HomeMy WebLinkAboutItem 13 - Medical PhysicalsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
MEETING DATE: AUGUST 4, 2015
SUBJECT: APPROVAL TO ESTABLISH A PROFESSIONAL SERVICES
CONTRACT WITH THE HUGULEY ASSESSMENT CENTER
FOR POLICE & FIRE MEDICAL PHYSICALS
RECOMMENDATION:
City Council to consider award of an annual professional service contract to the Huguley
Assessment Center to provide medical physicals on an annual basis for Fire and Police
Department personnel.
FUNDING SOURCE:
Funding for this contract is currently available in 100-44540-210-1 (General
Fund/Professional Services/Fire Department/Fire Administration) in an amount not to
exceed $29,000.00 and 100-45664-109-1 (General Fund/Administration Services/Risk
Management/Health Insurance Claims) in an amount not to exceed $38,145.00.
BACKGROUND:
This request is for approval to establish a new annual contract for the Fire and Police
Departments to provide medical physicals on an annual basis. The contract is for an
initial one-year period with two, one-year renewal options
The Huguley Assessment Center will provide, within 30 days of the exams, a "Pass/Fail
Fit for Duty Assessment" to the Chief of each department with respect to each of its
employees and provide the employee a "Risk Stratification and Medical Category
Rating" which will contain results and other information arising from the exam. Huguley
has been providing these services on site in Grapevine for the past three years. There
is no increase in pricing.
The Grapevine Fire Department has been conducting medical physicals annually for
firefighters since 2006. The Grapevine Police has been conducting medical physicals
annually for police department personnel since 2010. All physicals are conducted on-
site in Grapevine.
Staff recommends approval.
7/29/2015 4:24:08 PM
RUGULEY ASSESSMENT CENTER
David G. Troutman, M.D.
Int. Medicine
The Huguley Assessment Center agrees to perform the following physical assessments
for the Grapevine Fire and Police Department for the year 2015 at the quoted price. The
assessments will include:
1) Physical Examination
2) Graded Exercise Treadmill Test
3) Blood Testing
a. CBC with Differential
b. Chemistry
4) Urinalysis
5) Audiometric Screening
6) Vision Screening
7) Pulmonary Function Evaluation
8) Fitness Testing
9) PPD (TB skin test)
Total Assessment Cost $ 330.00 with Max TM
$270.00 with Max TM (no blood testing)
$240.00 with resting EKG
$180.00 with resting EKG (no blood testing)
Additional tests as needed:
1) PSA (40 yrs and older)
$ 35.00
2) Chest X -Ray
$ 70.00
3) NIDA 5 Drug Screen
$ 30.00
4) Hepatitis B titer
$30.00
5) Hepatitis B vaccine
$35.00/shot
Assessments will be done on-site in Grapevine at a designated Fire or Police facility over
a three-week period. Approximately 200 Grapevine Fire and Police personnel will be
assessed. Week one will consist of the blood draw and urinalysis. These tests will be
done over a 5 day period. Weeks 2 and 3 will consist of the maximal stress test or resting
EKG, pulmonary function test, hearing test, vision screen, fitness testing, and physical
examination. These tests will be done over a 10 day period. This contract and its prices
will be valid for 2015 with the option of renewal for two one-year periods:
All fitness testing will be scored using the Huguley Assessment Center fitness standards
that were adopted from the Cooper Institute. Personnel who score Superior or Excellent
on their fitness assessment will receive a complimentary T-shirt. A copy of the fitness
results will be provided to the designated Grapevine Fire or Police personnel.
All stress tests and EKG's will be reviewed and interpreted by the Huguley Assessment
Center physicians. All personnel who are found to have a "positive" stress test will be
referred to the appropriate specialist. The individual will be notified of the results in
writing and 60 days from that point to address the specified need.
Upon completion of the assessment all fire personnel will be given a risk stratification
and medical category rating based on the results of the testing. The employee's
supervisor will be notified immediately of anyone who is "not cleared for duty" so the
individual can be removed from active duty until additional medical evaluation is
received. The employee's supervisor will be given a "fit for duty" upon completion of the
evaluation.
Dayne Berkner is the Manager of the Assessment Center and the main contact person for
the contract. He can be reached at 817-551-2560 or dayne.berkner@ahss.org
Dayne Berkner
Assessment Center Manager City Of Grapevine
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