HomeMy WebLinkAboutItem 08 - Street Paving Fabric ITENA g.
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 4, 2009
SUBJECT: CONTRACT RENEWAL OF BID NUMBER 258-2006 FOR
STREET PAVING FABRIC
RECOMMENDATION:
City Council to consider renewal of a contract to Hanes Geo Components as primary
contractor to establish fixed annual pricing for paving fabric. Annual purchases will be
limited to the budgeted amount for this product. The bid tabulation is attached for review.
FUNDING SOURCE:
Funds are available in account 325-48899-415-06-0008 (Lease Fund/Capital Equip-
ment Plan/Infrastructure/New Streets) in the amount of$50,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on March 9, 2006 and March 16, 2006.
The purpose of this bid was to establish annual contract pricing for street paving fabric
required on an as needed basis by the Street Division. The bid requested fixed annual
pricing for two widths of paving fabric. Bids were issued to six vendors with two vendors
responding. On April 18, 2006, Council initially approved contracts with Lone Star
Products (now called Hanes Geo Components) as primary supplier and Texas
Contractors Supply (now known as White Cap Construction Supply) as secondary
supplier. On August 5th, 2008, Council rejected the renewal of White Cap Construction
as secondary supplier due to a 31.8% requested price increase. Under the State Local
Government Code a contract may not be increased by more than 25%.
The bid was for an initial one-year period with an option to renew for four additional one-
year periods. If renewed, this would be the third one-year renewal period. Hanes Geo
Components has provided this service in the past with satisfactory results and has
agreed to renew the contract with no price increase. (See attached documentation.)
July 29,2009(11:02AM)
Staff recommends renewal of a contract to Hanes Geo Components for street paving
fabric on an as needed basis.
GR
July 29,2009(11:02AM)
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Jul. 21. 2009 11 : 34AM Lone Star Products No. 6009 P. 1
AOPTAI
aPai Wek n42 42 Averiuc s.
Grand Prairie, Tx 75050
469.523.0 144
469.523.0555
J- HANES 72i: j'`~ '"''r) \ rD m: ,°
A e .-&�i (1:;) 1L¢u COMPANY
July 21,2009
City of Grapevine--Purchasing
501 Shady Brook Drive,Room#108
Grapevine,Texas 76099
Re: City of Grapevine Contract—258-2006 Street Paving Fabric
Dear Mr. Roseher,
This letter is to confirm that Hanes Geo Components (formally Lone Star Products) agrees to renew
contract 258-2006-17451 Street Paving Fabric for another year at the stated contract price. We look
forward to the opportunity to serve The City of Grapevine with this renewal agreement
Please let me know if you have any questions
Sincerel ,
Steve Waczak
Vice President Operations
Hanes Geo Components