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BRUNO RUMBELOW, CITY MANAGER#,
JULY 7, 2015
APPROVAL FOR THE AWARD OF AN INFORMAL REQUEST
FOR QUOTE FOR UPDATED HUMAN RESOURCE DATABASE
SOFTWARE
City Council to consider award of an informal request for quote for updated software for
the City's Human Resource Information System (database) from CS3 Technology.
Funding for this purchase is currently available in the Human Resources Department
account 100-44540-104-1 in an amount not to exceed:
$19,000 for Sage Human Resource Management Systems (HRMS) 2015 software,
$ 579 for a Sequel server license,
$ 134 for a Sequel user license, and
$ 1,200 for two servers
$20,913 total cost
The City's IT department will be purchasing the Sequel server and user licenses, as well
as the servers from a different vendor.
Quotes were taken in accordance with the City's purchasing policy. Formal bids and
advertisements are not required for purchases under $50,000. Three vendors submitted
quotations: Kianoff & Associates, Martin and Associates, and CS3 Technology. The
recommendation is to award the bid to CS3 Technology because their quote was the
lowest of the three.
June 30, 2015 (3:15PM)
The current Human Resource database software, Sage Abra Suite 9.1, was installed in
2009 and is based on Fox Pro programming language which is no longer used in
software applications due to its very limited capability to share data between data banks.
Sequel (SQL) programming language is a relational database language, which is newer
and widely used, and is the language used to create Sage HRMS 2015.
The Human Resource database needs to update to a programming language that will
communicate with other data banks such as our finance system (STW) and Laserfiche
in order to make employee processes more efficient and for long term records retention
purposes. This will be the first step in going to a paperless HR system. In addition,
since Fox Pro -based software is outdated, at some point Microsoft and Microsoft
software patches will no longer support Fox Pro -based software. Microsoft has not
announced an ending date but it could happen at any time, therefore responsible,
preventative action needs to be taken where the City's records are concerned.
Staff recommends approval.
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June 30, 2015 (10:37AM)