HomeMy WebLinkAboutItem 12 - Tree Maintenace ITEM # het „.
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 9/—
MEETING DATE: AUGUST 4, 2009
SUBJECT: AWARD OF RENEWAL OF AN ANNUAL CONTRACT FOR
TREE MAINTENANCE SERVICES
RECOMMENDATION:
City Council to consider renewal of an annual contract to Preservation Tree Services as
primary contractor and to Northwest Services dba Horton Tree Service as secondary
contractor to establish fixed annual pricing for tree maintenance services. Annual
expenditures will be limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds will be limited to the budgeted amount for the following accounts:
100-44540-312-3 General Fund/Park Maintenance/Professional Services
119-44540-312-9 General Fund/Lake-Parks/Professional Services
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on June 14, 2007 and June 27, 2007. The bid was opened
publicly on June 29, 2007.
The purpose of this bid was to establish annual fixed pricing for tree maintenance
services. This service will include all general tree maintenance services.
Invitations to bid were issued to eight vendors with two vendors responding.
Preservation Tree Services, Inc. was the lowest overall bid that met all of the bid
specifications and requirements. Northwest Services dba Horton Tree Service was
awarded as secondary contractor to insure the availability of services during possible
emergencies.
The bid specifications allowed for an initial one-year contract with four one-year options
to renew. If approved, this would be the second renewal period. Preservation Tree
Services and Northwest Services dba Horton Tree Service has provided this service in
the past with satisfactory results and both agree to renew the contract with no price
increases.
Staff recommends renewal of contract be awarded to Preservation Tree Services as
primary contractor and to Northwest Services dba Horton Tree Service as secondary
contractor for this service.
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JUL:17-2009 16~30 PRESERVATION TREE SERVICE 2145282295 P.002
Preservation TREE SERVICES. INC.
660 Preston Forest Center. 1137
Dallas,Texas 75230
214.528.2266,Fax 214.528.2295
www.preservationtree.com
July 17, 2009
City of Grapevine
Mr. Gary Roscher Sent via fax: 817-410-3066
P.O.Box 95104 &US Mail
Grapevine TX 76099
Re: City of Grapevine Contract—Tree Maintenance Services
Dear Gary:
Please consider this letter notification to renew our current contract. We have reviewed
our pricing. There will be no price adjustments to the current contract.
We thank you for your continued business.
ince ely,
•
Pauline M. Glenn
Vice President,Administration
Total P.002
—.»..«s... l::sca ss,ssu s■eira I
07/17/2009 05:00 8174839378 HORTONS NES PAGE 02/03
NORTHEAST SERVICES, INC.
DBA HORTON TREE SERVICE
P.O. BOX 1185
Kennedale, TX 76060
817-572-2334 817-483-9378 Fax
07/16/09
City of Grapevine
Purchasing
P O Box 95104
Grapevine, TX 76051
.
Re: City of Grapevine Contract
Tree Maintenance Service
To Whom It May Concern:
Northeast Service,Inc. dba Horton Tree Service is interested in renewing the
contract with the City of Grapevine for Tree Maintenance Service.
All prices will remain the same for the 2009-2010 year. Please forward the annual
contract to me for my signature.
Thank you for your business.
77)ly __._ ____.,,,
J finny Horton
President