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HomeMy WebLinkAboutItem 12 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Grapevine 4B Economic Development Corporation Board of the City of Grapevine, Texas met in Workshop on this the 16th day of June, 2009 at 6:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor/4B President C. Shane Wilbanks Mayor Pro Tem/4Bvice President Sharron Spencer Council Member/4B Board Member Darlene Freed Council Member/4B Board Member Mike Lease Council Member/4B Board Member Roy Stewart Council Member Chris Coy Council Member Chris Reyher Board Member Martin Honeycutt Board Member Matt Carnes Board Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the joint meeting to order at 6:00 p.m. ITEM 1. UPDATE, SOUTHWEST TO NORTHEAST COMMUTER RAIL PROJECT THE T Mr. Dick Ruddell, President/Executive Director of The T, updated the City Council and the 4B Economic Development Corporation Board regarding the Southwest to Northeast Commuter Rail Project. Mr. Ruddell reviewed the time schedule and noted the project is on schedule as proposed. He stated a Quiet Zone Workshop will be held on July 8, 2009. There was no action taken by the City Council or the 4B Economic Development Corporation Board. ITEM 2. DISCUSS REPLACING D.A.R.E. PROGRAM Police Chief Eddie Salame and GCISD Assistant Superintendant Jim Chadwell briefed the City Council regarding replacement of the D.A.R.E. Program with a new program called 06/16/09 LifeSkills. The new drug prevention/education curriculum would be expanded to include elementary schools through high schools. There was no action taken by the City Council. ITEM 3. DISCUSS CHANGES, RE-TIMING OF TRAFFIC SIGNALS PROJECT Assistant Director of Transportation/Utilities Ramana Chinnakolta reviewed an amendment to an existing interlocal agreement between the City and the NCTCOG for Local Air Quality Traffic Signal Project Re-Timing of Traffic Signals. The project will provide for a new traffic adaptive signal system to improve signal timing flexibility at all signalized intersections. There was no action taken by the City Council. ITEM 4. DISCUSS, APPOINTMENT, TEXAS HIGH SPEED RAIL & TRANSPORTATION CORPORATION City Manager Bruno Rumbelow stated that the City, being a new member of the Texas High Speed Rail &Transportation Corporation, can designate an elected official to serve as the primary liaison to the Corporation, as well as two alternate contacts. It was the consensus of the City Council to have an item on the next agenda appointing representatives to the Corporation. ITEM 5. DISCUSS, STOP SIGN REQUEST, PARR ROAD City Manager Rumbelow reviewed the proposed letter to residents on Parr Road relative to the request for stop signs at Wild Oak and/or Walker Place. He noted that the traffic studies performed do not justify the stop signs that have been requested. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of July, 2009. 2 06/16/09 APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Grapevine 4B Economic Development Corporation Board of the City of Grapevine, Texas met in Executive Session on this the 16th day of June, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street,with the following members present to-wit: William D. Tate Mayor/4B President C. Shane Wilbanks Mayor Pro Tem/4Bvice President Sharron Spencer Council Member/4B Board Member Darlene Freed Council Member/4B Board Member Mike Lease Council Member/4B Board Member Roy Stewart Council Member Chris Coy Council Member Chris Reyher Board Member Martin Honeycutt Board Member Matt Carnes Board Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Matthew Boyle Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the joint meeting to order at 7:11 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council and Grapevine 4B Economic Development Corporation Board would conduct a closed session regarding: (A) real property relative to property acquisition regarding the commuter rail pursuant to Section 551.072, Texas Government Code, and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. NOTE: Board Members Reyher, Honeycutt and Carnes left the Executive Session after the discussion of Item (A) real property. 06/16/09 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow requested approval relative to Item (A) real property for authorization to purchase 815 South Main Street for$2,747,000.00 and other associated costs not to exceed $3.2 million pursuant to Section 551.072, Texas Government Code. He stated the 4B Economic Development Corporation Board had voted to approve the purchase of the property. Council Member Stewart, seconded by Council Member Coy, offered a motion to approve as recommended the purchase of 815 South Main Street. