HomeMy WebLinkAboutItem 06 - Swimming Pool Chemicals ITEM #
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 21, 2009
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT TO
PROVIDE SWIMMING POOL CHEMICAL SERVICES FOR THE
PARKS AND RECREATION DEPARTMENT
RECOMMENDATION:
City Council to consider a contract renewal to Ecolab Center, Inc. for swimming pool
chemical services to be rendered on a scheduled basis. Annual expenditures will be
limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds for this service were budgeted in account 100-42205-312-5 General Fund/
Grounds Maintenance/Aquatics in the amount of$21,500.
BACKGROUND:
This contract was first approved by Council on April 5, 2005.
Staff solicited three written quotations for this purchase. House Bill 197 raised the formal
bid limit requirement from $15,000 to $25,000. City Purchasing Policy requires at least
three written quotations for purchases between $3,000 and $25,000. Advertisements are
not required.
This contract provides scheduled maintenance services of the various chemicals
required to operate the Municipal Swimming Pools. Staff solicited three written
quotations for the service. Two quotations were received. One was from Ecolab Center,
Inc. and one from D.C.C., Inc. The bid from D.C.C., Inc. was a no bid. Staff contacted
D.G.C. to find out the reason they were unable to bid. They indicated they could only
provide liquid bleach verses the dry form of calcium hypochlorite specified in the
quotation documents. Parks and Recreation staff indicated that the tablet dry form is
specified because of unsatisfactory water chemistry results of using liquid bleach in the
past. Staff indicates that the liquid bleach tends to raise the pH level of the water and is
more hazardous to work with as compared to tablets.
April 16,2009(2:12PM)
The specifications included four one-year options to renew. This request would be for
the fourth and final renewal period. The specifications also allowed for contract price
adjustments to be considered at each renewal period. Ecolab Center, Inc. has provided
this service in the past with satisfactory results and agreed to renew the contract with no
increase in pricing.
Staff recommends approval to renew the contract to Ecolab Center, Inc. in the annual
amount of$21,500.
GR
April 16,2009(2:12PM)