HomeMy WebLinkAboutItem 14 - ExcavatorMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 15, 2011
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE A 2012
EXCAVATOR AS A SOLE SOURCE AND THROUGH AN
INTERLOCAL AGREEMENT WITH THE LOCAL GOVERNMENT
PURCHASING COOPERATIVE (BUYBOARD)
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of a 2012 Gradall XL
3100 -IV wheeled Excavator with attachments as specified by the Public Works
department from Kirby Smith Machinery, Inc through an interlocal agreement with Local
Government Purchasing Cooperative (Buyboard) and as a sole source determined by
the Public Works department. The total cost of this purchase is not to exceed $301,473.
FUNDING SOURCE:
Funds are available in account 325 - 48910 - 535 -12 (Capital Equipment/Machine
Purchase Fund /Stormwater Drainage Utility Fund /FY2012 Acquisitions) in the amount of
$325,000.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Agreement with the
Local Government Purchasing Cooperative (Buyboard.com) as allowed by Texas Local
Government Code, Section 271.102. COOPERATIVE PURCHASING PROGRAM.
Bids were taken by the Cooperative and a contract was awarded to the vendor shown
below under contract number 345 -10. The Interlocal Agreement and Cooperative
Purchasing Agreement satisfy all bidding requirements under the Local Government
Code.
Council approved the Vehicle and Equipment Replacement list for FY 2012. This list
includes the replacement of unit 15898 Public Works Drainage Department 1997 Gradall
G3WD Wheeled Excavator. This unit meets the fleet replacement criteria in life cycle
cost, time in service and special circumstances. This special and highly utilized unit is
November 8, 2011 (15:11 a111p11)
used in repairs and maintenance for Drainage, Streets, Parks, material handling and as
emergency response equipment for natural disasters.
Staff recommends approval.
KV
November 8, 2011 (15:11a111p11)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE KIRBY
SMITH MACHINERY, INC. AS A SOLE SOURCE PROVIDER
AS DETERMINED BY THE PUBLIC WORKS DEPARTMENT
FOR MACHINERY EQUIPMENT AND AUTHORIZATION TO
PURCHASE UNDER AN INTERLOCAL CONTRACT WITH
BUYBOARD AS A ONE -TIME PURCHASE AND PROVIDING
AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Agreement
with the Local Government Purchasing Cooperative (Buyboard.com) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) has
established a contract with Kirby Smith Machinery, Inc. for machinery equipment; and
WHEREAS, the City of Grapevine, Texas has a need to replace the Gradall
Excavator and that the Department's specifications are such, through staff evaluation, that
the only vendor that can meet the specification is Kirby Smith Machinery, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a 2012 Gradall Excavator through an lnterlocal Agreement with the Local Government
Purchasing Cooperative (Buyboard.com) for $301,473.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of November, 2011
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2