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HomeMy WebLinkAbout2015-07-07 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 7, 2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 5:45 p.m. Dinner - City Council Conference Room 6:15 p.m. Call to Order - City Council Chambers 6:15 p.m. Executive Session - City Council Conference Room 6:45 p.m. Workshop — City Council Chambers 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:00 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Pending or contemplated litigation relative to Outfront Media (formerly CBS Billboard) v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. C. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Northwest Highway and State Highway 114) pursuant to Section 551.072, Texas Government Code. D. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. 2. Major Budget Issues REGULARMEETING: 7:30 p.. - City Council Chambers INVOCATION: Council Member Duff O'Dell PLEDGE OF ALLEGIANCE: Boy Scout Troop 905 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. 4. Representative Giovanni Capriglione to present legislative update. 5. Mayor Tate to recognize Grapevine Colleyville Independent School District students who visited Sister City West Lothian, Scotland. 6. Grapevine Lake flooding update. 7. Parks and Recreation Department update. 10,I4TYA:11--i(l,IMM 8. Consider appointments to the various boards and commissions; Mayor to make chairman appointments to the Convention and Visitors Bureau Board, the Grapevine Heritage Foundation, Parks and Recreation Advisory Board and the Senior Citizens Advisory Board; Mayor to make City Council liaison and committee appointments and take any necessary action. 9. Consider an ordinance approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy and take any necessary action. 10. Consider an Engineering Design and Construction Phase Services Contract to DeltaTek Engineering for the design and inspection of structural- repairs and the interior and exterior painting of the support column and tank of the Mustang Elevated Storage Tank, consider an ordinance appropriating $104,032.50 for the contract award plus 10% contingency to the FY 2014-2015 Capital Improvements Plan and take any necessary action. JULY 7, 2015 PAGE 3 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider declaring certain items as surplus property and authorize for the sale of said items through public auction. Chief Financial Officer recommends approval. 12. Consider a one year First Alternate Municipal Court Judge contract with Brad Bradley and a one year Second Alternate Municipal Court Judge contract with Terry Leach. Chief Financial Officer recommends approval. 13. Consider a resolution adopting the Tarrant County Hazard Mitigation Action Plan as the City of Grapevine hazard mitigation plan. Fire Chief recommends approval. 14. Consider renewal of an annual contract with Kronos, Inc. for an annual contract for workforce management cloud hosting through a Cooperative Purchasing Agreement with U.S. Communities. Fire Chief recommends approval. 15. Consider a resolution authorizing the purchase of thirteen Getac tablet computers from PCS Mobile through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Fire Chief recommends approval. 16. Consider the award of an informal request for quote for updated human resource database software to CS3 Technology. Human Resource Director recommends approval. 17. Consider a resolution authorizing the purchase of one 2016 F-550 service body truck and one 2016 F-550 dump bed truck from Chastang Ford through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works Director recommends approval. 18. Consider awarding the Construction Contract for the 2015 Water and Sanitary Sewer Improvement Project to Sabre Development Corporation, consider an ordinance appropriating $1,838,562.60 for the contract award plus a 5% contingency to the FY 2014 — 2015 Capital Improvements Plan. Public Works Director recommends approval. JULY 7, 2015 PAGE 4 19. Consider the minutes of the June 16, 2015 Regular City Council meeting, June 23, 2015 Special City Council meeting and June 29, 2015 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. Bill 1*111 .04 ON I If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on July 2, 2015 by 5:00 p.m. q,� A. GRAPF�`y L ! �� Tara Brooks, City Secretary cir i m STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of July, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharon Spencer Darlene Freed Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum with Council Member Mike Lease absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Tara Brooks City Secretary Call tn Ordpr Mayor Tate called the meeting to order at 6:17 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Pending or contemplated litigation relative to Outfront Media (formerly CBS Billboard) v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. C. