HomeMy WebLinkAboutItem 11- Minutes y,
ITEM #
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of
June, 2009 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tem
Sharron Spencer Council Member
Roy Stewart Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with Council Member Darlene Freed absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager •
H. T. Hardy Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the workshop to order at 6:35 p.m.
ITEM 1. DISCUSS EXTENSION OF HUDGINS STREET
Public Works Director Matt Singleton and Public Works Deputy Director Stan Laster
presented a proposed alignment for the extension of Hudgins Street west of Bellaire Drive
to Ball Street under a NCTCOG Sustainable Development Call For Projects to be
presented on October 2, 2009. Additional parking around Nah Farm was also discussed.
There was no formal action taken by the City Council.
ADJOURNMENT
Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the workshop at 7:00 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
06/02/09
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of June, 2009.
APPROVED:
William D. Tate
Mayor
ATTEST:
Linda Huff
City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Executive Session on this the 2nd
day of June, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200
South Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tern
Sharron Spencer Council Member
Roy Stewart Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with Council Member Darlene Freed absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
H. T. Hardy Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:00 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate and
expand in the City; with which businesses the City is conducting economic development
negotiations under Section 551.087, Texas Government Code.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno Rumbelow
stated there was no action necessary relative to conference with City Manager and Staff
under Section 551.087, Texas Government Code.
NOTE: City Council continued with the Regular City Council meeting in open session in
the City Council Chambers.
06/02/09
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn
the meeting at 8:10 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of June, 2009.
APPROVED:
William D. Tate
Mayor
ATTEST:
Linda Huff
City Secretary
2
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of June, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
Main Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tem
Sharron Spencer Council Member
Roy Stewart Council Member
Mike Lease Council Member
Chris Coy Council Member
constituting a quorum, with Council Member Darlene Freed absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
H. T. Hardy Assistant City Manager
John F. Boyle, Jr. City Attorney
Linda Huff City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:40 p.m.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Pro Tem Wilbanks delivered the Invocation and led the Pledge of Allegiance.
ITEM 1. VINEYARDS CAMPGROUND, MEDIUM SIZED CAMPGROUND OF THE
YEAR AWARD
Mr. Bryan Schaffer, Executive Director of the Texas Association of Campground Owners,
presented Mayor Tate the plaque for the Vineyards Campground being named the Nine
Yards Medium Sized Campground of the Year. Mr. Schaffer explained the criterion
(features, amenities, setting, clientele and how it's managed)that is used to determine the
winning campground. The Vineyards received all A+ responses to surveys submitted.
Mayor Tate then presented the plaque to Parks & Recreation Staff and the Vineyards
Campground Staff.
ITEM 2. GRAPEVINE HOUSING AUTHORITY, RECOGNITION, HIGH PERFORMER
RATING
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06/02/09
Director of Administrative Services John McGrane recognized the Grapevine Housing
Authority Board of Commissioners and Staff for receiving the Section Eight Management
Assessment Program (SEMAP) rating as a High Performer.
ITEM 3. ORDINANCE, AMEND CHAPTER 21 TAXATION, HOTEL OCCUPANCY
TAX, CONVENTION & VISITORS BUREAU ADVISORY BOARD
Council Member Spencer recommended approval of an ordinance amending the
Grapevine Code of Ordinances, Chapter 21 Taxation, Article II, Hotel Occupancy Tax;
Convention &Visitors Bureau, Sections 21-28 and 21-29 to reduce the number of alternate
members from two to one and that the alternate member term be reduced from two years
to one year. Discussion ensued that alternates on all Boards serve one year terms.
Council Member Spencer, seconded by Council Member Coy, offered a motion to approve
the ordinance with the addition that alternates on all Boards serve for one year terms. The
motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ORDINANCE NO. 2009-21
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES CHAPTER 7 BUILDINGS AND
CONSTRUCTION, ARTICLE I; CHAPTER 21 TAXATION,
ARTICLE II CONVENTION & VISITORS BUREAU AND
APPENDIX G HISTORIC PRESERVATION RELATIVE TO
THE APPOINTMENT OF ALTERNATE POSITIONS AND
TERMS OF SAID ALTERNATES; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
ITEM 4. BOARDS AND COMMISSIONS CITIZEN APPOINTMENTS, CHAIRMAN
APPOINTMENTS, CITY COUNCIL LIAISON APPOINTMENTS
The following citizen appointments to the City's Boards and Commissions were made
noting that the alternate positions would serve for one year terms:
Building Board of Appeals
Council Member Spencer, seconded by Council Member Stewart,offered a motion that the
following be reappointed as regular members to the Building Board of Appeals: Jerrold
Sklar, Dennis Roberts, Hal Hardister and that Paul Biesiadny be a regular member with the
alternate position remaining open. The motion prevailed by the following vote:
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06/02/09
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Board of Zoning Adjustments
Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,offered a motion that the
following be reappointed as a regular member to the Board of Zoning Adjustments: Ron
Cook and that John Van Til and Ken White be reappointed as alternates. The motion
prevailed by the following votes:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Convention & Visitors Bureau
Council Member Spencer, seconded by Council Member Coy, offered a motion that the
following be reappointed to the Convention &Visitors Bureau as regular members: Andrew
Davidson, John Imaizumi, LuAnn Chapman Gaits and that Dan Weinberger be appointed
as a regular member with Tom Cherry appointed as the alternate. The motion prevailed by
the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Mayor Tate reappointed Steve Stinson as the Chairman of the Board.
