HomeMy WebLinkAboutItem 14 - Microsoft Hosted Exchange ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 4, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
WITH RENEWALS FOR MICROSOFT HOSTED EXCHANGE
SERVICES
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of Microsoft hosted
Exchange services from SHI Government Solutions, Inc. through a contract established
by the State of Texas Department of Information Resources (DIR) Cooperative
Contracts Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 114-44500-120-1 (IT
Software) in the amount not to exceed $16,756.20.
This purchase will be made in accordance with a contract established with SHI
Government Solutions, Inc. by the State of Texas Department of Information Resources
(DIR) Cooperative Contracts Program. Purchases through this program are authorized
under Texas Local Government Code, Chapter 271, Subchapter D and Texas
Government Code Chapter 2054, Section 2054.0565 (b).
Bids were taken by the cooperative and a contract was awarded to SHI Government
Solutions, Inc. The Purchasing and IT staff reviewed the contract for specification
compliance and pricing and determined that the contract would provide the best service
and pricing for meeting the needs of the City.
This purchase request is for an initial nine months with two optional, one-year renewals
of Microsoft hosted Exchange services. The annual subscriptions will enable IT Staff to
migrate current Novell GroupWise users to Exchange Online (Outlook). These services
must be renewed annually.
Staff recommends approval.
JJ/BS
7/29/2015 10:33:37 AM
RESOLUTION NO. d7 /090 so FT
Fed e, 6
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to make
purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of the item; and
WHEREAS, the State of Texas Department of Information Resources (DIR)
Cooperative Contracts program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR
Cooperative Contracts Program through membership in the Program and wishes to utilize
the contract meeting all State of Texas bidding requirements; and
WHEREAS, the State of Texas DIR has an established contract No. DIR-SDD-2503
with SHI Government Solutions, Inc. for IT Products and Related Services; and
WHEREAS, the City has a need for Microsoft hosted Exchange services; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
• THEREFORE, D BY THE CITY COUNCILOF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of Microsoft hosted Exchange services with SHI Government Solutions, Inc. for an amount
of $16,756.20.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Microsoft hosted Exchange services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of August, 2015.
ATTEST:
RES. NO. 2