HomeMy WebLinkAboutItem 14 - Mattresses for the Fire Department MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 2
MEETING DATE: DECEMBER 15, 2009
SUBJECT: CONSIDER APPROVAL TO REJECT INTITAL BIDS AND TO
APPROVE THE RE-BID PURCHASE OF MATTRESSES FOR
THE FIRE DEPARTMENT
RECOMMENDATION:
City Council to consider approval to purchase 30 mattresses and covers from Stacy
Furniture &Accessories in the total amount of$21,446.88.
FUNDING SOURCE:
Funds are budgeted in accounts 325-42281-210-10-2010 Capital Equipment/Machinery
Purchase Fund/Apparatus and Tools/Fire Department.
BACKGROUND:
Bids were taken in accordance with City Purchasing Policy. Advertisements are not
required for purchases under $50,000. Bids were posted on the City's Internet Web Site.
Eight vendors responded to the initial bid and one vendor responded to the re-bid. A
copy of the bid tabulation listing all pricing received is attached for review.
This request is to approve the purchase of 30 mattresses and mattress covers to replace
the current mattresses at fire stations 1, 3, 4 and 5. The mattresses were approved for
purchase during this fiscal year. Fire Department Staff considered several different types
of mattresses and found the Restonic Healthiest Memory Foam Mattress met the
departments requirements for durability and long term strength required for continued
use.
Staff initially issued bids on the City's internet website based on specifications equal to
the Restonic brand. Eight vendors initially responded to the request. After the bid
opening and review of the bids received, it was determined that vendors 1 and 4 did not
meet the requested specifications and that vendors 3, 7 and 8 submitted incomplete
bids. Staff requested a sample from vendor 2 and it was determined that the sample did
not meet the requested specifications. In addition, after the opening it was also
determined that additional specifications of pickup and hauling off of the old mattresses
would be required. It was determined that vendor 5 did not include the cost of delivery,
pickup and haul off of the old mattresses. To insure fairness to all vendors, a re-bid was
issued and posted on the web site with the new specifications. Only one bid from a
Grapevine vendor was received from the re-bid. This bid met all of the bid specifications.
December 10,2009(8:19AM)
Staff recommends rejecting the initial bids received and awarding the re-bid to Stacy
Furniture and Accessories in the total amount of$21,446.88.
CD
December 10,2009(8:19AM)
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