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None There was no action required relative to Item (B)conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City;with which businesses the City is conducting economic development negotiations pursuant to Section 551.087,Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 10:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of July, 2009. APPROVED: William D. Tate Mayor 2 06/16/09 ATTEST: Linda Huff City Secretary 3 Amok STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of June, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum, with Vice Chairman Herb Fry and Commissioner Mark Lowery absent, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:38 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Szot delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. OATH OF OFFICE 06/16/09 City Secretary Huff administered the Oath of Office to reappointed Planning & Zoning Commissioners: Betty "BJ" Wilson, Gary Martin, and Alternates Wayne Szot and Elaine Martin. ITEM 1B. STORM RESPONSE UPDATE Fire Chief Steve Bass briefed the City Council regarding City Staffs response to the storm on Wednesday, June 10, 2009. He stated that as a result of the over 50 mph winds and over three inch per hour rain, there were no injuries related to the storm and no major structural damage reported. He stated there were over 5500 customers without electrical power. He noted that City crews immediately began clearing streets of tree limbs and other debris. He commended the exceptional coordination of City crews, Oncor Electric Delivery, Allied Waste and outside contractors for their efforts in assisting the citizens. City Council commended the cleanup efforts of all those involved and inquired why the outdoor warning sirens were not sounded to warn citizens of the impending storm. Chief Bass responded that the storm did not fall into the parameters for sounding the sirens, but that there would be new parameters developed for sounding the outdoor warning system. Discussion ensued that during storm events, communication to the City Council and citizens should be enhanced as to actions being taken by the City as well as other emergency responders. City Manager Rumbelow stated that the issues and concerns expressed by the City Council would be addressed in workshops with emergency plans being revised as needed and more training for Staff. Mr. Carlos De La Torre, Area Manager for Oncor Electric Delivery, addressed the City Council regarding their response to the electrical outages in the community. The most damage from the storm was in northeast Tarrant County, which included Grapevine. He stated that there were approximately 800,000 homes without electricity in his service area. He reported that in an outage, the power is restored to the critical needs areas first (hospitals, Police and Fire Departments,waste water treatment plants)and then they work an inverted triangle to restore the power to the most people at one time. He stated he would be involved in the process to review the events and assist with the development of a plan to better communicate externally and internally. ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU09-09, PLANNED DEVELOPMENT OVERLAY PD09-03, FINAL PLAT LOTS 10R-1, 10R-2 AND 10R-3, BLOCK 6, METROPLACE 2ND INSTALLMENT, FOURMILE HOLDINGS Mayor Tate declared the public hearing open. Planning & Development Manager Ron Stombaugh reported that Conditional Use Application CU09-09, Planned Development Overlay PD09-03 and application for the final plat of Lots 10R-1, 10R-2 and 10R-3, Block 6, Metroplace 2nd Installment were filed by 2 06/16/09 Fourmile Holdings. The conditional use application requests a permit to amend the site plan approved by Ordinance No. 2005-30 for a planned business park. The subject property is located at 810, 820, 830, 840, 850, 852, 860 and 880 Mustang Drive and is zoned "BP" Business Park District. The planned development overlay is no longer required as there has been a redesign of the structure and installation of landscaping. Mr. Eugene Middleton requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Szot & E. Martin Nays: None Absent: Fry & Lowery Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2. PUBLIC HEARING,ZONING APPLICATION Z09-02 CITY OF GRAPEVINE Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Zoning Application Z09-02 had been filed by the City of Grapevine requesting rezoning of property located along State Highway 114 service road between Austin Drive and College Street(18.22 acres annexed from the City of Southlake). The request is to rezone 4.901 acres from "R-20" Single Family Residential District to "CC" Community Commercial District Regulations, 3.390 acres from "R-20" to "HC" Highway Commercial District, and 2.344 acres from "R-20" to "CN" Neighborhood Commercial District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. Mr. Greg Colchin, representing Park Place Shopping Center One, requested that their property along State Highway 114 not be rezoned single family residential. It was explained that when property is annexed into the City it comes in as "R-20" Single Family '"'""" 3 06/16/09 Residential District and when the owner develops, they can request the zoning needed for the proposed development. Commissioner G. Martin, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Szot & E. Martin Nays: None Absent: Fry & Lowery Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATON