HomeMy WebLinkAboutItem 05 - Ted R Ware Plaza ITEM # g
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 17, 2009
SUBJECT: CONSIDER APPROVAL OF A CONTRACT TO CONSTRUCT
THE TED R. WARE PLAZA
RECOMMENDATION:
City Council to consider approval of a contract to C Green Scaping for the construction
of the Ted R. Ware Plaza in the total amount of$88,525.
FUNDING SOURCE:
Funds are budgeted in account 179-79170-000 Capital Projects CVB/Ted Ware Plaza.
BACKGROUND:
Request for proposals were issued at the request of the Convention and Visitors Bureau
and proposal documents were issued in accordance with Local Government Code
Chapter 271, Subchapter H, Section 271.116. The proposal advertisement posted in the
Fort Worth Star Telegram on July 16, 2009 and July 23, 2009. Staff issued proposal
documents to five contractors. The proposal document established criteria for evaluating
the qualifications of each contractor. Staff evaluated each proposal based on the criteria
established. A tabulation of the pricing offered and the criteria evaluation ranking is <1
attached for review.
This project is for the construction of the landscaping element of the Ted R. Ware Plaza
at 627 S. Church Street, the historic Keeling House property. The plaza will serve as an
outdoor gathering and orientation space for visitors who come to experience Grapevine's
new museum complex containing the Settlement to City, Donald School and Cotton Gin
Museums.
The project proposal is based on plans by Mesa Landscape Architects and includes: site
preparation, grading, construction of a new plaza with water feature, ADA walkways, a
landscape irrigation system, lighting system, new seating, and installation of new trees,
shrubs and plants as per Mesa's plan.
Staff received five proposals from qualified contractors for this project. Evaluations and
ranking of the established criteria was conducted for each proposal. The highest ranking
received based on the criteria was from C Green Scaping. In accordance with the
proposal instructions, Staff then conducted a meeting with C Green Scaping to review
the project requirements and make any adjustments necessary. A contract addendum
was established but no changes in the total cost of the project resulted.
November 12,2009(3:24PM)
Work on the Donald School House building and Cotton Gin House is budgeted in
this year's capital budget and will be completed along with the landscaping project in
the first half of 2010.
Staff recommends approval to establish a contract with C Green Scaping to
construct the Ted R. Ware Plaza for a total cost of$88,525.
CD
November 12,2009(3:24PM)
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