Golf Advisory Board
Council Member Lease, seconded by Council Member Spencer, offered a motion that the
following be reappointed to the Golf Advisory Board: Gary Davis, Place 3, Charles
Weems, Place 7, Harlan Woods, Place 8 and John Springer to Place 4. The motion
prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Grapevine Heritage Foundation
Council Member Lease, seconded by Mayor Pro Tem Wilbanks, offered a motion that the
following be reappointed to the Grapevine Heritage Foundation: Sue Franks, Pat Stinson,
Jacob Miles, Duff O'Dell and Don Vaughn. The motion prevailed by the following vote:
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06/02/09
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Mayor Tate reappointed Melva Stanfield as the Chairman of the Heritage Foundation.
Historic Preservation Commission
Mayor Pro Tern Wilbanks, seconded by Council Member Stewart,offered a motion that the
following be reappointed to the Historic Preservation Commission: Melissa Lamprich, R.
Lee Derr, Sean Shoppe, Ted R. Ware, Alternate and that Ashley Anderson be appointed
as an alternate. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Grapevine Housing Board of Commissioners
Council Member Spencer, seconded by Council Member Lease, offered a motion that the
following be reappointed to the Grapevine Housing Board of Commissioners: Jane Everett
and Joetta King with Carole Reed being appointed as the resident member. The motion
prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Library Advisory Board
Council Member Coy, seconded by Council Member Stewart, offered a motion that the
following be reappointed to the Library Advisory Board: Janice Cook, Lynette Clemens,
David McCurdy and Debbie Venable. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Parks & Recreation Advisory Board
Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion that the
following be reappointed to the Parks& Recreation Advisory Board: Roy Robertson, Place
1, Ray Harris, Place 2, Larry Francis, Place 3, John Dalri, Place 4, Lawrence Baker, Place
5, Elizabeth Kaufman, Place 6 and Debra Tridico, Place 7. The motion prevailed by the
following vote:
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06/02/09
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Mayor Tate appointed Debra Tridico as the Chairman of the Board.
Planning & Zoning Commission
Council Member Spencer, seconded by Mayor Pro Tem Wilbanks, offered a motion that
the following be reappointed to the Planning &Zoning Commission: Herbert E. Fry, Betty
"BJ"Wilson, Gary Martin, Wayne Szot, alternate and Elaine Martin, alternate. The motion
prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Senior Citizens Advisory Board
Council Member Stewart, seconded by Council Member Spencer, offered a motion that the
following be reappointed to the Senior Citizens Advisory Board: Tena Burrell, Pam Price
and Carey Miller. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Mayor Tate reappointed Dick Guckel as the Chairman of the Board.