CU09-15 GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Conditional Use Application CU09-15 had been filed by the Gaylord Texan Resort and Convention Center on Lake Grapevine requesting a conditional use permit to amend the site plan approved by Ordinance No. 2008-48 for outdoor speakers in conjunction with a fireworks viewing area. The property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. Mr. John Imaizumi requested favorable consideration of the application noting the rooftop of the resort parking garage would be utilized every Friday from 6 p.m. to 10 p.m.from May 22 — September 4, 2009 for viewing of City fireworks. The capacity is 1,440 people and there would be a disc jockey and refreshments would be for sale. Mr. Imaizumi updated the Council regarding the cooling towers sound mitigation that is expected to be completed by August 1, 2009. Also, he reported that they are working to resolve the Glass Cactus water leak issues by the original contractor prior to completion of the vestibules for sound mitigation. After the materials are received for the Grass Cactus project, they expect to be completed within seven weeks. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. 4 06/16/09 Mr. Mike Morris, 849 Riverside North, expressed his support of the Gaylord Texan and City Staff for providing accurate information regarding the proposal for the outdoor speakers and fireworks viewing area. Commissioner Hotelling, seconded by Commissioner E. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Szot & E. Martin Nays: None Absent: Fry & Lowery Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. PUBLIC HEARING, SPECIAL USE APPLICATON SU09-04 CHESAPEAKE ENERGY Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Special Use Application SU09-04 had been filed by Chesapeake Energy requesting a special use permit for gas well drilling and production in a nonresidential district. The subject property is located at 2720 North Grapevine Mills Boulevard and is zoned "HCO" Hotel and Corporate Office District and potentially five gas wells are planed for the 8.65 acre tract. Ms. Mercedes Bolen requested favorable consideration of the application. A power point presentation depicted the location of the two proposed wells noting the wells would have a 712 foot setback from the nearest apartment structure and 235 feet from the southernmost property line. The intent is to have both wells drilled within 18 months with the first being drilled this summer. There will be an eight foot stone wall fence constructed and landscaping installed after the first well is drilled. The frac pond will remain in place until all of the proposed five wells are drilled on the property. Discussion ensued relative to concern that the proposed use is not a part of the City's Master Plan and would not be the best use of the subject property. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner G. Martin, seconded by Commissioner E. Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: 5 06/16/09 Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Szot & E. Martin Nays: None Absent: Fry & Lowery Council Member Coy, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. PUBLIC HEARING, FINAL PLAT LOTS 2R-1 AND 2R-2, BLOCK 24, ORIGINAL TOWN OF GRAPEVINE Mayor Tate declared the public hearing open. Senior Civil Engineer Scott Dyer reported that an application had been filed by Mr. John Horobec for the final plat of Lots 2R-1 and 2R-2, Block 24, Original Town of Grapevine. The subject 0.906 acre property is located at the northwest corner of Hudgins and Church Streets and is zoned "R-7.5" Single Family Residential District. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner G. Martin, seconded by Commissioner Wilson,offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Szot & E. Martin Nays: None Absent: Fry & Lowery Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning&Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. 6 06/16/09 ITEM 5A. CITIZEN COMMENTS, MR, JOHN RATH Mr. John Rath, 1537 Country Forest Court, commended the City of Grapevine and Public Works Director Matt Singleton for their environmental stewardship and expressed his support of the proposed projects for the reduction of green house gas emissions. ITEM 6. AMENDMENT, INTERLOCAL AGREEMENT, NCTCOG LOCAL AIR QUALITY TRAFFIC SIGNAL PROJECT RE-TIMING OF TRAFFIC SIGNALS Assistant Director of Transportation/Utilities Ramana Chinnakolta recommended approval of an amendment to an existing interlocal agreement with the NCTCOG for Local Air Quality Traffic Signal Project Re-timing of Traffic Signals. The combined project cost will be $1,717,601.00, with a City match of $78,803.00, a state participation of $264,717.00 and a federal grant of$1,374,081.00. The amendment to the agreement with the State includes a revised scope-implementing the adaptive system on 32 state signals and four City signals and re-timing nine state signals and five City signals. However, before this can happen, NCTCOG has to amend the Transportation Improvement Plan (TIP)and then forward it to the State which will then need to amend the STIP (STIP). This process has already begun and Staff expects this administrative process to be completed by December 2009. Staff anticipates bringing this , amendment to Council for approval in January 2010. The amendment to the current agreement with NCTCOG includes installation of an adaptive system at five city owned signals and signal retiming at three other city owned signals. The total cost for this scope will remain the same at $202,767.00. