HomeMy WebLinkAboutItem 20 - Geographic Information Software i s .ENti
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 9-
MEETING DATE: OCTOBER 20, 2009
SUBJECT: APPROVAL OF A RESOLUTION FOR RENEWAL OF A
MAINTENANCE AGREEMENT FOR ALL GEOGRAPHIC
INFORMATION SOFTWARE
RECOMMENDATION:
City Council to consider approval of a resolution to renew a maintenance agreement
with ESRI, Inc. as a sole source provider for the City Geographic Information Mapping
System software. The total annual cost of this agreement is $35,000.
FUNDING SOURCE:
Funds for this expenditure are currently available in account 200-44540-533-1 Utility
Enterprise Fund/Professional Services/Administration.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (a).
This request is to renew the current maintenance agreement to support the software
modules that operate as part of the City Geographic Information Mapping System. This
contract will provide upgrades and technical support to the system at no additional cost.
ESRI, Inc. is the sole source provider of maintenance for these items. The renewal
contract is for one year from October 31, 2009 to October 30, 2010.
Staff recommends approval to renew the maintenance agreement with ESRI, Inc. in the
total annual amount of$35,000.
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October 1,2009(11:16AM)
RESOLUTION NO. �ti\) 9o�C
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE PURCHASE OF A
MAINTENANCE AGREEMENT; DETERMINING THAT THE
MAINTENANCE IS AVAILABLE FROM ONLY ONE SOURCE
AND AUTHORIZING THE CITY MANAGER TO EXECUTE
SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine desires to cover the following software under a
maintenance agreement:
Software maintenance for the City Geographic Information Mapping
System at a total annual cost of$35,000; and
WHEREAS, ESRI, Inc. is the current supplier of maintenance for the software.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a maintenance agreement to cover the listed software for a total not to exceed $35,000.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said maintenance agreement.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of October, 2009.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2