Teen Court
Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion that
Marjorie Lewis be reappointed to the Teen Court Advisory Board and that one position
remain vacant. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Mayor Tate made the following reappointments of City Council liaisons and committees:
William D. Tate Tax Increment Finance District Boards - One and Two
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
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06/02/09
Shane Wilbanks Parks & Recreation Advisory Board (2002)
Historic Preservation Commission (2008)
Open Space Review Committee (1998)
U. S. Army Corps of Engineer Liaison (1995)
Tax Increment Finance District Boards — One and Two
Utility Committee (1998)
1st Alternate Golf Course Advisory Board (2002)
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
Sharron Spencer Building Board of Appeals (2001)
Convention & Visitors Advisory Board (2008)
Housing Authority Board of Commissioners (1998)
Facilities Committee (1985)
1st Alternate Planning & Zoning Commission (2001)
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
Roy Stewart Board of Zoning Adjustment (2003)
Senior Citizens Advisory Board (2008)
Audit Committee (1998)
Facilities Committee (1996)
Impact Fee Committee (Ex-Officio) (1996)
Citizens Drainage Review Committee (1990)
Tax Increment Finance District Boards — One and Two
1st Alternate Building Board of Appeals (2001)
Crime Control & Prevention District Board (2006)
Darlene Freed Planning & Zoning Commission (2008)
Teen Court Advisory Board (1998)
Audit Committee (1998)
Grapevine/Colleyville Independent School Board Liaison (1998)
DFW Airport Board Liaison (2001)
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
Mike Lease Golf Course Advisory Board (2007)
Heritage Foundation Advisory Board (2007)
Facilities Committee (2008)
Tax Increment Finance District Boards — One and Two (2007)
1st Alternate Senior Citizens Advisory Board (2007)
1st Alternate Parks & Recreation Advisory Board (2007)
Crime Control & Prevention District Board (2007)
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06/02/09
Chris Coy Library Advisory Board (2008)
1St Alternate Board of Zoning Adjustment (2008)
Utility Committee (2008)
Tax Increment Finance District Boards — One and Two (2008)
Impact Fee Committee (Ex-Officio) (2008)
Crime Control & Prevention District Board (2008)
ITEM 5. RESOLUTION, AWARD CITY BANK DEPOSITORY CONTRACT
Administrative Services Director John McGrane recommended approval of a resolution
awarding the City Bank Depository Contract to Legacy Bank of Grapevine for a one-year
term with four, one-year renewals. The contract will be effective June 1, 2009 and expire
May 31, 2010.
Motion by Council Member Spencer, seconded by Mayor Pro Tem Wilbanks, to approve
the resolution as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
RESOLUTION NO. 2009-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
TO EXECUTE A CITY DEPOSITORY CONTRACT AND
PROVIDING AN EFFECTIVE DATE
ITEM 6. AWARD CONSTRUCTION MANAGER AT RISK CONTRACT,
CONVENTION & VISITORS BUREAU HEADQUARTERS AND MUSEUM
COMPLEX
Convention & Visitors Bureau Director P. W. McCallum recommended approval of the
award of the construction manager at risk contract to Byrne Construction Services for the
Convention &Visitors Bureau Headquarters and Museum Complex. The Pre-Construction
Services and General Conditions Costs are not to exceed $335,910.00 and the
Construction Services Fee will not exceed 2.95%.
Motion by Council Member Stewart, seconded by Council Member Spencer,to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
CONSENT AGENDA ,.w
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06/02/09
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. There were none.
Item 7. Award Water and Wastewater Chemical Annual Contract
Public Works Director recommended approval of the award of the Water and Wastewater
Chemical Annual Contract to DPC Industries, Altivia Corporation, Univar, Harcross
Chemicals and Fort Bend Services.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 8. Renew Pavement Stabilization Annual Contract
Public Works Director recommended approval of the renewal of the Pavement Stabilization
Annual Contract with Nortex Concrete Lift and Stabilization, Inc. through an established
contract with the City of Grand Prairie.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 9. Award Bid 319-2009 Equipment Rental Services Annual Contract
Public Works Director recommended approval of the award of Bid 319-2009 Equipment
Rental Services Annual Contract to Fox Rental, Howard McAnear Equipment and Hi-Way
Equipment Company.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 10. Renew Bid 204-2004 Concrete Construction Services Annual Contract
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06/02/09
0
Public Works Director recommended approval of the renewal of Bid 204-2004 Concrete
Construction Services Annual Contract to Manning Concrete (primary) and Cole
Construction (secondary).
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 11. Authorize Installation, Brick Pavers, Main Street Pedestrian Enhancement
Project
Public Works Director recommended approval of authorizing labor services for the
installation of brick pavers for the Main Street Pedestrian Enhancement Project in the
amount of$31,615.17.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 12. Renewal, Alternate Municipal Court Judge Contracts
Administrative Services Director recommended approval of a one year renewal of the
Alternate Municipal Court Judge contracts with Judge Brad Bradley as First Alternate and
Judge Terry Leach as the second alternate.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 13. Award Contract, Firefighter Physicals
Fire Chief recommended approval of the award of a contract for Firefighter Physicals to
Medical Edge Health Care Group, P.A.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
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06/02/09
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
Item 14. Resolution, Purchase Police Radar Units
Police Chief recommended approval of a resolution authorizing the purchase of Police
radar units in the amount of$20,250.00 through an existing interlocal agreement with the
Houston-Galveston Area Council.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
RESOLUTION NO. 2009-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE,TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNATE TO PURCHASE
RADAR UNITS THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 15. Consideration of Minutes
City Secretary recommended approval of the minutes of the May 19, 2009 City Council
meetings as published.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn
the meeting at 8:10 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy
Nays: None
Absent: Freed
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06/02/09
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of June, 2009.
APPROVED:
William D. Tate
Mayor
ATTEST:
Linda Huff
City Secretary
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