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Northwest Highway and State Highway 114) pursuant to Section 551.072, Texas Government Code. 07/07/15 D. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:19 p.m. The closed session ended at 6:49 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.072 and 551.087, Texas Government Code. Under Section 551.071, Texas Government Code, motion was made to approve a settlement with Outfront Media and authorize the City Manager to execute the settlement agreement and mutual release and all other associated documents as approved by the City Attorney and stipulating funds that are received as a result of this settlement will be segregated into an account to be allocated by the Council at a later date. Motion: Freed Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Item 2. Major Budget Issues. Chief Financial Officer Greg Jordan presented this item to Council. Mr. Jordan highlighted healthcare costs, retirement expenditures, Court security fee, staffing of Public Safety building, Texas Ambulance Supplemental Payment Program, The REC of Grapevine operations, and flood impact specifically on the Golf Fund and Lake Parks Enterprise Fund. Call to Order Mayor Tate called the meeting to order at 7:35 p.m. in the City Council Chambers. Invocation Council Member Duff O'Dell delivered the Invocation. 0 07/07/15 Pledge of Allegiance Boy Scout Troop 905 posted the colors and led the Pledge of Allegiance. Item 3. Citizen Comments Carl Young, 4113 Meadow Drive, Grapevine asked Council the plans for the 185 acres of City owned property. Laura Adams Jenkins, 8101 Canyon Oak Drive, Grapevine spoke about her son, Roy Adams Jr., who is in prison for the death of Officer Darren Medlin. Item 4. Representative Giovanni Capriglione to present legislative update Representative Capriglione highlighted success of the last legislative session including a $209 billion budget, $5 billion in tax cuts, border security, transportation funding, state and local park funding, fracking, open carry and the Rainy Day fund. Representative Capriglione also discussed transportation changes with TXDOT that will keep Grapevine roads open during peak times. Item 5. Mayor Tate to recognize Grapevine Colleyville Independent School District students who visited Sister City West Lothian, Scotland. Director of Leisure Sales and Promotions Heather Boehm described the recent student exchanges with West Lothian, Scotland including the Culinary Exchange, Educational Exchange and Golf Exchange. Mayor Tate presented the students in attendance a certificate. Item 6. Grapevine Lake flooding update. Emergency Management Coordinator Elizabeth Dimmick updated Council on the lake levels, facility and road closures and the financial process for Public Assistance. Item 7. Parks and Recreation Department update. Parks and Recreation Director Kevin Mitchell updated Council on the activities of the Parks and Recreation Department over the past year. Director Mitchell introduced his management team, the goals of the department, successes of the past year including the RBI World Series and the opening of The REC of Grapevine. Director Mitchell also described the new internal mentorship program, capital improvements, partnerships and community outreach and ended with a description of future projects. Item 8. Consider appointments to the various boards and commissions; Mayor to make chairman appointments to the Convention and Visitors Bureau Board the Grapevine Heritage Foundation, Parks and Recreation Advisory Board and the Senior Citizens Advisory Board; Mayor to make City Council liaison and committee appointments and take any necessary action. City Council made the following appointments to the Boards and Commissions: 3 07/07/15 Animal Shelter Advisory Committee Motion was made to appoint Nancy Snyder, citizen representative; Jason Steinle, Veterinarian; Kristina Valentine, Animal Shelter Staff; and Loretta Widmann, Animal Welfare Representative to serve two-year terms to expire in 2017. Motion: O'Dell Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Board of Zoning Adjustment Motion was made to appoint Michael Morris and Tracey Dierolf as an alternate member for two-year terms to expire in 2017. Motion: Freed Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 • 0 • C . • • ••- Motion was made to appoint Paul Biesiadny, Property Inspector; Paul Coventry, Mechanical Contractor; Shea Kirkman, Engineer; and Jerrold Sklar, Director of Sales to two-year terms to expire in 2017. The alternate position will remain vacant. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Convention and Visitors Bureau Board Motion was made to appoint Iain Scouller, Local Attraction Representative; Keith Spinden, Hotel Representative; and Daniel Weinberger, Citizen Representative to two-year terms to expire in 2017, and appointing Debi Meek as the alternate to a one-year term to expire in 2016. Motion: Spencer Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Mayor Tate appointed Joe Szymaszek as the Chairman of the Convention and Visitors Bureau Board. 9 07/07/15 Golf Course Advisory Board Motion was made to appoint Gary Davis, Shelley Ruddick, and Jonathan Wall to two-year terms to expire in 2017. One position will remain vacant. Motion: Wilbanks Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Grapevine Heritage Foundation Motion was made to appoint Sue Franks, Frances Jensen, Patricia Stinson and Don Vaughn as the Business Owner representative to two-year terms to expire in 2017. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Mayor Tate appointed Dr. Curtis Ratliff as Chairman of the Grapevine Heritage Foundation. Historic Preservation Commission Motion was made to appoint Vick Cox, R. Lee Derr, and Sean Shope to two-year terms to expire in 2017, and to appoint Chuck Voelker as an alternate with a term to expire in 2016. Motion: Freed Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Housing Authority Board and Commissioners Motion was made to approve Jane Everett, Linda Troeger and Terri Rushing as the Resident Member to two-year terms to expire in 2017. Motion: O'Dell Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 5 07/07/15 :•. k Motion was made to appoint Lynda Brown, Janice Cook, Janee Trasler and Debbie Venable to two-year terms to expire in 2017. Motion: O'Dell Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Metroport Teen Court Advisory Board Motion was made to appoint Traci Hutton and Marjorie Lewis to three-year terms to expire in 2018. Motion: Freed Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Parks and Recreation Board Motion was made to appoint Larry Francis, Place 3; John Dalri, Place 4; Terry Musar, Place 5; Krystyna Plut, Place 6; and Debra Tridico, Place 7 to two-year terms to expire in 2017. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Mayor Tate appointed Ray Harris as the Chairman of the Parks and Recreation Board. Planning and Zoning Commission Motion was made to appoint Dennis Luers, Gary Martin and Betty "BJ" Wilson to three-year terms to expire in 2018 and to appoint Theresa Mason and Bob Tipton as alternates to one-year terms to expire in 2016. Motion: Freed Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 0 07/07/15 Senior Citizens Advisory Board Motion was made to appoint Tena Burrell, Carey Miller and Pam Price to two- year terms to expire in 2017. Motion: O'Dell Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Mayor Tate appointed Dick Guckel as Chairman of the Senior Citizens Advisory Board. Mayor Tate announced there would be no changes to the Council Liaison appointments from last year: William D. Tate Tax Increment Finance District Boards - One and Two (1996/1998) Crime Control & Prevention District Board (2006) Grapevine 413 Economic Development Corporation Board (2007) Industrial Development Corporation (1988) Shane Wilbanks Parks & Recreation Advisory Board (2002) Historic Preservation Commission (2008) Open Space Review Committee (1998) U. S. Army Corps of Engineer Liaison (1995) Tax Increment Finance District Boards — One and Two (1996/1998) Facilities Committee (2014) Utility Committee (1998) 1St Alternate Golf Course Advisory Board (2002) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Industrial Development Corporation (1991) Sharron Spencer Board of Zoning Adjustment (2014) Convention & Visitors Advisory Board (2008) Facilities Committee (1985) 1st Alternate Planning & Zoning Commission (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Economic Development Corporation (1997) Darlene Freed Planning & Zoning Commission (2008) Teen Court Advisory Board (1998) Audit Committee (1998) DFW Airport Board Liaison (2001) Crime Control & Prevention District Board (2006) Grapevine 413 Economic Development Corporation Board (2007) 1 st Alternate Building Board of Appeals (2014) 7 07/07/15 Mike Lease Golf Course Advisory Board (2007) Heritage Foundation Advisory Board (2007) Facilities Committee (2008) Tax Increment Finance District Boards — One and Two (2007) 1St Alternate Senior Citizens Advisory Board (2007) 1 st Alternate