HomeMy WebLinkAboutItem 01 - Major Issues Budget ReportM�)Jor Issues B, Lidget Report
LAVI I
I ; A
�5 T 4" X2,A)'iO A ""' S "I
Jgjiy 18, 2011
The local Grapevine economy has been stressed by recessionary trends in the national
economy for the past two fiscal years and total General Fund revenues are just now
approaching the pre - recession levels of 2007. Grapevine has fared better than most through
the economic downturn; however, is still not back to levels attained prior to the recession,.
The City Council had exceptional foresight during these years to recognize the need to
develop new attractions as well as bring additional retail establishments to the city. These
incentive programs have helped to bolster declining revenue sources with added property and
sales tax revenues. The Council has also adopted conservative fiscal policies that have
allowed for not only sound budget management, but economic development programs for
growth and expansion. Staff has continually monitored both revenues and expenditures in an
effort to insure these fiscal policies are met.
As revenue resources continue to improve, staff will continue to monitor fixed costs in order to
insure the city maintains its quality level of services coupled with the efficient and effective
use of resources. One area of fixed costs staff is currently reviewing is the citywide staffing
study. Personnel costs make up approximately 65% of the operating and maintenance costs
in the budget analysis and review of positions is needed in order to help control a major
budgetary fixed cost. The study will be complete later in the fall, and there are no new full
time equivalent positions in the proposed budget. Although there are no new positions, there
is a recommended 1% market adjustment for personnel costs. This recommendation is
based on information gathered from other cities and is anticipated to keep the salaries of
Grapevine employees inline with our competitive set of 18 cities.
All funds will meet or exceed the recommended fund balance reserves. The proposed budget
incorporates cash funding for Permanent Capital Maintenance Fund and Permanent Street
Maintenance Fund equipment and projects except for the funding of the fire pumper, Crime
Control and Prevention District capital items and golf course replacement equipment. Capital
equipment and vehicle replacements in the budget total $4,162,665. (See attachment 1).
General Fund
1 n Ad Valorem Tax Rate — The proposed budget keeps the Ad Valorem tax rate at $.35
per $100 valuation. The property tax funds approximately 15% of the General Fund
operation and maintenance budget as well as all of the debt service requirements for
all outstanding General Obligation and most Certificates of Obligation. As a
percentage of the total tax rate 56.5% goes to service debt and 43.5% goes toward
operations. This ratio has improved in recent years. Final numbers will not be known
until the Appraisal District publishes the final tax roll. Based on current projections and
prior year trends staff is recommending keeping the rate at 35 per $100 valuation.
2. Sales Tax - Retail sales are just slightly below 2007 sales but have been on an upward
trend throughout the year. The 2012 budget incorporates estimated receipts based on
the current year to date collections with a flat or same level of collections as last year
for the rest of the year. This may be a conservative approach to the projection based
on current trending patterns; however, staff is being cautious of the rate of recovery
!� l •' �r
Dui "fry .�i�k�� •r ,r,,��k � � r'
No major issues are noted within the Utilities Enterprise IFund. There are no new positions
requested and there are no proposed rate increases in either water or sewer services. The
proposed budget provides for a fund balance that exceeds the 90 day working capital reserve
requirement.
-, Pill -
The improvements to -the Vineyards Campground have taken place and camping fees are
projected to increase by $50,000 over the 2011 budget. Entrance fees are anticipated to
increase by $30,000. Total projected revenues are $1,785,500. Total projected expenditures
are $1,592,047. No new positions are included in the projected budget.
MT - = ►'
After several years of accumulating deficits, the golf course is expected to have a small
excess of revenues to expenditures this fiscal year. The course is doing well but the closure
of Fairway Drive at the dam could hinder play through the end of this fiscal year. New
leadership and programs have made a difference in the amount of play and tournament
bookings at the course. The proposed budget includes $ '111,800 for equipment replacement
and has no new positions in it. Total revenues are projected at $3,197,528 and expenditures
at the same amount. Staff is hopeful that new initiatives at the course will generate increased
revenues but has projected at a conservative level in the proposed budget.
