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HomeMy WebLinkAboutItem 09 - Minutes ITE.M � STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Budget Workshop on this the 27th day of July, 2009 at 5:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John McGrane Administrative Services Director Gary Livingston Budget Manager Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 5:35 p.m. ITEM 1. WORKSHOP, FISCAL YEAR 2010 PROPOSED BUDGET MAJOR ISSUES UPDATE City Manager Bruno Rumbelow stated in order to manage the budget under the fiscal restraints mandated by the recession and to continue with a reduced budget without sacrificing service levels, a number of actions from the contingency plan were implemented--hiring freeze placed on all vacant positions, capital purchases were frozen except those deemed critical, and all departments developed budget reduction plans. Administrative Services Director John McGrane reviewed the FY2010 major budget issues for the following: General Fund, Convention and Visitors Bureau Fund, Crime Control and Prevention District Fund, Special Revenue Fund, Utilities Enterprise Fund, Lake Park Special Revenue Fund, Lake Enterprise Fund,and Vehicle and Technology Replacements. There was no formal action taken by the City Council. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 11th day of August, 2009 at 5:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John McGrane Administrative Services Director Gary Livingston Budget Manager Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 5:35 p.m. ITEM 1. WORKSHOP, BUDGET FISCAL YEAR 2009-2010 City Manager Bruno Rumbelow and Administrative Services Director John McGrane presented the proposed budget for Fiscal Year 2009-2010. Total revenue is projected at $51,141,629.00 with expenditures projected at$51,239,245.00. The ending fund balance is projected at $8,547,390.00 that represents 20% of total budgeted expenditures and 72 days of operation. City Manager Rumbelow reported that sales tax collection was lower than projected due to the current recession. He also stated that the City would continue on a "pay as we go budget" for the remainder of the current budget and FY2010. Administrative Services Director McGrane stated the proposed tax rate for Fiscal Year 2010 is $.35 per$100 valuation. He reviewed the General Fund noting there is a 1% merit increase included in the budget for employees. Council directed Staff to fund personnel expenditures at 98% and, if needed,the budget could be amended mid-year for personnel expenditures. 08/11/09 Administrative Services Director McGrane reviewed the following funds: Convention & ., Visitors Bureau Fund, Stormwater Drainage Fund, Crime Control and Prevention District Fund, Lake Parks Special Revenue Fund, 4B Economic Development Fund, Lake Enterprise Fund and the Utility Enterprise Fund. He noted there were no proposed rate increases for water and wastewater. He also stated there are proposed increases in golf fees and cart rental rates. It was noted there are no expenditures for the Quality of Life Fund in the proposed budget, and that the fund will be reviewed at the mid-year update. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Council Member Lease,offered a motion to adjourn the workshop at 6:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of August, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 07/27/09 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of August, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of August, 2009 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:23 p.m. ITEM 1. LAKE PARKS FINANCIALUPDATE Parks & Recreation Director Doug Evans reviewed the timeframe for the acquisition and development of the lake parks in Grapevine. He presented the Lake Parks Financial Update noting revenues, expenditures, campground occupancy rates and services from 2006-2009. He noted dates when the Vineyards' Campground was closed for construction and during the 2007 flood, and all boat ramps were closed due to high and low water events. Mr. Evans stated the City was receiving public assistance funding from FEMA for some of the damages directly related to the flood event. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Council Member Freed,offered a motion to adjourn - the workshop at 6:45 p.m. The motion prevailed by the following vote: 08/04/09 Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of August, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of August, 2009 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:45 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. .>' 08/04/09 ADJOURNMENT Council Member Spencer, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of August, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AgooN STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of August, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:34 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Lease delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PROCLAMATION RECOGNIZING 30TH ANNIVERSARY OF THE GRAPEVINE GOLF COURSE Mayor Tate presented a proclamation to Director of Golf Jim Smith recognizing August 21, 2009 as the 30th Anniversary of the opening of the Grapevine Golf Course. ITEM 2. AUTHORIZE WATERLINE OVERSIZING REIMBURSEMENT, ONCOR ELECTRIC DELIVERY, STATE HIGHWAY 360 Public Works Deputy Director Stan Laster recommended approval for authorization of waterline oversizing reimbursement to Oncor Electric Delivery for construction of a 12 inch . waterline in the amount of$14,000.00. Oncor Electric Delivery has completed an upgrade to their existing substation development along State Highway 360 between Pavestone and Grapevine-Euless Road on the north side of State Highway 360. Oncor was required to 08/04/09 oversize a waterline to accommodate the City's Water Master Plan. The City Code provides that the City refund private developments for the oversizing costs attributable to the difference in costs of lines necessary for their development compared to lines required