Parks & Recreation Advisory Board (2007) Crime Control & Prevention District Board (2007) Economic Development Corporation (2014) Chris Coy Building Board of Appeals (2014) Grapevine/Colleyville Independent School Board Liaison (2010) 1St Alternate Board of Zoning Adjustment (2008) Audit Committee (2014) Utility Committee (2008) Tax Increment Finance District Boards — One and Two (2008) Impact Fee Committee (Ex -Officio) (2008) Crime Control & Prevention District Board (2008) Economic Development Corporation (2014) Duff O'Dell Animal Shelter Advisory Committee (2014) Housing Authority Advisory Board (2014) Library Advisory Board (2014) Senior Citizens Advisory Board (2014) Tax Increment Finance District Boards — One and Two (2014) Impact Fee Committee (Ex -Officio) (2014) Crime Control & Prevention District Board (2014) Industrial Development Corporation (2014) No action was required for the liaison appointments. Item 9. Consider an ordinance approving a negotiated settlement between the Atmos Cities Steerina Committee and Atmos Energy and take any necessary action. Assistant City Manager Jennifer Hibbs presented this item to Council. The ordinance and Settlement Agreement and tariffs are the result of negotiation between the Atmos Cities Steering Committee (ACSC) and Atmos Energy to resolve issues raised by ACSC during the review and evaluation of Atmos Mid-Tex's filing. The monthly residential customer charge will be $18.60. The consumption charge will change from $0.08819 per Ccf to $0.09931 per Ccf. The monthly bill impact for the typical residential customer consuming 60 Ccf will be an increase of $1.14 (about a 1.59% increase in the base bill). The typical commercial customer will see an increase of $2.69 or 0.96%. Motion was made to approve the ordinance and Settlement Agreement as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 E3 07/07/15 ORDINANCE NO. 2015-32 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT AGREEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2014 AND 2015 RATE REVIEW MECHANISM FILINGS; APPROVING A SETTLEMENT AGREEMENT WITH ATTACHED RATE TARIFFS AND PROOF OF REVENUES; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL Item 10. Consider an Engineering Design and Construction Phase Services Contract to DeltaTek Engineering for the design and inspection of structural repairs and the interior and exterior painting of the support column and tank of the Mustang Elevated Storage Tank, consider an ordinance appropriating $104,032.50 for the contract award plus 10% contingency to the FY 2014-2015 Capital Improvements Plan and take any necessary action. Director of Public Works Stan Laster presented this item to Council. The Engineering Design and Construction Phase Services Contract to DeltaTek Engineering, in the amount of $94,575.00, is for the design and inspection of structural repairs and the interior and exterior painting of the support column and tank of the Mustang Elevated Storage Tank. The ordinance allows for the appropriation of $104,032.50 for the contract award plus 10% contingency to the FY 2014 — 2015 Capital Improvements Plan. Motion was made to approve the award of contract to DeltaTek Engineering and the ordinance as presented. Motion: Freed Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None 0 07/07/15 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2015, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Council Member Sharron Spencer requested Item 13 be removed from consent. Item 13 was heard after the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11 Consider declaring certain items as surplus property and authorize for the sale of said items through public auction. Chief Financial Officer Jordan recommended approval of various types of scanners, a weather station, two-way radios, office and lounge furniture, copier, lawn equipment including mowers, blowers and miscellaneous police equipment including holsters, uniforms, cases and miscellaneous equipment be declared surplus property and to be sold at auction. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Item 12. Consider a one near First Alternate Municipal Court Judge contract with Brad Bradlev and a one vear Second Alternate Municipal Court Judge contract with Terry Leach. Chief Financial Officer Jordan recommended approval of contracts to Judge Brad Bradley as First Alternate Municipal Court Judge to substitute in the temporary absence of the Presiding Municipal Court Judge and Judge Terry Leach to substitute in the temporary absence of the Presiding Municipal Court Judge and the First Alternate Judge. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 IN 07/07/15 Item 14. Consider renewal of an annual contract with Kronos Inc. for an annual contract for workforce management cloud hosting through a Cooperative Purchasing Agreement with U.S. Communities. Fire Chief Darrell Brown recommended approval of the request for annual cloud hosting of the automated payroll software that integrates with the City's Stw Inc. payroll software. This software is web based and manages the Fire Department's daily roster which includes real-time station/apparatus staffing as well as the tracking of employee vacation, comp time, holiday, and sick time usage. The cost of this contract is not to exceed $15,690. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Item 15. Consider a resolution authorizing the purchase of thirteen Getac tablet computers from PCS Mobile through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Fire Chief Brown recommended approval of the purchase of thirteen rugged Getac tablets and associated hardware/software. The tablets will be used in the field by the Fire Department and replaces existing mobile workstations that are older technology and are at the end of their useful life expectancy. The cost of the purchase shall not exceed $61,876.13. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TABLET COMPUTERS THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the award of an informal request for quote for updated human resource database software to CS3 Technology. Human Resource Director Carolyn Van Duzee recommended approval of the award to CS3 Technology for for Sage Human Resource Management Systems (HRMS) 2015 software, a Sequel server license, a Sequel user license and two servers for a total amount of $20,913. 11 07/07/15 Motion was made to approve the consent agenda as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Item 17 Consider a resolution authorizing the purchase of one 2016 F-550 service body truck and one 2016 F-550 dump bed truck from Chastang Ford through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works Director Laster recommended approval of the two trucks to be used by the Public Works Traffic Division to accomplish the requirements of the Fiber Optic Project with the Grapevine Colleyville Independent School District in an amount not to exceed $117,628. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ONE 2016 F-550 SERVICE BODY TRUCK AND ONE 2016 F-550 DUMP BED TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 18 Consider awarding the Construction Contract for the 2015 Water and Sanitary Sewer Improvement Project to Sabre Development Corporation, consider an ordinance appropriating $1,838,562.60 for the contract award plus a 5% contingency to the FY 2014 — 2015 Capital Improvements Plan. Public Works Director Laster recommended awarding the construction contract to Sabre Development Corp. in the amount of $1,751,012, and adopting an ordinance appropriating $1,838,562 that includes a 5% contingency. The water improvements address needs at seven locations across the City consisting of water line replacements/upsizing and installing new lines to improve system circulation and water quality issues. The sanitary sewer improvements address needs due to failures and deterioration due to corrosive sewer gasses. Motion was made to approve the consent agenda as presented. Motion: Coy 12 07/07/15 Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 ORDINANCE NO. 2015-34 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2015, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Consider the minutes of the June 16, 2015 Regular City Council meeting, June 23, 2015 Special City Council meeting and June 29, 2015 Special City Council meeting. City Secretary Brooks recommended approval. Motion was made to approve the consent agenda as presented. Motion: Coy Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 Item 13 was removed from consent and heard separately. Item 13. Consider a resolution adopting the Tarrant County Hazard Mitigation Action Plan as the City of Grapevine hazard mitigation plan. Council Member Spencer asked about the plan details. Emergency Management Coordinator Dimmick stated the resolution was needed to apply for federal funding for flood recovery. Motion was made to approve the resolution adopting the Tarrant County Hazard Mitigation Action Plan. Motion: Freed Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE TARRANT COUNTY HAZARD MITIGATION ACTION PLAN, JUNE 2015 AND PROVIDING AN EFFECTIVE DATE 13 07/07/15 Motion was made to adjourn the meeting at 9:06 pm. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of July, 2015. F.A112SKOM William D. Tate Mayor ATTEST: LAUAW�l Tara Brooks City Secretary -At,� OP 0 0 LU C2