Permanent Capftll Maintenance Fund and Permanent Street Maintenance Fund (PCIVIF
& PSMF)
1211ruff M0124F MI,
�n the proposed budget for the Storm Water Drainage Utility System, revenues are projected
to be $1,367,306. Total expenditures are projected at $1,719,471 which includes $300,000 in
capital outlay. No new positions are requested.
Overall the budget has no additional full time equivalents for next year. Wherever possibl
cash funding is incorporated. All funds are at or exceed the fund reserve requirements. N
new taxes
• rate increases are requested. A 1 % personnel market adjustment is -• -•
D EPAI ;VfAIENT
BUDGET
TOTAL
ITEM REQUESTED
AMOUNT
COST
Convention & Visitors Bureau
$
192,380
Replacement tables, chairs and cloths
49,630
Replacement chairs (Convention Center, Palace & Concourse)
142,750
Infoinzation Technology
$
584,500
Local Area Network / Wide Area Network
100,000
Storage Area Network
32,000
Replacement Servers
37,000
Replacement Desktops / Laptops / Printers
395,000
Audio/Visual Upgrades
20,500
Fire Department
$
1,001,175
Physio Control Lifepak 15
38,000
Washer/Extractor & Dryer for Personal Protective Clothing
22,000
Fire Nozzles and Hose Equipment
4,500
Replacement fire hose
15,000
Apparatus Mobile Radios
8,000
,apparatus Mobile Computers
42,000
Firefighting gear lockers
18,700
SCLrBA Diving Rescue Equipment
14,700
Hydraulic Rescue Tool Power unit
7,500
Personal Protective Clothing
40,000
GPS Unit
5,000
Fire House software & Apple Ipads
18,675
Fitness Equipment
10,000
Networked Printer for EOC support
2,100
Weatherbug Weather Stations and Installation
15,000
Replacement Chevy Tahoe
40,000
Replacement Pumper
700,000
Golf Course
$
111,800
Triplex Greensmower with Groomers
35,000
Heavy Duty Vehicle
21,800
Greens Aerifier
20,000
Fairway Aerifier
28,500
Tow Behind Blower
6,500
`' a 1 AL J. TT 11 E x LACE EMU
iNCLImED rl",q 1 R E ET
DEPARTMENT
ITEM REQUESTED AMOUNT COST
Parks and Recreation
$ 155,801
Cat track loader (skid steer)
63,401
CAC Fitness Equipment
30,000
Replacement 114 -ton Pickup Truck
28,000
Replacement Tractor
32,000
PC for the sun>lmer staff at the pools
1,200
PC for interns and volunteer help
1,200
Police Department
$ 1,197,197
Ballistic Vests for patrol officers and SWAT team
27,450
Replacement Radar Units
29,000
Replacement Mobile Video System (motorcycles & patrol cars 310,747
Replacement Mobile Computers
65,000
Replacement Chevy Caprice Pursuit Vehicles (9)
378,000
Replacement Chevy Tahoe Pursuit Vehicles (3)
118,000
Replacement Chevy Tahoe (5)
181,000
Replacement Motorcycles (4)
88,000
Public Works Department
$ 919,812
Short Lune Striping Machine
10,950
Geo XT Handheld GPS
