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HomeMy WebLinkAbout2022-06-07 Regular Meeting CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 7, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:30 p.m. Dinner - City Council Conference Room 6:00 p.m. Board and Commission Interviews - City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting - City Council Chambers 7:15 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers BOARD AND COMMISSION INTERVIEWS: 6:00 p.m. – City Council Conference Room 1. City Council to conduct board and commission interviews of new applicants. 2. City Council to discuss board and commission appointments. CALL TO ORDER: 7:15 p.m. – City Council Chambers EXECUTIVE SESSION: 3. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. – City Council Chambers 4. Invocation: Council Member Paul Slechta 5. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 7. Consider the purchase of an additional dispatch radio console for the Emergency Communication Center from Motorola Solutions, and take any necessary action. 8. Consider an engineering contract with Freese and Nichols, Inc. for the Water Treatment Plant and Wastewater Treatment Plant Space Utilization Study, and Ordinance No. 2022-032 to appropriate funds, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider Resolution No. 2022-005 suspending Oncor Delivery’s request for a rate increase to allow for time to study the request and establish reasonable rates. City Manager recommends approval. 10. Consider payment to Trade Group, Inc. for rental, transportation, set up and break down of vinyl graphics for booth at the Innovating Commerce Service Communities (ICSC) 2022 trade shows. Economic Development Director recommends approval. 11. Consider an annual contract for the purchase of maintenance, repair and operation supplies and parts with WW Grainger Industrial. Chief Financial Officer recommends approval. 12. Consider a fireworks permit for an event held at the Fellowship Church on July 2. Fire Chief recommends approval. 13. Consider the renewal of an annual contract for emergency medical continuing education with BEST EMS. Fire Chief recommends approval. City Council June 7, 2022 Page 2 14. Consider the renewal of an annual contract for medical control services with BEST EMS. Fire Chief recommends approval. 15. Consider an annual contract for the purchase of public safety and firehouse supplies and equipment with Casco Industries, Inc. Fire Chief recommends approval. 16. Consider the purchase of EMC storage maintenance from SHI Government Solutions, Inc. Chief Technology Officer recommends approval. 17. Consider the award of an informal request for quote for a replacement pump for Foxfire lift station from Precision Pump Systems. Public Works Director recommends approval. 18. Consider the additional work to complete the installation and repair of the generator and transfer switch for the Bluffs lift station from Carlisle Power System, Inc. Public Works Director recommends approval. 19. Consider the purchase of asphalt emulsion products from P2 Emulsions. Public Works Director recommends approval. 20. Consider the renewal of annual contracts for ground-based mosquito control services with Municipal Mosquito and Vector Disease Control International. Public Works Director recommends approval. 21. Consider the purchase of Primus liner and connectors for Dove Water Repair project from Construction Product Marketing, LLC. Public Works Director recommends approval. 22. Consider an engineering contract with Freese and Nichols, Inc. for on-call water modeling and planning services, and Ordinance No. 2022-033 to appropriate funds. Public Works Director recommends approval. 23. Consider the minutes of the May 17, 2022 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council June 7, 2022 Page 3 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on June 3, 2022 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council June 7, 2022 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of June, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:00 p.m. in the City Council Conference Room. Item 1. City Council to conduct board and commission interviews of new applicants. City Council interviewed six applicants for the boards and commissions. City Council did not take any action on this item. Item 2. City Council to discuss board and commission appointments. City Council discussed the application interview schedule. City Council did not take any action on this item. Council took a break at 7:10 p.m. Item 3. Executive Session An Executive Session was not held. City Council June 7, 2022 Page 2 REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 4. Invocation Council Member Paul Slechta gave the invocation. Item 5. Posting of the Colors and Pledges of Allegiance Boy Scout members from troops throughout Grapevine posted the Colors and led the Pledges of Allegiance. Item 6. Citizen Comments No citizens requested to speak. NEW BUSINESS Item 7. Consider the purchase of an additional dispatch radio console for the Emergency Communication Center from Motorola Solutions, and take any necessary action. Police Chief Mike Hamlin presented this item to Council. The purchase is for one Motorola MCC 7500E radio console for the Emergency Communication Center for an amount not to exceed $102,480. A portion of the payment will be funded through Tarrant County 9- 1-1 grant funds. The current consoles will also be upgraded as part of this agreement. Motion was made to approve the purchase of an additional dispatch radio console for the Emergency Communication Center. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider an engineering contract with Freese and Nichols, Inc. for the Water Treatment Plant and Wastewater Treatment Plant Space Utilization Study, and Ordinance No. 2022-032 to appropriate funds, and take any necessary action. Public Works Director Bryan Beck presented this item to Council. The proposed Space Utilization Study will allow for redevelopment of the Water Treatment Plant and Wastewater Treatment Plant. The estimated amount of the study is $185,000 with tasks that include project management, site investigation, plant programing, concept planning and completion of a summary report. City Council June 7, 2022 Page 3 Motion was made to approve the engineering contract for the Water Treatment Plant and Wastewater Treatment Plant Space Utilization Study and Ordinance No. 2022-032 to appropriate funds in the Utility Enterprise Capital Fund. