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HomeMy WebLinkAboutItem 18 - Cisco Software MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER °: MEETING DATE: AUGUST 18, 2015 SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT WITH RENEWALS FOR CISCO SOFTWARE MAINTENANCE RECOMMENDATION: City Council to consider approval of a resolution for the purchase of Cisco software maintenance from Netsync Network Solutions through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. FUNDING SOURCE: Funding for this purchase is currently available in account 100-43465-101-2 (Misc. Equipment Maintenance) in the amount not to exceed $18,564.80. BACKGROUND: This purchase will be made in accordance with a contract established with Netsync Network Solutions by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Purchases through this program are authorized under Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b). Bids were taken by the cooperative and a contract was awarded to Netsync Network Solutions. The Purchasing and IT staff reviewed the contract for departmental specification compliance and determined that the contract would provide the best product, service and pricing for meeting the needs of the City. This purchase request is for an annual contract with two optional one year renewals for Cisco software maintenance. The annual maintenance agreement will allow IT staff to receive updated software, hardware maintenance and technical support as needed. Staff recommends approval. 8/12/2015 3:04:15 PM RESOLUTION NO. (jISC A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CISCO SOFTWARE MAINTENANCE THROUGH THE STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) COOPERATIVE CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code, Chapter 271, Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to make purchases under a state contract therefore satisfying any state law requiring local governments to seek competitive bids for the purchase of the item; and WHEREAS, the State of Texas Department of Information Resources (DIR) Cooperative Contracts program is a qualified purchasing program; and WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR Cooperative Contracts Program through membership in the Program and wishes to utilize the contract meeting all State of Texas bidding requirements; and WHEREAS, the State of Texas DIR has an established contract No. DIR-TSO-2542 with Netsync for IT Products and Related Services; and WHEREAS, the City has a need for Cisco software maintenance; and WHEREAS, all legal prerequisites for the adoption of this resolution have been met, including but not limited to the Local Government Code and the Open Meetings Act; and WHEREAS, the City Council hereby declares that the approval of this resolution is in the best interests of the health, safety, and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of Cisco software maintenance from Netsync for an amount of $18,564.80. Section 3. That the City Manager or his designee is authorized to take all steps necessary to consummate the purchase of said software maintenance. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of August, 2015. F."I Z! ZI Z0 TIa ATTEST: RES. NO. 2