9,612
Lab Star Water System Bench Top DI Water System
6,250
Replacement 112 -ton Pickup Truck (2)
52,000
Replacement Jet/Vac 10 yds
310,000
Replacement Backhoe
105,000
Replacement 1 -1!2 ton Service Body
45,000
Replacement 3/4 -ton Pickup Truck
28,000
Replacement Gradall G3WD
325,OOU
Replacement 4 -door 1r2 -ton Pickup Truck
28,000
TOTAL CAPI'T'AL EQUIPMENT AND VEHICLE REPLACEMENTS $ 4,162,665
TOTAL N-EHICLE REPLACEMENTS 2,458,000
TOTAL INFORMATION TECHNOLOGY REPLACEMENTS 584,500
TOTAL CAPITAL EQUIPMENT REQUESTS 1,096,990
TOTAL TECHNOLOGY EQUIPMENT REQUESTS 23,175
f7/15 /2011) John McGrans - QO!_ FY12 Projects.xls
QUALITY OF LIFE F I),
Available Fundin
Balance as of 07/12/11
5,632,186
Projected Transfer for 9130/11
3,200,000
Proposed Transfer for 9130/12
3,000,000
Estimated Interest Earnings
17,814
Total Available thru 91130/12 11,850,000
Current Commitments
Police Bldg Needs Assessment 50,522
Meadowmere Boat Ramp 121,745
Total Current Commitments 172,267
Future Commitments
Lightning Prediction System
35,000
Traffic Preemption System
285,500
Casey's Clubhouse
1,250,000
CAC Needs Assessment
75,000 **
Meadowmere Restroom
200,000
Meadowmere Soccer Lights
379,000
Meadowmere Parking Lot
180,000
Bear Creek Parking Lots
160,000
Pickering Restroom
55,000
Oak Grove Softball Lights
250,000
Oak Grove Soccer Lights
270,000
Dove Sport Lights
250,000
Lakeview Playground
75,000
Trawick Restroom
250,000
Trawick Playground
125,000
Heritage Avenue Trail Linkage
220,000
Subtotal 4,059,500
** Estimated cost of CAC Expansion is $15 million, plus cost of Senior Center
Total Future Commitments 19,059,500
ATTACHMENT #2
Page 1
M
Z
LU
U
F—
c
�rNE
E
P-( � F
o
urGr
P
y
r
r
o 'a
a v
w
r a
a
v c
E r
� r
'o `.
c
V
a
N A
� e
N
4
c
v•
t
E m
w r
0
o r
e
a
C'
T ti v
0 CI
�r CD o
O
o 0
rq 0
N
`r o
ON 00
O
o C
N
O O
o d
CD
O
F
h o
m
u1
'Dr
n
U '-' 43
T ti v
O
O
o 0
rq 0
N
�t
O
O
o C
m
N C0 � oa t7 C' a
o c a
CD
O
CD
O
In c
O
v w
m
N
v,
U '-' 43
.o
o
p c rt
a, p
nr ,E
N
O
0 0 r*
ry E
N o 0 a`
In
;.T.
o
v p r
ni �„
00 m
�D r- ni r
rq
co
° w cga
rn
o
r
d
0 NO D
a w a
r•i
In � ca
v ° E
� w
N
N �
m
00 ry _
ni
In O
O O
m �O
r" r"
M
C b
r"
o
m 0 0 7 0
m r
e
o m o o r
C, \a O M
o vi rr c
vi
[G� Q O
m O
v'r cy 0 0 7 n
�t
r;
0
rn Wv;
a.
n
N rn
N C0 � oa t7 C' a
o c a
G`
06 m
r; ni r ni
nl
N
O O
u-y ry r 0 -- v
cc p
O Ix
O m m CD N
nr ,E
O
b •--• o
00
N o 0 a`
In
;.T.
r
a,
ao
00 m
�D r- ni r
N
oho o
rn
o
Lf]
t=
U�✓
U O
a
�
y
❑ d
;,
" ' . =
A
W
pal I�
P6t
LOD
N
W ® DTI
�1
E'+
® w
QI
YY"l
11
rl
N
�T+I
c u
'O
'a
O F
cD
N +
'b
w _
p °r
^ 5
'O eJ
P. 0
nl F
^l C
L
dd"c
p C
N P
w
F C
�] "
Cl
O C=, x
o G
W
O v°
cn O
O
O V a
°
v
o h
Tm°
L-14
w
Ot
O
N
°?