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-032 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $185,000.00 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Council Member Rogers requested that Item 12 be removed from the consent agenda. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider Resolution No. 2022-005 suspending Oncor Delivery’s request for a rate increase to allow for time to study the request and establish reasonable rates. City Manager Bruno Rumbelow recommended approval of the resolution suspending Oncor Delivery’s request for a rate increase that was filed on May 13, 2022. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2022-005 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE SUSPENDING THE JUNE 17, 2022 City Council June 7, 2022 Page 4 EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY’S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING COOPERATION WITH THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE Item 10. Consider payment to Trade Group, Inc. for rental, transportation, set up and break down of vinyl graphics for booth at the Innovating Commerce Service Communities (ICSC) 2022 trade shows. Economic Development Director Larry Holt recommended approval of the payment to the Trade Group, Inc. for the exhibitor’s booth at the 2022 ICSC trade show for an amount not to exceed $17,264. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider an annual contract for the purchase of maintenance, repair and operation supplies and parts with WW Grainger Industrial. Chief Financial Officer Greg Jordan recommended approval of the annual contract for purchase of maintenance, repair and operation supplies and parts for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of an annual contract for emergency medical continuing education with BEST EMS. City Council June 7, 2022 Page 5 Fire Chief Brown recommended approval of the renewal of the annual contract for emergency medical continuing education for paramedics for an amount not to exceed $15,150. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for medical control services with BEST EMS. Fire Chief Brown recommended approval of the renewal of an annual contract for medical control services for an amount not to exceed $33,719. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider an annual contract for the purchase of public safety and firehouse supplies and equipment with Casco Industries, Inc. Fire Chief Brown recommended approval of an annual contract for the purchase of personal protective equipment, hose, nozzles and other tools for an estimated amount of $40,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of EMC storage maintenance from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval of the purchase of EMC storage maintenance for technical call support and emergency hot-swap hard drive replacement for the data backup storage units for an amount not to exceed $30,423. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council June 7, 2022 Page 6 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the award of an informal request for quote for a replacement pump for Foxfire lift station from Precision Pump Systems. Public Works Director Beck recommended approval of the award of an informal request for quote for a replacement pump for an amount not to exceed $34,357. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the additional work to complete the installation and repair of the generator and transfer switch for the Bluffs lift station from Carlisle Power System, Inc. Public Works Director Beck recommended approval of the installation and repair of the generator and transfer switch at the Bluffs Lift Station for an amount not to exceed $24,769. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of asphalt emulsion products from P2 Emulsions. Public Works Director Beck recommended approval of the purchase of asphalt emulsion products that will be used to stabilize the road base for the length of Los Robles and Hood Lane for a total amount estimated at $23,920. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of annual contracts for ground-based mosquito control services with Municipal Mosquito and Vector Disease Control International. City Council June 7, 2022 Page 7 Public Works Director Beck recommended approval of the contracts for ground-based mosquito control ground spraying for an amount of $41,069. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the purchase of Primus liner and connectors for Dove Water Repair project from Construction Product Marketing, LLC. Public Works Director Beck recommended purchase of Primus liner and connectors for the necessary repair to the RCCP water main on Dove Loop and Dooley Street for an amount not to exceed $352,565. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider an engineering contract with Freese and Nichols, Inc. for on-call water modeling and planning services, and Ordinance No. 2022-033 to appropriate funds. Public Works Director Beck recommended approval of the engineering contract for on- call water modeling and planning services for an estimated amount of $50,000 and Ordinance No. 2022-033 to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-033 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $50,000.00 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council June 7, 2022 Page 8 Item 23. Consider the minutes of the May 17, 2022 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider a fireworks permit for an event to be held at the Fellowship Church on July 2. Fire Chief Darrell Brown recommended approval of a fireworks permit for an event on July 2 to be held at the Fellowship Church. Council Member Rogers announced she would be abstaining from this item and filed an Affidavit of a Conflict of Interest with the City Secretary. Motion was made to approve the fireworks permit for an event to be held at Fellowship Church on July 2. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: None Abstains: Rogers Approved: 6-0-1 ADJOURNMENT Motion was made to adjourn the meeting at 7:30 p.m. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of June, 2022. APPROVED: ___________________________ William D. Tate Mayor City Council June 7, 2022 Page 9 ATTEST: ___________________________ Tara Brooks City Secretary