lonesome Dove for day camp from May 16, 2022 through August 19, 2022 from Promiseland Metro, Inc. and take any necessary action. Acting Parks and Recreation Director Chris Smith presented this item. In the past the camps were held at Meadowmere Park but the number of campers was limited due to the Standard of Care requirements. Staff requests using The Ranch at Lonesome Dove for the summer day camp that will allow for more attendees. Acting Director Smith answered questions from Council. Motion was made to approve the rental for The Ranch at Lonesome Dove for summer day camp. Motion: Coy Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request City Council May 3, 2022 Page 4 that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the renewal of an annual contract for workforce management cloud hosting with Kronos, Inc. Fire Chief Darrell Brown recommended approval of the renewal of the annual contract for workforce management cloud hosting for the Fire Department’s automated payroll software in an amount not to exceed $18,393. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 9. Consider the sole source purchase of outdoor warning siren batteries from Joe Goddard Enterprises, LLC. Fire Chief Brown recommended approval of the sole source purchase of outdoor warning siren batteries for an amount not to exceed $16,900. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 10. Consider the renewal of a contract for Microsoft licenses from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval of the renewal of the contract for Microsoft licenses, which includes the Microsoft Office suite, the Windows virtual desktop environment, the Microsoft Outlook email system and SharePoint for an amount not to exceed $309,474. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal City Council May 3, 2022 Page 5 Nays: None Approved: 6-0 Item 11. Consider the renewal of a contract for fiber connect plus television services and fiber internet access with Spectrum Enterprise. Police Chief Mike Hamlin and Chief Technology Officer Allberg recommend approval of the renewal of the television services and internet circuit for the Public Safety Building for an estimated amount of $33,516. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 12. Consider Resolution No. 2022-004 approving additional funding for 48th Year Community Development Block Grant street reconstruction project and Ordinance No. 2022-030 appropriating funds. Public Works Director Bryan Beck recommended approval of the resolution approving additional funding for the 48th Year Community Development Block Grant and the ordinance appropriating the funding. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 RESOLUTION NO. 2022-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; AUTHORIZING FUNDING PARTICIPATION WITH TARRANT COUNTY, AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2022-030 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, INCREASING RECEIPTS IN THE CAPITAL PROJECT STREETS FUND BY $236,000 AND City Council May 3, 2022 Page 6 AUTHORIZING THE APPROPRIATION OF $100,000 IN THE UTILITY ENTERPRISE CAPITAL PROJECTS FUND AND $308,228.48 IN CAPITAL PROJECT STREETS FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider the renewal of a contract for HVAC preventive maintenance services with the Brandt Companies, LLC. Public Works Director Beck recommended approval of the renewal of a contract for HVAC preventive maintenance services for equipment located at City Hall, the Public Safety Building, The REC, and the gun range facility for an estimated amount of $82,040. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 14. Consider the award of an informal request for quote for dissolved oxygen sensors from HD Supply Facilities Maintenance. Public Works Director Beck recommended approval of the award of an informal request for quote for dissolved oxygen sensors for the Treatment Train 1 aeration basin for an amount not to exceed $16,176. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 15. Consider the purchase of a replacement traffic pole from Consolidated Traffic Control. Public Works Director Beck recommended approval of the purchase of a replacement traffic pole and mast arm at the State Highway 26 and Pool/Brumlow intersection for an amount not to exceed $28,617. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council May 3, 2022 Page 7 Item 16. Consider an annual contract for fire, security systems and monitoring services from Firetrol Protection Systems, Inc. Public Works Director Beck recommended approval for an annual contract for fire system testing and monitoring, back flow testing, supplies and equipment for an annual estimated budgeted amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 17. Consider an annual contract for overhead doors and gates from DH Pace Company, Inc. Public Works Director Beck recommended approval of the annual contract for overhead door services, gates, supplies and equipment for the fire stations, the Public Safety Building, the Service Center and other facilities for an annual estimated budgeted amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 18. Consider the award of an informal request for quote for a 20” valve replacement on Hall-Johnson Road at State Highway 121 to Rangeline Utility Services LLC. Public Works Director Beck recommended approval of the award of an informal request for quote for a valve replacement for an amount not to exceed $45,173. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 19. Consider the award of an informal request for quote for building improvements at the Wastewater Treatment Plant from Ware Brothers Remodeling LLC. City Council May 3, 2022 Page 8 Public Works Director Beck recommended approval of the award of an informal request for quote for building improvements at the Wastewater Treatment Plant for an amount not to exceed $29,016. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 20. Consider the purchase of three Ford vehicles from Sam Pack’s Five Star Ford. Public Works Director Beck recommended approval of the purchase of three vehicles to replace two police units and one fire unit for an estimated amount of $148,027. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 21. Consider the minutes of the April 19, 2022 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:26 p.m. Motion: O’Dell Second: Slechta Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of May, 2022. City Council May 3, 2022 Page 9 APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary