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HomeMy WebLinkAboutItem 05 - Dove Park Sports Lighting MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: OCTOBER 2, 2012 SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF SPORTS LIGHTING FOR DOVE PARK RECOMMENDATION: City Council to consider approval of a resolution for the purchase of sports lighting for Dove Park from Musco Sports Lighting, LLC. through an interlocal participation agreement with the Local Government Purchasing Cooperative (Buyboard). FUNDING SOURCE: Funding for this purchase is currently available in 121-48850-312-13-000025 (Quality of Life) for the amount not to exceed $230,985. BACKGROUND INFORMATION: This purchase will be made in accordance with an existing interlocal participation agreement with the Local Government Purchasing Cooperative (Buyboard)as allowed by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program. Bids were taken by the Cooperative and a contract was awarded to Musco Sports Lighting, LLC. Parks and Recreation staff reviewed the contract for specification compliance and pricing and determined that the contract would provide the best product and pricing for meeting the needs of the City. The Cooperative Purchasing Agreement satisfies all bidding requirements under the Texas Local Government Code. Sports lighting replacement was recommended in the Parks & Recreation Master Plan update approved by the Council in May of 2011. Staff recommends approval. DE/BS �16 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SPORTS LIGHTING FOR DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL COOPERATIVE PURCHASING AGREEMENT AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine, Texas is a local government in the State of Texas and as such is empowered by the Texas Local Government Code,Section 271.102 to enter into an Cooperative Purchasing Agreement with other qualified entities in the State of Texas; and WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a qualified purchasing program as authorized by Section 271.102 of the Texas Local Government Code; and WHEREAS,the City of Grapevine,Texas has established an Interlocal Participation Agreement with Local Government Purchasing Cooperative(Buyboard)and wishes to use established contracts meeting all State of Texas bidding requirements; and WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has established a contract with Musco Sports Lighting, LLC., contract #346-10, Parks & Recreation Equipment/Field Lighting Products & Installation; and WHEREAS, the City of Grapevine's Parks and Recreation Department has a need to replace the sports lighting at Dove Park. NOW, THEREFORE, BE I RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated in the above preamble are true and correct and are incorporated herein as if copied in their entirety. Section 2. That the City Council of the City of Grapevine authorizes the purchase of sports lighting for Dove Park from Musco Sports Lighting, LLC. through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard) for an amount not to exceed $230,985.00. Section 3. That the City Manager, or his designee, is authorized to take all steps necessary to consummate the purchase of said products. Section 4. That this resolution shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of October, 2012. APPROVED: ATTEST: APPROVED AS TO FORM: RES. NO. 2