CI
N
�o
o
m b r-
a
^
�
r y
rte-
C
r�`"
;'
oo
m rev
N
O
N
O N
F Go
O N
nl m b
O+ p
O
7 c
b N
O R V V C � ate+ [V .:
v
� � Q
°
c
N n a
r�*1 w
C
z
k N
C4
c B
vl '� v
In
vl O N r+
N a
r
%D CD
r ry�
o
N O O rw
6�
W
Vi
v
Cn O ert B
v eta 10 n
OI
ni
ni
O n O O
o a a n
nl
r O n
t�� w a n
N
m G � ABCs a
� a W
�l v
O O
r-O O
o G
W
O v°
m N
Gl N
T r
^ n�
tD
°
v
o h
Tm°
L-14
w
Ot
O
N
^
CI
N
^ °
z
o
N
^
�
Y
rte-
C
co w w
m
4
r -
O
ni
�l v
O O
r-O O
o G
W
O v°
m N
Gl N
T r
^ n�
tD
o
rrni O F
.
r
c
? �
w w
r
L-14
w
nt m
V
w C,
r�
O
L O
^ °
z
ni
D
^
�
Y
rte-
C
A
m Ot
vs
h
O
III -» a. c
C7 cf) W
F Go
O N
nl m b
0 h.
7 nl
Cx. W
✓�
O R V V C � ate+ [V .:
v
� � Q
W
fl 0
N b .- b
N w
nl
yy
p N
nl o
m N
Gl N
T r
N
o
ri ni r r
�o
o
L-14
07 a
nt m
r•°i
w C,
^
O
o
^ °
ni r�
ni
D
^
coOOa•
�^
rte-
C
O N h O
m Ot
vs
h
O
III -» a. c
O
G^ W
O N
nl m b
0 h.
7 nl
Cx. W
D IIn In
'7 to 7 ^-
O 7 lC
p
p
�I u
N m of N
O r
r
6
u-, r vl
T r
N
N
v7 I'll' In O
In -o
o
�
N
ED
w C,
w of oma t
O
o
c
ni r�
ni
N
b
--
ni
C,
r
.10
vs
h
., oo II G-,
III -» a. c
n
p
N
�D 6 oa Cwt
O O uNi
O
Cx. W
D IIn In
'7 to 7 ^-
O 7 lC
p
cl
c
ni
N
z
^
r
c B
¢
G
O
q
N
O O
c
O
I y
o
¢
^
ni
ni
F
_
Q
N
^1
o
L•
Q
b � v
w
y° O
rri
N m
m o
D Ss. W
� p
O nl
CD � o
v
oa
O o0
O '7
O N
r
O
r�
10
r
L, r ;
N
� W
N
as m
n
to
r
ID Q O
r• o r
o
CD a�
ri In
r
ry r Z
n m
r 06
^ m
z
C oa
m o
CD rr,
rn ni
7
w
^ b
p
N
r
W N
r7
u
X
r
z
w
o
�
N
tr
o
6
O
oa
c
o+
V
D
b
p
ni
C,
r
.10
v
h
?CZ
P CA r., � OF-r-
W Q
ry r Z
n m
r 06
^ m
z
C oa
m o
CD rr,
rn ni
7
=n
n
^ b
p
N
r
W N
r7
u
X
r
IN
w
o
�
N
tr
o
6
O
oa
c
o+
oa
D
b
o
ni
C,
r
.10
v
�
O �n ¢
C) z
r• O
�n o0
N
N
b p z
rt
G,
m
nl
ct vs
N
ni
ct m
r
c�
�n
w
�
c+
tr
o
o
�
r
w
r
oa
D
O
oa
^i
ni
b Ln ¢
b
r^
� rt
r �
tr r
r
o°o °o
r'
O
N
m
r
nl
0
0
N
ou
❑.
� w
F;
N
w
�
�
w
�
z
z
a
�
fn
w
A
w'
z
z
r
c B
¢
G
I y
w
¢
w
V
F
q
Q
c
LL
L•
Q
� w