HomeMy WebLinkAboutItem 12 - Network SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER'
MEETING DATE: SEPTEMBER 6, 2011
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE A ONE YEAR
MAINTENANCE AGREEMENT WITH AN OPTIONAL ONE YEAR
RENEWAL FOR VARIOUS NETWORK SOFTWARE THROUGH
A STATE DIR CO -OP CONTRACT PROGRAM.
RECOMMENDATION:
City Council to consider approval of a resolution to purchase a maintenance contract for
various network software licenses from SHI Government Solutions, Inc. for one year
plus an optional one year renewal established by the State of Texas Department of
Information Resources ICT Co -op Contracts Program in the total annual amount of
$38,673.75.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100 -44540 -101 -2 General
Fund /City Manager/Technology /Professional Services.
BACKGROUND:
This purchase will be made in accordance with a contract established through the State
of Texas Department of Information Resources ICT Co -op Contracts Program (contract
#DIR -SDD -1034 expires July 21, 2012). Contract purchases through this program are
authorized under Texas Government Code, Chapter 791 and Chapter 2054, Section
2054.0565 (b) that states, "A political subdivision that purchases an item or service using
a contract under this section satisfies any other law requiring the political subdivision to
seek competitive bids for that item or service."
This request is for the purchase of maintenance contracts to support the current
software modules that operate as part of the City's computer networking system. The
maintenance contract will cover maintenance on Novell, GroupWise, SecureLogin, and
SUSE Linux software.
The contract will be for 12 months and will start on October 1, 2011. SHI Government
Solutions, Inc. is the sole DIR contractor for Novell software maintenance. The contract
also calls for an optional one year renewal.
The following items are covered under this agreement:
535 Ea.
Novell Open Enterprise Server Maintenance
594 Ea.
GroupWise Maintenance
103 Ea.
GroupWise WebAccess /Messenger Maintenance
37 Ea.
SecureLogin 7.0 License
37 Ea.
SecureLogin Maintenance (1011110- 9130111)
37 Ea.
SecureLogin Maintenance (1011111- 9130112)
10 Ea.
SUSE Linux Enterprise Server Subscription
1 Ea.
SUSE Linux Enterprise Desktop Subscription
Total (12 Month Period)
$15,825.30
$12,402.72
$ 495.43
$ 751.10
$ 188.70
$ 1 88.70
$ 8,694.20
$ 127.60
$38,673.75
Staff recommends approval of a resolution to purchase a maintenance contract for
various network software licenses from SHI Government Solutions, Inc for one year plus
an optional one year renewal established by the State of Texas Department of
Information Resources ICT Co -op Contracts Program in the total annual amount of
$38,673.75.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGERS' DESIGNEE TO PURCHASE A
ONE YEAR MAINTENANCE AGREEMENT WITH AN
OPTIONAL ONE YEAR RENEWAL FOR VARIOUS
NETWORK SOFTWARE THROUGH A STATE DIR CO -OP
CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Government Code, Chapter 791 and
Chapter 2054, Section 2054.0565 to purchase an item under a state contract therefore
satisfying any state law requiring local governments to seek competitive bids for the
purchase of the item; and
WHEREAS, the State of Texas Co -Op Purchasing program is a qualified purchasing
program; and
WHEREAS, the City of Grapevine, Texas has an established Cooperative
Agreement with the State of Texas Department of Information Resources ICT Co -op
Contracts Program and wishes to utilize the contract meeting all State of Texas bidding
requirements; and
WHEREAS, the State of Texas DI has an established contract # DIR -SDD -1034
with SHI Government Solutions, Inc; and
WHEREAS, the City of Grapevine has a need to purchase a maintenance
agreement for various network software.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. ....I Ihat all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes to purchase a
maintenance agreement for various network software for one year at a cost of $38,673.75
with an option of a one year renewal.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of September, 2011.
►_1 =100IT21:1
ATTEST°
APPROVED AS TO .
RES. N. 2