HomeMy WebLinkAboutItem 19 - Directional Drill and Vacuum ExcavatorMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: • RUMBELOW,
MEETING DATE: AUGUST 18, 2015
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
DIRECTIONAL DRILL AND VACUUM EXCAVATOR
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a directional drill
and vacuum excavator from Vermeer Texas -Louisiana, Inc. through an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in 177-48860-101-002-2015 (Machinery
& Equipment - Fiber) for an amount not to exceed $311,532.48.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Vermeer Texas -
Louisiana, Inc. The vacuum excavator price is $67,227.14 and the directional drill is
$244,305.34. The Public Works Traffic Department staff and Purchasing reviewed the
contract for specification compliance and pricing and determined that the contract would
provide the best product and pricing for meeting the needs of the City.
This equipment will be used on the joint fiber project with GCISD.
Staff recommends approval
8/12/2015 (10:09:38 AM)
RESOLUTION NO. 01960 -rt ANAL OkU_
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
DIRECTIONAL DRILL AND VACUUM EXCAVATOR
THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract No.13, Construction, Road, Bridge and Other Equipment with
Vermeer Texas -Louisiana, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need for a directional drill and
vacuum excavator for the joint fiber project with Grapevine-Colleyville Independent School
District (G-CISD); and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 01
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a directional drill and vacuum excavator from Vermeer Texas -Louisiana, Inc. through an
Interlocal Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard) for an amount not to exceed $311,532.48.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said directional drill and vacuum excavator.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of August, 2015.
F.11 a Z!
ATTEST:
RES. NO. 2