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Coy, to approve an amendment to an existing interlocal agreement between the City of Grapevine and the NCTCOG for Local Air Quality Traffic Signal Project Re-timing of Traffic Signals prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. RESOLUTION, CERTIFYING CITY OF GRAPEVINE'S ELIGIBILITY FOR RECOVERY ACT-ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANTS-FORMULA GRANTS PROGRAM Public Works Director Matt Singleton recommended approval of a resolution certifying the City of Grapevine's eligibility for the Recovery Act-Energy Efficiency and Conservation Block Grants-Formula Grants Program designating the City Manager as the City's representative for dealing with the Department of Energy (DOE) and authorizing staff to submit an application to the DOE for funding of the energy efficiency project in Grapevine. 7 06/16/09 The American Recovery and Reinvestment Act of 2009, (Recovery Act) appropriates funding for the Department of Energy(DOE)to issue/award formula-based grants to cities under the Energy Efficiency and Conservation Block Grant(EECBG)Program. The City of Grapevine's designated funding is$503,000.00. Projects under this announcement will be funded, in whole or in part, with funds appropriated by the Recovery Act. The Recovery Act's purpose is to stimulate the economy and to create and retain jobs. Proposed projects, in addition to reducing carbon footprint, must meet target criteria for implementing a green house gas emissions reductions plan in accordance with ICLEI milestones. Discussion ensued relative to possible installation of wind generators. Motion by Council Member Spencer, seconded by Council Member Lease, to approve as recommended with specific instructions that the Staff come back to the Council about the wind generator prior to ordering or installing a wind generator. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS HEREINAFTER REFERRED TO AS "APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE U.S. DEPARTMENT OF ENERGY NATIONAL ENERGY TECHNOLOGY LABORATORY, HEREINAFTER REFERRED TO AS "GRANTOR", FOR THE PURPOSE OF PARTICIPATING IN THE RECOVERY ACT — ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANTS — FORMULA GRANTS PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM"; CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THE NAME AND CONTACT INFORMATION OF THE CITY MANAGER;AND PROVIDING AN EFFECTIVE DATE. CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Resolution, Purchase Antique Street Lamps 8 06/16/09 Public Works Director recommended approval of a resolution authorizing the purchase of nine antique street lamps for Main Street from The Lighting Alliance in the amount of $24,075.00. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF ANTIQUE STREET LAMPS; DETERMINING THAT THE STREET LAMPS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution, Central Irrigation Controllers and Parts Annual Contract Parks & Recreation Director recommended approval of a resolution renewing the Central Irrigation Controllers and Parts Annual Contract with Interspec, Inc. in an amount not to exceed $50,000.00. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF IRRIGATION CONTROLLERS AND PARTS AND AUTHORIZING THE CITY MANAGER OR THE MANAGER'S DESIGNEE TO EXECUTE SAID DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution, Purchase GPS Preemption Vehicle Kits, Fire Department Fire Chief recommended approval of a resolution authorizing the purchase of GPS Preemption Vehicle Kits for the Fire Department through an existing interlocal agreement with the Houston Galveston Area Council in an amount not to exceed $32,000.00. .41011 9 06/16/09 Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE GPS PREEMPTION VEHICLE KITS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the June 2, 2009 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 12. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU09-09 FOURMILE HOLDINGS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU09-09 filed by Fourmile Holdings granting a conditional use permit to amend the site plan approved by Ordinance No. 2005-30 for a planned business park on property located at 810, 820, 830, 840, 850, 852, 860 and 880 Mustang Drive and zoned "BP" Business Park District. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE 10 06/16/09 ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D"OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU09-09 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2005-30 FOR A PLANNED BUSINESS PARK IN A DISTRICT ZONED "BP" BUSINESS PARK DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 10R-1, 10R-2 AND 10R-3, BLOCK 6, METROPLACE 2ND INSTALLMENT Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 10R-1, 10R-2 and 10R-3, Block 6, Metroplace 2nd Installment. The 8.053 acre property is located on Mustang Drive approximately 1,000 feet west of South Main Street. The property is being platted to subdivide multiple buildings into three lots and is zoned "BP" Business Park District and "PID" Planned Industrial Development District. Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 10R-1, 10R-1 and 10-R3, Block 6, Metroplace 2nd Installment. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 14. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z09-02 CITY OF GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Zoning Application Z09-02 filed by the City of Grapevine granting rezoning of 18.22 acres 11 06/16/09 of property located along State Highway 114 service road between Austin Drive and College Street (property annexed from the City of Southlake) from "R-20" Single Family Residential District to "CC" Community Commercial District Regulations, "HC" Highway Commercial District, and "CN" Neighborhood Commercial District Regulations. Council Member Freed, seconded by Mayor Pro Tem Wilbanks,offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE OF GRAPEVINE, TEXAS, GRANTING ZONING CHANGE Z09-02 ON SEVERAL TRACTS OF LAND OUT OF THE T. EASTER SURVEY, ABSTRACTS NO'S. 458 AND 474, AND THE A. FOSTER SURVEY, ABSTRACT NO. 518 DESCRIBED AS BEING TRACTS OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "R-20" SINGLE FAMILY DISTRICT REGULATIONS TO "CN" NEIGHBORHOOD COMMERCIAL DISTRICT REGULATIONS, "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS AND "HC" HIGHWAY COMMERICAL DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 12 06/16/09 ITEM 15. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU09-15 GAYLORD TEXAN RESORT AND CONVENTION CENTER ON LAKE GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU09-15 filed by Gaylord Texan Resort and Convention Center on Lake Grapevine by granting a conditional use permit to amend the site plan approved by Ordinance No. 2008-48 for outdoor speakers in conjunction with a fireworks viewing area. The property is located at 1501 Gaylord Trail and is zoned "PCD" Planned Commerce Development District. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-24 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D"OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU09-15 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2008-48 FOR OUTDOOR SPEAKERS IN CONJUNCTION WITH A FIREWORKS VIEWING AREA IN A DISTRICT ZONED "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Afekk 13 06/16/09 ITEM 16. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU09-04 CHESAPEAKE ENERGY Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of Special Use Application SU09-04 filed by Chesapeake Energy requesting a special use permit for gas well drilling and production in a nonresidential district. The subject property is located at 2720 North Grapevine Mills Boulevard and is zoned "HCO" Hotel and Corporate Office District. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and deny the special use application. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, GRAPEVINE MILLS WELLS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of the preliminary plat of Grapevine Mills Wells. Council Member Freed, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and deny the preliminary plat of Grapevine Mills Wells. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, GRAPEVINE MILLS WELLS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of the final plat of Grapevine Mills Wells. Council Member Spencer, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and deny the final plat of Grapevine Mills Wells. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 2R-1 AND 2R-2, BLOCK 24, ORIGINAL TOWN OF GRAPEVINE 14 06/16/09 Chairman Oliver reported the Planning &Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 2R-1 and 2R-2, Block 24, Original Town of Grapevine. The 0.906 acre property is located at the northwest corner of Church and Hudgins Streets and is being platted to sell one lot. The subject property is zoned "R-7.5" Single Family Residential District. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 2R-1 and 2R-2, Block 24, Original Town of Grapevine. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 1, BLOCK 1, CHAPS ADDITION Chairman Oliver reported the Planning&Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Chaps Addition. The 0.576 acre tract is being platted to build a professional office building on property on the west side of the 1100 block of South Main Street. Council Member Spencer, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Chaps Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Coy Nays: None Abstain: Lease ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 10:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of July, 2009. Amok 15 06/16/09 APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 16