by the City's Master Water and Wastewater Plans. Council Member Freed made a motion authorizing the waterline oversizing reimbursement to Oncor Electric Delivery. Council Member Coy seconded the motion. The vote was as follows: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 3. ORDINANCE,AMEND CHAPTER 23 TRAFFIC, PARKING RESTRICTIONS ON TIMBERLINE DRIVE Assistant Director of Transportation/Utilities Ramana Chinnakotla recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic to impose "no parking" on both sides of Timberline Drive from Mustang Drive to Oak Ridge Point and to impose "no parking, no stopping, no standing" on both sides of Timberline Drive from Oak Ridge Point to 1,436 feet south of Oak Ridge Point. The proposed parking restrictions are intended to improve traffic and pedestrian safety in front of Grapevine High School and Timberline Elementary School. Motion by Council Member Stewart, seconded by Council Member Spencer,to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2009-29 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-63 RELATIVE TO NO PARKING ZONES, RESTRICTED PARKING ZONES;AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 4. ORDINANCE, AMEND CHAPTER 23 TRAFFIC, SCHOOL ZONE SCHEDULES 2 08/04/09 An is Assistant Director of Transportation/Utilities Ramana Chinnakotla recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic to .. establish new school zone times to match the new Grapevine/Colleyville ISD bell schedule. The cities of Colleyville and Euless have agreed to the scheduling changes. Motion by Council Member Coy, seconded by Council Member Freed, to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ORDINANCE NO. 2009-30 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-27 SAME--SCHEDULES OF ADDITIONAL SCHOOL ZONES, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, Amik, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 5. APPROVE PURCHASE OF LONG LINE THERMOPLASTIC PAVEMENT MARKING SYSTEM Public Works Director Matt Singleton recommended approval to purchase a Long Line Thermoplastic Pavement Marking System for the Traffic Division from Advance Striping Equipment in the amount of $92,480.00. The City has had the capability of short line marking for a while but has contracted out long line marking. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 3 08/04/09 Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ITEM 6. RESOLUTION, RATIFYING PURCHASE AND INSTALLATION OF REPLACEMENT BRIDGE AT GRAPEVINE GOLF COURSE Administrative Services Director John McGrane recommended approval of a resolution ratifying the purchase of a replacement bridge at Grapevine Golf Course and awarding a contract to Coursey, Inc. for the installation of the bridge in the amount of $68,517.50. Mr. McGrane stated the 80 foot expansion bridge was severely damaged by a falling tree during the storms on June 10 and 11, 2009. After inspection, the bridge was found to be structurally unsound and to protect the public's safety, the bridge was closed. Motion by Council Member Lease, seconded by Council Member Stewart, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2009-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE RATIFICATION OF STAFF ACTION TO CONTRACT FOR THE PURCHASE AND REPLACMENT OF AN EXPANSION BRIDGE AT THE MUNICIPAL GOLF COURSE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item. 7 Purchase Potassium Permanganate Feed System Public Works Director recommended approving the purchase of a Potassium -.. Permanganate Feed System for the Water Treatment Plant from Century Process s -r,, Equipment in the amount of$24,785.00. 4 08/04/09 tee,, Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 8. Renew Street Paving Fabric Annual Contract Public Works Director recommended renewal of a contract to Hanes Geo Components as primary contractor to establish fixed annual pricing for paving fabric. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 9. Resolution, Approve Purchase of Electrical Pedestals ASSN Public Works Director recommended approval of a resolution authorizing the purchase of 62, 60-Amp and 62, 100-Amp electrical pedestals from Electrical Materials Company in the amount of $22,010.00 for use as temporary site service equipment along Main Street during City sponsored festivals. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks RESOLUTION NO. 2009-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE RATIFICATION OF STAFF ACTION TO PURCHASE ELECTRICAL PEDESTALS FOR MAIN STREET FESTIVALS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 10. Approve Purchase of Rotary Lobe Pumps Public Works Director recommended approval to purchase two rotary lobe pumps for the Water Treatment Plant from Rotasery L.P. in the amount of$46,460.00. 5 08/04/09 Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 11. Renew Temporary Employment Services Annual Contract Administrative Services Director recommended renewal of an annual contract to Temporaries of Texas to establish annual fixed pricing for temporary employment services. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 12. Renew Tree Maintenance Annual Contract Parks & Recreation Director recommended renewal of an annual contract to Preservation Tree Services as primary contractor and to Northwest Services dba Horton Tree Service as secondary contractor to establish fixed annual pricing for tree maintenance services. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 13. Approve Purchase of Fitness Equipment Parks& Recreation Director recommended approval to purchase fitness equipment for the Community Activities Center from Fitness Center Outfitters in the amount of$33,075.00. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks Item 14. Consideration of Minutes 6 08/04/09 City Secretary recommended approval of the minutes of the July 21, 2009 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks ADJOURNMENT Council Member Spencer, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of August, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 7